University of Utah
Operations Project / Program Management
FERPA
Edtech.com's Summary
University of Utah is hiring an Assistant Director for Operations Project / Program Management. This role leads and coordinates large-scale student transition programs, supervises student staff, collaborates with campus partners, and supports strategic initiatives to enhance the university community experience for new students and their families.
Highlights
- Lead planning and implementation of large-scale transition programs such as Utah Bound Orientation and Weeks of Welcome.
- Supervise, recruit, train, and evaluate student leaders and graduate interns.
- Develop and deliver comprehensive training for Orientation Leaders.
- Manage program logistics including scheduling, event planning, and staffing coordination.
- Assist with marketing, communication strategies, and preparation of program materials.
- Maintain program records, support assessment efforts, and handle budget tracking.
- Respond to inquiries from students, families, and campus partners with professional communication.
- Ensure FERPA compliance and confidentiality in managing student and program records.
- Requires bachelor’s degree plus 4 years or master’s plus 2 years of related experience; equivalency considered.
- Compensation starting at $60,000 annually; full-time, 40 hours per week, with some weekend work required.
Operations Project / Program Management Full Description
Operations Project / Program Management
Announcement
Details
Open Date | 03/17/2026
Requisition Number | PRN44495B
Job Title | Operations Project / Program Management
Working Title | Assistant Director
Career Progression Track | M00
Track Level | M2 - Senior Supervisor
FLSA Code | Administrative
Patient Sensitive Job Code? | No
Standard Hours per Week | 40
Full Time or Part Time? | Full Time
Shift | Day
Work Schedule Summary | Monday through Friday 8am – 5pm, and some weekends.
Between May and August schedules will vary to ensure staffing coverage for programming.
VP Area | Academic Affairs
Department | 00845 - Orientation and Transition
Location | Campus
City | Salt Lake City, UT
Type of Recruitment | External Posting
Pay Rate Range | $60,000
Close Date | 06/01/2026
Priority Review Date (Note - Posting may close at any time) |
Job Summary
The Office of Orientation & Transition supports new students and their families as they transition to the University of Utah through comprehensive programs and experiences offered throughout the year. Signature initiatives include Utah Bound Orientation, Swoop Camp Extended Orientation, Summer Send-Offs, Weeks of Welcome, and other transition programming designed to foster belonging, engagement, and student success. To support these efforts, the Office of Orientation & Transition is seeking an Assistant Director who will serve as a member of the leadership team and provide oversight, coordination, and strategic support for a variety of programs and initiatives that enhance the student experience. The Assistant Director will collaborate with campus partners, supervise student leaders and staff, and contribute to the planning and implementation of large-scale transition programs that support students’ successful entry into the University community.
This position reports to the Director of Orientation & Transition.
Learn more about the great benefits of working for University of Utah: benefits.utah.edu
Responsibilities
This position will be expected to work in office, 40 hours per week, and execute the following duties and responsibilities: Represent the Office of Orientation & Transition, Enrollment Management, the Division of Academic Affairs, and the University of Utah with professionalism, sound judgment, and a commitment to student success. Lead the planning, coordination, and implementation of large-scale transition programs including Utah Bound Orientation (Guest programs), Summer Send Offs, Weeks of Welcome, and related initiatives designed to welcome and prepare new students and their families. Supervise, recruit, hire, train, and evaluate student staff, including Orientation Leaders, Student Team Leaders, and graduate interns, while serving as a mentor and role model for student leaders. Assist in the development and delivery of comprehensive training programs for Orientation Leaders, including Orientation Leader Retreat and Orientation Leader Foundations Training. Support the successful implementation of Utah Bound Orientation sessions each semester, helping welcome over 8,000 new students and 4,000 family members to the University community. Develop and maintain strong collaborative relationships with campus partners to ensure effective program coordination and communication. Oversee program logistics including event planning, scheduling, staffing coordination, and operational support for largescale programs and events. Assist in the development and implementation of marketing and communication strategies, including presentations, handouts, website content, and program materials. Maintain accurate program records and assist with assessment and evaluation efforts to improve programs and inform future planning. Assist with program budget management, including tracking expenses and supporting financial documentation as needed. Respond to day-to-day inquiries from students, families, and campus partners through professional written and verbal communication. Maintain FERPA compliance and ensure integrity and confidentiality in handling student and program records. Demonstrate strong organizational skills, attention to detail, and the ability to manage multiple priorities independently while collaborating with the Orientation & Transition team. Participate in divisional initiatives, cross-training opportunities, and professional development to support the mission of the Office of Orientation & Transition and Enrollment Management. Perform other duties as assigned to support office and divisional priorities.
Minimum Qualifications | EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.
Preferences |
Type | Benefited Staff
Special Instructions Summary |
Additional Information | The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:
Director/ Title IX Coordinator
Office of Equal Opportunity and Affirmative Action (OEO/AA)
383 University Street, Level 1 OEO Suite
Salt Lake City, UT 84112
801-581-8365
oeo@utah.edu
Online reports may be submitted at oeo.utah.edu
For more information: https://www.utah.edu/nondiscrimination/
To inquire about this posting, email: employment@utah.edu or call 801-581-2300.
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Requisition Number | PRN44495B
Job Title | Operations Project / Program Management
Working Title | Assistant Director
Career Progression Track | M00
Track Level | M2 - Senior Supervisor
FLSA Code | Administrative
Patient Sensitive Job Code? | No
Standard Hours per Week | 40
Full Time or Part Time? | Full Time
Shift | Day
Work Schedule Summary | Monday through Friday 8am – 5pm, and some weekends.
Between May and August schedules will vary to ensure staffing coverage for programming.
VP Area | Academic Affairs
Department | 00845 - Orientation and Transition
Location | Campus
City | Salt Lake City, UT
Type of Recruitment | External Posting
Pay Rate Range | $60,000
Close Date | 06/01/2026
Priority Review Date (Note - Posting may close at any time) |
Job Summary
The Office of Orientation & Transition supports new students and their families as they transition to the University of Utah through comprehensive programs and experiences offered throughout the year. Signature initiatives include Utah Bound Orientation, Swoop Camp Extended Orientation, Summer Send-Offs, Weeks of Welcome, and other transition programming designed to foster belonging, engagement, and student success. To support these efforts, the Office of Orientation & Transition is seeking an Assistant Director who will serve as a member of the leadership team and provide oversight, coordination, and strategic support for a variety of programs and initiatives that enhance the student experience. The Assistant Director will collaborate with campus partners, supervise student leaders and staff, and contribute to the planning and implementation of large-scale transition programs that support students’ successful entry into the University community.
This position reports to the Director of Orientation & Transition.
Learn more about the great benefits of working for University of Utah: benefits.utah.edu
Responsibilities
This position will be expected to work in office, 40 hours per week, and execute the following duties and responsibilities: Represent the Office of Orientation & Transition, Enrollment Management, the Division of Academic Affairs, and the University of Utah with professionalism, sound judgment, and a commitment to student success. Lead the planning, coordination, and implementation of large-scale transition programs including Utah Bound Orientation (Guest programs), Summer Send Offs, Weeks of Welcome, and related initiatives designed to welcome and prepare new students and their families. Supervise, recruit, hire, train, and evaluate student staff, including Orientation Leaders, Student Team Leaders, and graduate interns, while serving as a mentor and role model for student leaders. Assist in the development and delivery of comprehensive training programs for Orientation Leaders, including Orientation Leader Retreat and Orientation Leader Foundations Training. Support the successful implementation of Utah Bound Orientation sessions each semester, helping welcome over 8,000 new students and 4,000 family members to the University community. Develop and maintain strong collaborative relationships with campus partners to ensure effective program coordination and communication. Oversee program logistics including event planning, scheduling, staffing coordination, and operational support for largescale programs and events. Assist in the development and implementation of marketing and communication strategies, including presentations, handouts, website content, and program materials. Maintain accurate program records and assist with assessment and evaluation efforts to improve programs and inform future planning. Assist with program budget management, including tracking expenses and supporting financial documentation as needed. Respond to day-to-day inquiries from students, families, and campus partners through professional written and verbal communication. Maintain FERPA compliance and ensure integrity and confidentiality in handling student and program records. Demonstrate strong organizational skills, attention to detail, and the ability to manage multiple priorities independently while collaborating with the Orientation & Transition team. Participate in divisional initiatives, cross-training opportunities, and professional development to support the mission of the Office of Orientation & Transition and Enrollment Management. Perform other duties as assigned to support office and divisional priorities.
Minimum Qualifications | EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.
Preferences |
Type | Benefited Staff
Special Instructions Summary |
Additional Information | The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:
Director/ Title IX Coordinator
Office of Equal Opportunity and Affirmative Action (OEO/AA)
383 University Street, Level 1 OEO Suite
Salt Lake City, UT 84112
801-581-8365
oeo@utah.edu
Online reports may be submitted at oeo.utah.edu
For more information: https://www.utah.edu/nondiscrimination/
To inquire about this posting, email: employment@utah.edu or call 801-581-2300.
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
- Resume
- Cover Letter
- List of References
Optional Documents
- Historical Only – Do Not Use – See Description for More Information – Appropriate discharge document (such as DD-2214) – Veteran Only
- Historical Only – Do Not Use – See Document Description for More Information – Addendum to the University of Utah – Veteran Only
University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: (801) 581-2169 By Email: employment@utah.edu
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: (801) 581-2169 By Email: employment@utah.edu
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