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Pennsylvania State University logo

Pennsylvania State University

Part-Time Human Resources Assistant

🇺🇸 University Park, PA

🕑 Part-Time

💰 TBD

💻 Human Resources

🗓️ December 11th, 2025

Edtech.com's Summary

The Pennsylvania State University is hiring a Part-Time Human Resources Assistant responsible for supporting HR Records Management projects on the HR Compliance team. The role involves reviewing, indexing, preparing, scanning, and verifying sensitive HR records to ensure accuracy and compliance while working approximately 24 hours per week.

Highlights
  • Review and index HR records into a document management system.
  • Prepare physical files for scanning and ensure proper organization.
  • Scan documents for indexing purposes.
  • Verify accuracy and completeness of digital and physical records.
  • Assist with additional records management tasks and projects as assigned.
  • Maintain confidentiality and handle sensitive information carefully.
  • Demonstrate strong organizational skills and follow established procedures.
  • Possess basic computer skills; experience with document management systems is a plus.
  • Work independently and manage time effectively in a part-time capacity (approximately 24 hours/week).
  • Typically requires a high school diploma.

Part-Time Human Resources Assistant Full Description

APPLICATION INSTRUCTIONS:

 
Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants. 
 
JOB DESCRIPTION AND POSITION REQUIREMENTS
Penn State Human Resources is seeking a detail-oriented and organized HR Assistant to support our HR Records Management projects on the HR Compliance team. This role is ideal for someone who enjoys working with data and documentation in a structured environment. The position involves handling sensitive HR records and ensuring accuracy and compliance in our document management processes. The successful candidate will work approximately 24 hours per week.
Key Responsibilities
· Review and index HR records into document management system.
· Prepare physical files for scanning and ensure proper organization.
· Scan documents for indexing.
· Verify accuracy and completeness of digital and physical records.
· Assist with other records management tasks and projects as assigned.
The successful candidate must demonstrate ability to maintain confidentiality and handle sensitive information; high attention to detail and accuracy; strong organizational skills and ability to follow established procedures; basic computer skills; experience with document management systems is a plus; ability to work independently and manage time effectively.
Typically requires a high school diploma.
 
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.
 
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
 
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

 The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.
 

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