Edtech.com's Summary

The Pennsylvania State University is hiring a Part-Time Administrative Support to join its Student Affairs team at Penn State New Kensington. This role involves coordinating meetings, managing departmental communications, handling inquiries, and overseeing budget tracking to support the department's operations effectively.

Highlights

Coordinate and schedule meetings for Student Affairs staff and campus partners.
Manage departmental communications, including listservs and social media updates.
Handle telephone inquiries and mail correspondence.
Process purchases and track budget items ensuring fiscal accountability.
Proficiency in Microsoft Excel and basic knowledge of Microsoft Office and Zoom required.
Deliver exceptional customer service to students, faculty, and external partners.
Ability to multitask and manage competing priorities is essential.
Prior administrative or higher education experience preferred but not mandatory.
Position requires Pennsylvania state and federal background checks and clearances.
Employment is part-time and subject to equal opportunity employment policies.

Part-Time Administrative Support Full Description

APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS

Penn State New Kensington is seeking a highly organized and detail-oriented individual to join our dynamic Student Affairs team. The Administrative Assistant will provide essential support to ensure the smooth operation of departmental initiatives. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and values collaboration.

Job Duties

Coordinate and schedule meetings for Student Affairs staff and campus partners.
Manage departmental communication channels, including discussion listservs and social media updates.
Handle telephone inquiries and manage incoming/outgoing mail correspondence.
Process purchases and track budget items to ensure fiscal accountability.

Requirements and Qualifications

Strong attention to detail and excellent organizational skills.
Proficiency in Microsoft Excel for budget tracking and reporting.
Basic knowledge of Microsoft Office programs (Word, Outlook, PowerPoint) and Zoom.
Ability to deliver exceptional customer service to students, faculty, and external partners.
Demonstrated ability to multitask and manage competing priorities.
A teachable spirit and willingness to learn new systems and platforms.
Prior administrative or higher education experience preferred, but not required.

BACKGROUND CHECKS/CLEARANCESThis position requires the following clearances in addition to applicable background checks: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Penn State Policies

Hotlines

Original Job Description

APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS

Job Duties

Coordinate and schedule meetings for Student Affairs staff and campus partners.
Manage departmental communication channels, including discussion listservs and social media updates.
Handle telephone inquiries and manage incoming/outgoing mail correspondence.
Process purchases and track budget items to ensure fiscal accountability.

Requirements and Qualifications

Strong attention to detail and excellent organizational skills.
Proficiency in Microsoft Excel for budget tracking and reporting.
Basic knowledge of Microsoft Office programs (Word, Outlook, PowerPoint) and Zoom.
Ability to deliver exceptional customer service to students, faculty, and external partners.
Demonstrated ability to multitask and manage competing priorities.
A teachable spirit and willingness to learn new systems and platforms.
Prior administrative or higher education experience preferred, but not required.