Buffalo State University
Personnel Associate
🇺🇸 Buffalo, NY
🕑 Full-Time
💰 TBD
💻 Human Resources
🗓️ September 19th, 2025
Edtech.com's Summary
Buffalo State University is hiring a Personnel Associate. The role functions as a human resource generalist responsible for managing recruitment processes, generating reports, and handling employee life cycle documentation while supporting the university's mission and collaborating across campus. The position ensures efficient hiring procedures, assists with data requests, and processes all HR-related paperwork from onboarding to exit interviews.
Highlights
- Manage recruitment processes including applicant tracking system assistance, position monitoring, training on search procedures, and troubleshooting.
- Prepare reports, surveys, and data requests for state, federal, SUNY, and internal departments.
- Handle employee life cycle paperwork such as job postings, onboarding, contracts, performance programs, training, retention, and exit interviews.
- Required proficiency in HRIS systems and Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint.
- Use report writing software and demonstrate strong time management skills.
- Must hold a Bachelor’s degree in business or related field with progressively responsible human resource management experience.
- Knowledge of state and federal employment laws is mandatory.
- Preferred qualifications include experience in public, unionized, or higher education HR settings and HR certifications like PHR, SHRM-CP, or SPHR.
- Full-time, exempt position classified as MP-5 with a competitive salary range.
- Work within the Human Resource Management Office supporting university faculty and staff.
Personnel Associate Full Description
Personnel Associate
Posting Details
Position Information
About Buffalo State
Buffalo State is one of the largest comprehensive schools in the State University of New York system. As a civically minded, urban-engaged campus community located in the city’s cultural corridor, Buffalo State prides itself as having smaller learning environments coupled with larger university opportunities. Boasting a diverse and inclusive campus, Buffalo State is committed to the intellectual, personal, and professional growth of its students, faculty, staff, and alumni. The school’s mission is to deliver a broad array of high-quality and distinctive academic programs infused with diversity, creativity, and hands-on learning opportunities for hardworking students who seek a personalized and affordable education that engages their minds and advances their careers. Buffalo State is dedicated to excellence in teaching, research, service, scholarship, creative activity, and cultural enrichment. With degree programs in education, the arts, science, arts and humanities, and professional studies, each year over 6,000 students choose Buffalo State. Buffalo State welcomes applicants who are committed to helping us fulfill our mission.
Faculty/Professional | Professional
Department | Human Resource Management Office
Local Title | HR Generalist
Budget Title | Personnel Associate
Rank | MP-5
Line Number | 28975
Salary Range | Competetive
FTE | Full-Time
Negotiating Unit | M/C
FLSA | Exempt
Department Website | https://hr.buffalostate.edu/
Brief Job Description | This position serves as a human resource generalist with key areas of contribution in recruitment efforts, reporting, and employee life cycle paperwork. This position plays a critical role to support the university’s mission on recruitment ensuring all steps are handled promptly and professionally and to support newly hired and current employees throughout their career.
The HR Generalist will serve as a resource to employees and collaborate with members of the campus community developing collegial working relationships with individuals at all organizational levels. This role requires someone who is organized, detail-oriented, has excellent verbal, interpersonal and written communication skills, and can act with integrity and professionalism including sensitivity to personal and confidential information.
Key Responsibilities:
• Facilitate the recruitment processing including providing assistance to users in the applicant tracking system; monitoring positions as they are created, posted, and closed; provide training on search procedures and navigation; assist candidates and users with questions to move through the hiring process smoothly; troubleshoot issues; maintain data in system.
• Assist with reports, surveys, and lists including state and federal requests, SUNY requests, data management, and requests from various departments.
• Understand and process all types of paperwork for an employee’s life cycle which includes job posting, onboarding, new hire, contracts, performance programs, training, retention, and exit interviews.
Use this link to see a summary for the benefits associated with this position. Additional information can be found off our main webpage.
Required Qualifications | • Bachelor’s degree in business or related field.• Progressively responsible experience as a professional in human resource management.• Demonstrated knowledge of employment laws including state and federal employment.• Experience working with HRIS and other web-based management systems.• Proficiency in Microsoft Office applications including Word, Excel, Outlook, and PowerPoint.• Proficiency in report writing software.• Excellent time management skills with a proven ability to meet deadlines.
Preferred Qualifications | • Professional experience in human resource management in a public, unionized setting.• Professional experience in human resource management in a higher education setting.• Professional Human Resource Management Certification (i.e., PHR, SHRM-CP, SPHR).
Anticipated Date of Hire | 10/01/2025
Priority Review Date |
Application Deadline Date |
Open Until Filled | Yes
Special Instructions to Applicant |
Contact Person |
Contact Email |
Contact Fax |
Quick Link for Direct Access to Posting | https://jobs.buffalostate.edu/postings/8079
Equal Employment Opportunity/Affirmative Action Employer | Buffalo State is an affirmative action/equal opportunity institution that subscribes to all federal, state, and SUNY legal requirements and does not discriminate against applicants, students, or employees on the basis of race, sex, ethnicity, national origin, sexual orientation, religion, age, disability, or marital or veteran status (Nondiscrimination Notice). Any violation of this policy should be reported to the Equity and Diversity Office, Cleveland Hall 415, (716) 878-6210. Buffalo State is a VEVRAA Federal Contractor. If you have any questions, please contact Jamie Warnes at warnesje@buffalostate.edu or call (716) 878-4822.
Background Investigation Statement | All applicants are subject to a pre-employment background investigation. Our Pre-Employment Background Screening Policy is available at http://hr.buffalostate.edu/pre-employment-background-screening.
Clery Statement | Applicants interested in positions may access the Annual Security Report (ASR) for SUNY Buffalo State at http://police.buffalostate.edu. The ASR contains information on campus security policies and certain campus crime statistics. Crime statistics are reported in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Applicants may request a hard copy of the ASR by contacting the SUNY Buffalo State University Police Department at (716) 878-6333.
New York State Executive Order 161 | Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov. Further restrictions on using salary information in the hiring process appear in Labor Law §194-a.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Documents Needed to Apply
Required Documents
- Resume / Curriculum Vitae
- Cover Letter
- Names and Contact Information for 3 Professional References
Optional Documents
Human Resource Management Office
Buffalo State University • 1300 Elmwood Avenue • Cleveland Hall 403
Buffalo, NY 14222 • Phone: 716-878-4822 • Fax: 716-878-3068
Website: hr.buffalostate.edu • E-mail: senecacl@buffalostate.edu
Buffalo State University • 1300 Elmwood Avenue • Cleveland Hall 403
Buffalo, NY 14222 • Phone: 716-878-4822 • Fax: 716-878-3068
Website: hr.buffalostate.edu • E-mail: senecacl@buffalostate.edu
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