Edtech.com's Summary

The Pennsylvania State University is hiring a Procurement Agent - Software. This role involves procuring software resources according to university policies, negotiating with suppliers on terms, managing a large volume of orders with compliance to regulations, coordinating RFQ/RFP processes, assessing suppliers, and collaborating with internal customers to improve processes and find strategic opportunities.

Highlights

Procure software-related resources following established policies, procedures, and regulations.
Negotiate with suppliers regarding price, delivery, payments, specifications, and terms.
Manage a high volume of orders ensuring compliance with University, State, and Federal requirements.
Prepare and coordinate RFQ/RFP processes, assess supplier qualifications, and evaluate terms and conditions.
Collaborate with internal customers and offices to ensure compliance and identify process improvements and strategic opportunities.
Ability to multitask and strong organizational skills are required.
Excellent communication skills to build relationships with university units and external vendors.
Minimum requirement of a Bachelor's Degree; relevant work experience can substitute for education.
No certifications required; background check mandatory according to university policies.
Salary range is $46,400 to $67,300 with a comprehensive benefits package including medical, dental, vision, retirement plans, paid time off, and a 75% tuition discount.

Procurement Agent - Software Full Description

APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

POSITION SPECIFICS

The Penn State Office of Central Procurement team is searching for a Procurement Agent - Software. Central Procurement has a vision to develop and execute sound business and cost-effective Purchasing solutions to enable the teaching, research, and service mission of the University. This position will procure resources in accordance with established policies, procedures, and regulations while negotiating with suppliers as it relates to price, delivery, payments, specifications, and terms.

The Procurement Agent manages a high volume of orders, ensuring compliance with University policies and procedures and all State and Federal requirements and regulations, when applicable. The Agent may prepare and coordinate the RFQ/RFP process, assess supplier qualifications, and evaluate terms and conditions. The Agent collaborates with customers and other internal offices to ensure compliance, and continuously looks for process improvements and strategic opportunities.

This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.

The successful candidate must possess:

Excellent communication skills and the ability to build relationships with other units within the University as well as external vendors.
A high degree of organizational skills and the ability to multitask in a fast-paced environment.
Sound principles of customer satisfaction.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONSBachelor's DegreeNo prior relevant work experience required; previous relevant work experience accepted in lieu of

education.Required Certifications:None

BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS
The salary range for this position, including all possible grades, is $46,400.00 - $67,300.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Penn State Policies

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Original Job Description