Operations Program Managers

Monday – Friday, business hours.

Provides administrative and operational support for the SFESOM MD Program Advancement Review Committee (ARC), Student Development Team (STD), Extended Progress Team (EPT) and related activities with minimal supervision. Coordinates and schedules student and faculty subcommittee meetings, prepares and distributes meeting materials, develops agendas, records minutes, and tracks committee outcomes and follow-up actions. Organizes and supports virtual and in-person meetings, including room reservations and logistics coordination. Partners closely with Student Affairs, Curriculum leadership, faculty, and students to ensure efficient and seamless committee operations. Maintains accurate records, organized files, and confidential documentation to support academic review processes and faculty development initiatives.

Position Specific:

Planning, organizing, and executing the processes for the student development team, extended progress team, advancement review committee.

Includes:

· Serves as a senior staff member for SDT, EPT, ARC and on various education and other school committees related to these functions

· Tracks referrals and follows up on completion of student remediation/action plans for SDT, EPT, and ARC

· Manages recruitment and training, compliance tracking of members of the SDT, EPT, ARC

· Partners closely with senior academic and administrative deans and directors to ensure functions of the SDT, EPT and ARC align with program mission, vision, values.

· Keeps relevant students, staff and faculty up to date/manages communications/meeting documentation

· Schedules appointments for SDT, EPT, and ARC student referrals/meetings

· Develops feedback strategies to improve operations

· Ensures compliance with University rules and regulations.

Drive company strategy, align teams, and deliver on multiple interconnected operations projects. Work to initiate successful programs that drive strategic benefits and organizational growth. Define and oversee a list of dependent projects needed to reach the program’s overall goals. Enlist teams, implement strategies, and measure return on investment. Act as liaison between various departments, facilitating cross-team collaboration and understanding. Organize and track projects, proactively manage risks, manage project escalations, prioritize tasks, and meet specific business objectives. Requires moderate skill set and proficiency in discipline. Conducts work assignments of increasing complexity, under moderate supervision with some latitude for independent judgment.

Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.

This is a Developing-Level position in the General Professional track.

Job Code: P23332

Grade: P16

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Operations Program Manager, II: Requires a bachelor’s (or equivalency) + 4 years or a master’s (or

Familiarity with medical degree program’s practices, procedures, and policies. Experience with higher education/graduate programs. Track record of professional written communication.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.


This position may require the successful completion of a criminal background check and/or drug screen.


The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.


Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.


Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.


To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.




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As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.