Virginia's Community College System
Payroll Operations Technician
🇺🇸 Hybrid - Daleville, VA
🕑 Full-Time
💰 $44K - $50K
💻 Human Resources
🗓️ September 22nd, 2025
Edtech.com's Summary
Virginia's Community Colleges System (VCCS) is hiring a Payroll Operations Technician. The role involves providing entry-level technical support within payroll and human resource management functions, working cross-functionally to support payroll processes according to established policies while staying informed on updates from supervisors and the Department of Accounts.
Highlights
- Provide technical service and support in payroll and human resource management.
- Assist payroll operations following identified policies and procedures.
- Require knowledge of HRIS systems, payroll principles, and Microsoft Office, especially Excel.
- Compensation range is $44,000 to $50,000 annually.
- Must have experience handling multiple administrative tasks and customer service.
- Experience with Peoplesoft/Oracle, financial/payroll reconciliation, and process improvement is a plus.
- Support services for all 23 colleges within the VCCS Shared Services Center.
- Full-time position with hybrid telework options and work schedule Monday to Friday, 8am to 5pm.
- Ability to maintain confidentiality, work independently and collaboratively, and adapt professionally.
- Less than 5% travel required; no supervisory responsibilities.
Payroll Operations Technician Full Description
Payroll Operations Technician
Please see Special Instructions for more details.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Working Title | Payroll Operations Technician
Role Title | Admin and Office Spec III
Role Code | 19013-SW
FLSA | Nonexempt
Pay Band | 03
Position Number | 27000336
Agency | VCCS-Shared Services Center
Division | Shared Services Center (Div)
Work Location | Botetourt - 023
Hiring Range | $44,000-$50,000
Emergency/Essential Personnel | No
EEO Category | F-Admin Supp
Full Time or Part Time | Full Time
Does this position have telework options? -Telework options are subject to change based on business needs- | Yes
Does this position have a bilingual or multilingual skill requirement or preference? | No
Work Schedule | Monday – Friday
8am – 5pm
Sensitive Position | No
Job Description
Innovation allows an organization to make the most of every dollar spent. At Virginia’s Community Colleges System (VCCS), our compelling mission, our ambitious strategic plan and our fiscal realities challenge us to ensure that community college resources are maximized for the priority of student success and credential completion.
Nestled between the Blue Ridge and Appalachian Mountains, the VCCS Shared Services Center is centrally located to all 23 colleges in the VCCS, 43 miles from Blacksburg, VA, and a four-hour drive from Washington, D.C. A vital part of the ever-growing Roanoke Valley, Daleville is a haven for tourists and residents alike. Within an hour’s drive are the breathtaking Smith Mountain Lake, world-famous Appalachian Trail, and many other outdoor activities, including golfing, biking, and hiking. The thriving Historic City Market in downtown Roanoke and the Daleville Town Center and Performance Pavilion also host farmers markets, community and cultural events, and festivals throughout the year.
The VCCS Shared Services Center is an innovation strategy to advance the priority of student success, reduce the administrative burden on individual colleges, consolidate transaction-based functions, create economies of scale, and improve backroom process efficiency. This work allows the VCCS to better focus resources on the students – helping them start their educational journeys, persist, and succeed.
Reporting to the Payroll Operations Supervisor, the position provides entry-level technical service and support in one or more functional areas of payroll and human resource management. This position will work cross-functionally within the department to support the payroll process through identified policies and procedures and will remain informed on all payroll projects and updates as directed by the Payroll Manager or Supervisor and Department of Accounts.
Special Assignments | May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications | Knowledge: Basic math, professional phone and email etiquette, and standard business communications Computer systems, HRIS systems, and Microsoft Office programs Basic understanding of payroll and human resource principles
Skills:Retrieving and manipulating data via online access in database files through various software applications. Analytical and critical thinking. Strong verbal communication, writing, and proofreading/editing. Strong customer service. Computer expertise with knowledge of Microsoft Office applications, especially Excel. Excellent attention to detail. Excellent mathematical aptitude and numerical skills.
Abilities:Ability to organize and manage workflow to ensure payroll tasks are processed accurately and timely. Ability to deal sensitively with confidential information. Ability to work independently as well as a team member. Ability to work flexible hours as needed. Ability to work in a fast-paced environment with multiple customers and priorities. Ability to work effectively with a wide range of constituencies.
Attributes:Willingness and ability to be flexible and to grow professionally as the position changes. Practices ethical behavior and demonstrates and supports the SSC values and mission. Remains optimistic and supportive of established procedures while looking for process improvements and efficiencies.
Minimum Qualifications: Previous experience handling multiple administrative tasks/assignments at one time Customer service experience Functional knowledge of Human Resource Information Systems Experience with MS Office, especially Excel Experience handling and reporting large volumes of data with accuracy
Additional Considerations | Additional Considerations: Experience with Peoplesoft/Oracle systems Experience with financial and/or payroll reconciliation processes Knowledge of Process Improvement Techniques Adobe Acrobat Pro skills Shared services or call center experience Experience in higher education and/or state government
Operation of a State Vehicle | No
Supervises Employees | No
Required Travel | Less than 5%.
Role Title | Admin and Office Spec III
Role Code | 19013-SW
FLSA | Nonexempt
Pay Band | 03
Position Number | 27000336
Agency | VCCS-Shared Services Center
Division | Shared Services Center (Div)
Work Location | Botetourt - 023
Hiring Range | $44,000-$50,000
Emergency/Essential Personnel | No
EEO Category | F-Admin Supp
Full Time or Part Time | Full Time
Does this position have telework options? -Telework options are subject to change based on business needs- | Yes
Does this position have a bilingual or multilingual skill requirement or preference? | No
Work Schedule | Monday – Friday
8am – 5pm
Sensitive Position | No
Job Description
Innovation allows an organization to make the most of every dollar spent. At Virginia’s Community Colleges System (VCCS), our compelling mission, our ambitious strategic plan and our fiscal realities challenge us to ensure that community college resources are maximized for the priority of student success and credential completion.
Nestled between the Blue Ridge and Appalachian Mountains, the VCCS Shared Services Center is centrally located to all 23 colleges in the VCCS, 43 miles from Blacksburg, VA, and a four-hour drive from Washington, D.C. A vital part of the ever-growing Roanoke Valley, Daleville is a haven for tourists and residents alike. Within an hour’s drive are the breathtaking Smith Mountain Lake, world-famous Appalachian Trail, and many other outdoor activities, including golfing, biking, and hiking. The thriving Historic City Market in downtown Roanoke and the Daleville Town Center and Performance Pavilion also host farmers markets, community and cultural events, and festivals throughout the year.
The VCCS Shared Services Center is an innovation strategy to advance the priority of student success, reduce the administrative burden on individual colleges, consolidate transaction-based functions, create economies of scale, and improve backroom process efficiency. This work allows the VCCS to better focus resources on the students – helping them start their educational journeys, persist, and succeed.
Reporting to the Payroll Operations Supervisor, the position provides entry-level technical service and support in one or more functional areas of payroll and human resource management. This position will work cross-functionally within the department to support the payroll process through identified policies and procedures and will remain informed on all payroll projects and updates as directed by the Payroll Manager or Supervisor and Department of Accounts.
Special Assignments | May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications | Knowledge: Basic math, professional phone and email etiquette, and standard business communications Computer systems, HRIS systems, and Microsoft Office programs Basic understanding of payroll and human resource principles
Skills:Retrieving and manipulating data via online access in database files through various software applications. Analytical and critical thinking. Strong verbal communication, writing, and proofreading/editing. Strong customer service. Computer expertise with knowledge of Microsoft Office applications, especially Excel. Excellent attention to detail. Excellent mathematical aptitude and numerical skills.
Abilities:Ability to organize and manage workflow to ensure payroll tasks are processed accurately and timely. Ability to deal sensitively with confidential information. Ability to work independently as well as a team member. Ability to work flexible hours as needed. Ability to work in a fast-paced environment with multiple customers and priorities. Ability to work effectively with a wide range of constituencies.
Attributes:Willingness and ability to be flexible and to grow professionally as the position changes. Practices ethical behavior and demonstrates and supports the SSC values and mission. Remains optimistic and supportive of established procedures while looking for process improvements and efficiencies.
Minimum Qualifications: Previous experience handling multiple administrative tasks/assignments at one time Customer service experience Functional knowledge of Human Resource Information Systems Experience with MS Office, especially Excel Experience handling and reporting large volumes of data with accuracy
Additional Considerations | Additional Considerations: Experience with Peoplesoft/Oracle systems Experience with financial and/or payroll reconciliation processes Knowledge of Process Improvement Techniques Adobe Acrobat Pro skills Shared services or call center experience Experience in higher education and/or state government
Operation of a State Vehicle | No
Supervises Employees | No
Required Travel | Less than 5%.
Posting Detail Information
Posting Number | CLS_4032P
Recruitment Type | General Public - G
Number of Vacancies | 1
Position End Date (if temporary) |
Job Open Date | 09/19/2025
Job Close Date | 09/25/2025
Open Until Filled |
Agency Website | www.ssc.vccs.edu
Contact Name |
Email |
Phone Number |
Special Instructions to Applicants | In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information | Hybrid telework available!
Sponsorship will not be offered for this position.
Background Check Statement Disclaimer | The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement | The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement | The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement | VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting | https://jobs.vccs.edu/postings/89022
Recruitment Type | General Public - G
Number of Vacancies | 1
Position End Date (if temporary) |
Job Open Date | 09/19/2025
Job Close Date | 09/25/2025
Open Until Filled |
Agency Website | www.ssc.vccs.edu
Contact Name |
Email |
Phone Number |
Special Instructions to Applicants | In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information | Hybrid telework available!
Sponsorship will not be offered for this position.
Background Check Statement Disclaimer | The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement | The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement | The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement | VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting | https://jobs.vccs.edu/postings/89022
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Hybrid work schedules require 2 days in the Daleville, VA office and 3 days in a remote environment where SSC business can be conducted in a private and secure manner per state guidelines. Are you willing and able to work a hybrid schedule?
- Yes
- No
Applicant Documents
Required Documents
- Resume
- Cover Letter/Letter of Application
Optional Documents
- Other Document
- Alternative Hiring Process Letter
- (877) 340-5577
- ats@ssc.vccs.edu
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