Northern Virginia Community College
Operations Support Specialist
🇺🇸
Fairfax County, VA
🕑
Part-Time
💰
$18
per Hour
💻
Operations
🗓️
June 24th, 2026
Edtech.com's Summary
Northern Virginia Community College is hiring an Operations Support Specialist. This role supports the Finance and Administration and Material Management departments by managing reception duties, scheduling meetings, maintaining filing systems, and processing official departmental requests while delivering high-level customer service.
Highlights
- Manages daily meeting schedules and maintains conference rooms.
- Greets guests, distributes mail, and responds to emails.
- Reviews and routes official departmental approval requests, assists with corrections, and processes data entry tasks.
- Submits work orders, supply orders, payment requests, and assists with risk management claim documentation.
- Executes administrative tasks across programs including leased operations, inventory, and receiving.
- Proficient in Microsoft Office Suite and Microsoft Excel, with experience in Oracle-based applications such as Peoplesoft AIS preferred.
- Requires excellent interpersonal, verbal, and written communication skills, organization, and ability to prioritize tasks.
- Part-time position (Monday–Friday, 8:00 AM–1:30 PM) with a maximum of 29 hours per week.
- Hourly pay starts at $18 and there is no telework option available.
- Experience in customer service and office environments required; knowledge of Virginia State procurement processes (eVA) is beneficial.
Operations Support Specialist Full Description
Operations Support Specialist
Please see Special Instructions for more details.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Posting Summary
Working Title | Operations Support Specialist
Role Title | Admin and Office Spec II
Role Code | 19012-FP
FLSA | Nonexempt
Pay Band | 02
Position Number | 280W1663
Agency | Northern VA Community College
Division | NV280-VP Administration
Work Location | Fairfax County - 059
Hiring Range | $18/hr
Emergency/Essential Personnel | No
EEO Category | 6-Administrative Support
Full Time or Part Time | Part Time
Does this position have telework options? -Telework options are subject to change based on business needs- | No
Does this position have a bilingual or multilingual skill requirement or preference? |
Work Schedule | Monday – Friday; 8:00 AM – 1:30 PM.
This position is eligible to work a max of 29hrs/week.
Sensitive Position | No
Job Description | General Description:
This position supports Finance and Administration and the Material Management department by staffing the reception area and managing daily office tasks. The Operations Support Specialist will provide high-level customer service to staff, visitors, students and occupants of the College’s facilities. Additionally, this position will organize and maintain filing systems for the department and review and route official requests for departmental approval.
This position is not eligible for telework.
Duties and Task :Overseeing the daily meetings schedule Maintaining conference rooms, greeting guests, distributing mail and responding to email. Support the departmental which involves reviewing official requests for departmental approval and working with end users on required corrections, routing those requests for departmental approval, data entry, submitting work orders, submitting supply orders and payment requests, performing electronic receiving as necessary, and assisting the Office of Risk Management with obtaining and filing claim documentation. Processes departmental forms with a high degree of accuracy, performing detailed data entry and managing time‑sensitive tasks to ensure compliance with established deadlines Managing administrative tasks spanning a variety of departmental programs, including but not limited to risk management, leased operations, inventory and receiving. The administrative assistant will provide high-level customer service in a professional business environment and must be comfortable utilizing a multitude of computer software programs to perform daily tasks.
Special Assignments | May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications | KSAs: Excellent interpersonal communication skills and ability to deal tactfully with people. Ability to build and maintain cooperative and collaborative relationships with colleagues. Strong verbal and written communication skills. Excellent organizational skills. Great attention to detail. Ability to manage time and prioritize tasks efficiently. Proficient in emailing, typing, scheduling, note-taking and other basic administrative duties. Basic knowledge of standard office and administrative tools and equipment. Self-motivated individual with the ability to work independently.
Minimum Work Experience:Experience working in an office environment. Experience in Microsoft Office Suite. Experience using Microsoft Excel to organize and analyze data. Customer service experience.
Additional Considerations | Additional Considerations: Experience working with Virginia State procurement (eVA), accounts payable, accounts receivable processes and policies. Proficient in spreadsheet development and utilizing advanced Microsoft Excel functions. Experience working with Oracle-based applications, such as Peoplesoft AIS.
Operation of a State Vehicle | No
Supervises Employees | No
Required Travel | N/A
Role Title | Admin and Office Spec II
Role Code | 19012-FP
FLSA | Nonexempt
Pay Band | 02
Position Number | 280W1663
Agency | Northern VA Community College
Division | NV280-VP Administration
Work Location | Fairfax County - 059
Hiring Range | $18/hr
Emergency/Essential Personnel | No
EEO Category | 6-Administrative Support
Full Time or Part Time | Part Time
Does this position have telework options? -Telework options are subject to change based on business needs- | No
Does this position have a bilingual or multilingual skill requirement or preference? |
Work Schedule | Monday – Friday; 8:00 AM – 1:30 PM.
This position is eligible to work a max of 29hrs/week.
Sensitive Position | No
Job Description | General Description:
This position supports Finance and Administration and the Material Management department by staffing the reception area and managing daily office tasks. The Operations Support Specialist will provide high-level customer service to staff, visitors, students and occupants of the College’s facilities. Additionally, this position will organize and maintain filing systems for the department and review and route official requests for departmental approval.
This position is not eligible for telework.
Duties and Task :Overseeing the daily meetings schedule Maintaining conference rooms, greeting guests, distributing mail and responding to email. Support the departmental which involves reviewing official requests for departmental approval and working with end users on required corrections, routing those requests for departmental approval, data entry, submitting work orders, submitting supply orders and payment requests, performing electronic receiving as necessary, and assisting the Office of Risk Management with obtaining and filing claim documentation. Processes departmental forms with a high degree of accuracy, performing detailed data entry and managing time‑sensitive tasks to ensure compliance with established deadlines Managing administrative tasks spanning a variety of departmental programs, including but not limited to risk management, leased operations, inventory and receiving. The administrative assistant will provide high-level customer service in a professional business environment and must be comfortable utilizing a multitude of computer software programs to perform daily tasks.
Special Assignments | May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications | KSAs: Excellent interpersonal communication skills and ability to deal tactfully with people. Ability to build and maintain cooperative and collaborative relationships with colleagues. Strong verbal and written communication skills. Excellent organizational skills. Great attention to detail. Ability to manage time and prioritize tasks efficiently. Proficient in emailing, typing, scheduling, note-taking and other basic administrative duties. Basic knowledge of standard office and administrative tools and equipment. Self-motivated individual with the ability to work independently.
Minimum Work Experience:Experience working in an office environment. Experience in Microsoft Office Suite. Experience using Microsoft Excel to organize and analyze data. Customer service experience.
Additional Considerations | Additional Considerations: Experience working with Virginia State procurement (eVA), accounts payable, accounts receivable processes and policies. Proficient in spreadsheet development and utilizing advanced Microsoft Excel functions. Experience working with Oracle-based applications, such as Peoplesoft AIS.
Operation of a State Vehicle | No
Supervises Employees | No
Required Travel | N/A
Posting Detail Information
Posting Number | WGE_3243P
Recruitment Type | General Public - G
Number of Vacancies | 1
Position End Date (if temporary) |
Job Open Date | 06/22/2026
Job Close Date | 07/05/2026
Open Until Filled | No
Agency Website | www.nvcc.edu
Contact Name |
Email |
Phone Number |
Special Instructions to Applicants | In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information | Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers.At NOVA, we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA. To learn more about NOVA’s commitment to inclusive excellence, please visit At a Glance | Northern Virginia Community College. NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.We strive to ensure our employees have tools and development opportunities to support and promote NOVA’s mission. For more information about NOVA and its programs and services, please visit our website at www.nvcc.edu. The security of our students, faculty, and staff is very important at NOVA. Please take a moment to review NOVA’s Annual Security Reports.
Employees must reside in Virginia, Maryland or District of Columbia.
Background Check Statement Disclaimer | The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement | The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement | The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement | VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting | https://jobs.vccs.edu/postings/97318
Recruitment Type | General Public - G
Number of Vacancies | 1
Position End Date (if temporary) |
Job Open Date | 06/22/2026
Job Close Date | 07/05/2026
Open Until Filled | No
Agency Website | www.nvcc.edu
Contact Name |
Email |
Phone Number |
Special Instructions to Applicants | In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information | Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers.At NOVA, we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA. To learn more about NOVA’s commitment to inclusive excellence, please visit At a Glance | Northern Virginia Community College. NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.We strive to ensure our employees have tools and development opportunities to support and promote NOVA’s mission. For more information about NOVA and its programs and services, please visit our website at www.nvcc.edu. The security of our students, faculty, and staff is very important at NOVA. Please take a moment to review NOVA’s Annual Security Reports.
Employees must reside in Virginia, Maryland or District of Columbia.
Background Check Statement Disclaimer | The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement | The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement | The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement | VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting | https://jobs.vccs.edu/postings/97318
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * I understand that this is a part-time position. In consideration thereof, I wish to proceed with the completion of my application.
- No response.
- Yes.
- No.
- * I understand that only information provided at the time of the application submission will be considered when determining my qualifications and only responses to Supplemental Questions that can be verified in my application and resume will be credited.
- Yes
- No
- * I understand that this position is not telework eligible and I will be required to attend work in-person.
- Yes
- No
- * I understand this position is located in Virginia and I will be required to reside in the DMV metro area.
- Yes
- No
- * Do you now, or will you in the future, require sponsorship for an employment visa?
- Yes
- No
- * Do you have experience working in an office environment ?
- Yes
- No
- * Do you have experience in Microsoft Office Suite?
- Yes
- No
- * Do you have experience using Microsoft Excel to organize and analyze data ?
- Yes
- No
- * Do you have previous customer service experience .
- Yes
- No
Applicant Documents
Required Documents
- Resume
Optional Documents
- Cover Letter/Letter of Application
- Other Document
- Alternative Hiring Process Letter
- (877) 340-5577
- [email protected]
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