Edtech.com's Summary

Frontline Education is hiring an Office Manager to support the Naperville team by ensuring smooth office operations and providing direct assistance to the Managing Director and Leadership Team. The role involves managing calendars, coordinating office logistics, supporting meetings and events, and handling various administrative tasks to maintain a welcoming and organized environment.

Highlights

Coordinate Managing Director’s calendar, schedule prioritization, and travel arrangements
Manage office operations including supply inventory, vendor relations, and facility coordination
Support planning and execution of on-site and virtual meetings, team events, and client visits
Handle expense tracking, office purchases, and general administrative support
Maintain professionalism and discretion with confidential information
Communicate effectively across all organizational levels
Proficiency with calendar and travel tools such as Outlook, Concur, and Google Workspace
Minimum 3 years’ experience in office management, executive support, or administrative roles
Compensation range: $60,000 - $70,000 annually plus bonus, personalized PTO, comprehensive benefits, 401k match, ESPP, and tuition reimbursement
Clients include K-12 school districts supported by Frontline’s education administration software

Office Manager Full Description

Office Manager

Location: Naperville, IL, United States

Description

Office Manager

Location Requirements: Naperville Office.

In-Office Requirement: 3 days per week, with ability to attend 5 days when needed.

Your role on the team:

Reporting to the Managing Director, the Office Manager will support our Naperville team. In this role, you will ensure the smooth operation of our office and provide direct support to the Managing Director and Leadership Team. The Office Manager plays a key part in fostering a welcoming and organized environment for our employees and clients.

You can expect to:

Leadership Support

Coordinate the Managing Director’s calendar, prioritize scheduling, and manage conflicts efficiently
Arrange travel itineraries and accommodations
Track and submit expense reports in a timely and accurate manner

Office Operations

Partner with the Facility Manager to ensure daily office functions run smoothly
Monitor office supply inventory, manage vendors, and maintain common spaces
Coordinate food orders and logistics for team lunches, internal events, and client meetings
Oversee mail, deliveries, and general administrative needs of the office

Meeting & Event Coordination

Support the Leadership Team with planning and execution of on-site and virtual meetings
Assist in organizing large team events, external client visits, and high-profile meetings

General Administrative Support

Submit and track office-related purchases and expenses
Field ad-hoc requests from leadership and staff with a positive, can-do attitude
Take on "other duties as assigned" to support evolving office needs

What you bring to the role:

Ability to manage confidential information with professionalism and discretion
Positive, team-oriented attitude with a readiness to pitch in wherever needed
Ability to communicate effectively with all levels within an organization.
Ability to work both independently and collaboratively in a fast-paced environment.

Qualifications

3+ years of experience in office management, executive support, or administrative roles
Strong organizational skills and the ability to prioritize tasks independently
Excellent communication and interpersonal skills
Proficiency with calendar and travel tools (e.g., Outlook, Concur, Google Workspace, or similar)

Who we are

Frontline Education is a pioneer of school administration software purpose-built for K-12 districts. We provide innovative, connected solutions for student and special programs, business operations, and human capital management with powerful data and analytics to empower educators and administrators. We earn the trust of K-12 leaders across the U.S. by serving as a consistently high-performing, forthright partner of school districts through every dimension of the company.

We're a group of unique and talented individuals that love what we do. We've been lucky enough to land jobs with a rapidly growing tech company that supports an appreciative and friendly customer base. We work hard to make our customers happy, but we like to have a good time in the process. We are a company that strives to think in terms of “we” instead of “me.” We believe in the philosophy of servant leadership and that it’s all about putting others first. We also value the balance between family and work.

Frontline embraces diversity, equity, and inclusivity. We are intentionally building a workplace that respects, supports, and values the identities of all our employees. We believe this to be foundational in developing a strong community in our company. Frontline Education is an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

The perks of being a Frontliner

Frontline offers a competitive compensation package including a base salary, rewarding bonus structure, 401k match, ESPP, and personalized PTO! Our company growth has created a promising environment for career advancement and rewarding challenges. We offer a tuition reimbursement program for eligible college credit coursework available to employees depending on their status and length of employment.

The salary range for this role is $60,000 - $70,000 per year, based on experience, skills, and internal equity. In addition to base salary, this role includes a bonus, personalized PTO, and comprehensive benefits, including health insurance, 401k, and much more!

Our Privacy Policy: Your privacy is important to us. Click here to read our general Privacy Statement and click here to read our Applicant Privacy Statement.

Original Job Description

Office Manager

Location: Naperville, IL, United States

Description

Office Manager

Location Requirements: Naperville Office.

In-Office Requirement: 3 days per week, with ability to attend 5 days when needed.

Your role on the team:

You can expect to:

Leadership Support

Coordinate the Managing Director’s calendar, prioritize scheduling, and manage conflicts efficiently
Arrange travel itineraries and accommodations
Track and submit expense reports in a timely and accurate manner

Office Operations

Partner with the Facility Manager to ensure daily office functions run smoothly
Monitor office supply inventory, manage vendors, and maintain common spaces
Coordinate food orders and logistics for team lunches, internal events, and client meetings
Oversee mail, deliveries, and general administrative needs of the office

Meeting & Event Coordination

Support the Leadership Team with planning and execution of on-site and virtual meetings
Assist in organizing large team events, external client visits, and high-profile meetings

General Administrative Support

Submit and track office-related purchases and expenses
Field ad-hoc requests from leadership and staff with a positive, can-do attitude
Take on "other duties as assigned" to support evolving office needs

What you bring to the role:

Ability to manage confidential information with professionalism and discretion
Positive, team-oriented attitude with a readiness to pitch in wherever needed
Ability to communicate effectively with all levels within an organization.
Ability to work both independently and collaboratively in a fast-paced environment.

Qualifications

3+ years of experience in office management, executive support, or administrative roles
Strong organizational skills and the ability to prioritize tasks independently
Excellent communication and interpersonal skills
Proficiency with calendar and travel tools (e.g., Outlook, Concur, Google Workspace, or similar)

Who we are

The perks of being a Frontliner

Our Privacy Policy: Your privacy is important to us. Click here to read our general Privacy Statement and click here to read our Applicant Privacy Statement.

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