Edtech.com's Summary

The Pennsylvania State University is hiring a Part-Time Center Coordinator/Admin Assistant for the Center for Biodevices at Huck Institutes. The role involves managing administrative operations, coordinating meetings and events, supporting communications and outreach, and assisting with funding competitions to advance the Center’s academic, research, and community initiatives.

Highlights

Coordinate day-to-day administrative operations for Center programs and activities.
Serve as primary contact for Center affiliates including faculty, students, and partners.
Plan and manage logistics for meetings, workshops, networking events, symposiums, and research conferences.
Support social media management, website updates, newsletters, and event promotions for effective outreach.
Assist with seed grant competitions and award program logistics including applications and reviewer communication.
Facilitate communication among Center leadership, faculty, research teams, and external partners; prepare reports and presentations.
Required qualifications include GED/High School diploma with 2+ years of relevant experience, strong organizational and communication skills.
Preferred skills include experience with academic event coordination, social media content creation, and familiarity with project management tools and Microsoft Office/Google Workspace.
Employment requires successful completion of background checks.
The position is part-time (24 hours per week) and remote work approval is not guaranteed.

Part-Time Center Coordinator/Admin Assistant - Center for Biodevices at Huck Institutes Full Description

APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS

The Penn State Center for Biodevices, housed under Huck Institutes of the Life Sciences, is seeking a detail-oriented, highly organized Part-Time Center Coordinator/Admin Assistant (24 hours/week) to support and enhance the Center's academic, research, and community-building activities.

Position Overview-
The Center Coordinator will manage key operational, communication, and event-related functions for the Center for Biodevices. Responsibilities include coordinating center meetings, workshops, networking events, and research conferences; supporting social media and outreach efforts; and providing logistical support for seed funding competitions and award programs. This position requires excellent organizational skills, initiative, and the ability to work both independently and collaboratively.

Key Responsibilities-

Center Operations & Administrative Support

Coordinate day-to-day administrative operations for Center programs and activities.
Serve as a primary point of contact for Center affiliates, faculty, students, partners, and university units.
Schedule and manage center meetings, working groups, and advisory committee activities.
Prepare agendas, record meeting minutes, and track follow-up actions.

Event, Workshop & Conference Management-

Plan, coordinate, and support networking events, workshops, symposia, research conferences, and special programs.
Manage event logistics, including facility reservations, catering, AV/technology coordination, registration, and promotional materials.
Support onsite and virtual event execution.

Funding Competitions & Award Program Logistics-

Assist in launching and managing seed grant competitions, award solicitations, and review processes.
Coordinate application collection, reviewer communications, award notifications, and documentation.
Maintain tracking systems for funded projects and award timelines.

Communications, Outreach & Social Media-

Support Center communication efforts, including website updates, newsletters, social media activity, and event promotions.
Draft and edit the center newsletter, program announcements, center-wide communications.
Help maintain consistent Center branding and digital engagement.

Collaboration & Program Support-

Facilitate communication among Center leadership, faculty, research teams, and external partners.
Assist with preparation of reports, presentations, and documentation for internal and external stakeholders.
Support compliance with university administrative and research requirements.

Required Qualifications-

General Equivalency Diploma (GED)/High School and 2+ years of relevant experience or an equivalent combination of education and relevant experience.
Strong organizational, time-management, and multitasking skills.
Excellent written and verbal communication skills.
Ability to work independently and collaboratively in a fast-paced, academic environment.

Preferred Skills-

Experience coordinating meetings, workshops, or academic events.
Knowledge of social media management and basic content creation.
Familiarity with university administrative systems or research environments.
Comfort with scheduling tools, project management platforms, and Microsoft Office/Google Workspace.
Experience supporting grant programs, competitions, or award processes.

Core Competencies-

Strong initiative and problem-solving ability.
High attention to detail and accuracy.
Flexibility and adaptability in a dynamic, interdisciplinary research setting.

BACKGROUND CHECKS/CLEARANCESEmployment with the University will require successful completion of background check(s) in accordance with University policies.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Penn State Policies

Hotlines

Original Job Description

APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS

Key Responsibilities-

Center Operations & Administrative Support

Coordinate day-to-day administrative operations for Center programs and activities.
Serve as a primary point of contact for Center affiliates, faculty, students, partners, and university units.
Schedule and manage center meetings, working groups, and advisory committee activities.
Prepare agendas, record meeting minutes, and track follow-up actions.

Event, Workshop & Conference Management-

Plan, coordinate, and support networking events, workshops, symposia, research conferences, and special programs.
Manage event logistics, including facility reservations, catering, AV/technology coordination, registration, and promotional materials.
Support onsite and virtual event execution.

Funding Competitions & Award Program Logistics-

Assist in launching and managing seed grant competitions, award solicitations, and review processes.
Coordinate application collection, reviewer communications, award notifications, and documentation.
Maintain tracking systems for funded projects and award timelines.

Communications, Outreach & Social Media-

Support Center communication efforts, including website updates, newsletters, social media activity, and event promotions.
Draft and edit the center newsletter, program announcements, center-wide communications.
Help maintain consistent Center branding and digital engagement.

Collaboration & Program Support-

Facilitate communication among Center leadership, faculty, research teams, and external partners.
Assist with preparation of reports, presentations, and documentation for internal and external stakeholders.
Support compliance with university administrative and research requirements.

Required Qualifications-

General Equivalency Diploma (GED)/High School and 2+ years of relevant experience or an equivalent combination of education and relevant experience.
Strong organizational, time-management, and multitasking skills.
Excellent written and verbal communication skills.
Ability to work independently and collaboratively in a fast-paced, academic environment.

Preferred Skills-

Experience coordinating meetings, workshops, or academic events.
Knowledge of social media management and basic content creation.
Familiarity with university administrative systems or research environments.
Comfort with scheduling tools, project management platforms, and Microsoft Office/Google Workspace.
Experience supporting grant programs, competitions, or award processes.

Core Competencies-

Strong initiative and problem-solving ability.
High attention to detail and accuracy.
Flexibility and adaptability in a dynamic, interdisciplinary research setting.

BACKGROUND CHECKS/CLEARANCESEmployment with the University will require successful completion of background check(s) in accordance with University policies.

CAMPUS SECURITY CRIME STATISTICS

EEO IS THE LAW

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Penn State Policies

Hotlines

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Part-Time Center Coordinator/Admin Assistant - Center for Biodevices at Huck Institutes

Edtech.com's Summary

Part-Time Center Coordinator/Admin Assistant - Center for Biodevices at Huck Institutes Full Description

APPLICATION INSTRUCTIONS:

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