Procurement & Recruitment Specialist at Texas State University

Edtech.com's Summary

Texas State University is hiring a Procurement & Recruitment Specialist. The role involves providing administrative and clerical support to the University Police department, managing purchase orders, processing travel and recruitment activities, supervising student employees, and supporting outreach and engagement efforts.

Highlights

Review purchase orders and invoices; type and proofread correspondence and forms.

Prepare, review, and submit purchase orders and invoices; process travel arrangements and reimbursements.

Manage all aspects of the recruitment process; support outreach and engagement.

Supervise student employees; prepare spreadsheets and tabulate information.

Required knowledge of university purchasing, recruitment policies, bookkeeping, accounting principles, and relevant software.

Experience with Texas State software including Banner, GATO, LOGI, Course Leaf, Slate, and SAP preferred.

High school diploma or equivalent required; some college preferred, ideally in human resources or criminal justice.

Monthly salary range: $3,255 - $3,862.50.

Applicants must pass an in-depth background check and complete a Personal History Statement.

Work schedule is Monday through Friday, 8:00 AM to 5:00 PM, within University Police department.

Procurement & Recruitment Specialist Full Description

Job Opportunities at Texas State University

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Please see Special Instructions for more details.

Must be able to complete a Personal History Statement and pass an in-depth background check for law enforcement administration.

Posting Information

Posting Number	2027018
Posting/Functional Title	Procurement & Recruitment Specialist
University Pay Plan Title	Administrative Assistant II
Location	San Marcos
Department	University Police
Recruitment Type	Open Recruiting
Job Type	Full-Time
Funding Source	Permanent
Monthly Salary	$3,255 - $3,862.50
Job Category	Non-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.	University/Academic policies and procedures related to purchasing, recruitment, and retention; bookkeeping principles; computer word processing, spreadsheets, databases, and other desktop software; basic math. Interacting courteously with others Telephone etiquette; typing; preparing documents and spreadsheets; reliability; working as a team member on most tasks of job. Read and understand instructions, correspondence, reports Prepare clear, concise and grammatically correct memos, reports, and letters; prioritize workload; establish and maintain complex and effective filing system Help supervise and support staff/student workers effectively to maximize output. High school diploma or equivalent knowledge of accounting principles, state, and federal regulations and laws, accounts payable and receivable and bookkeeping practices
Preferred Qualifications	Some college education preferred, ideally in the human resources or criminal justice fields. Demonstrated outstanding organizational skills; attention to detail; ability to work under minimal supervision; evidence of initiative and proactive approach to solving problems. Experience with Texas State software such as Banner, GATO, LOGI, Course Leaf, Slate, and SAP. Experience with travel, hiring, and purchasing processes; experience organizing and facilitating university events. Demonstrated ability to quickly learn new procedures and to problem-solve independently; excellent written and oral communication skills.
Job Description	The Administrative Assistant II provides administrative and general clerical support to the management and staff within a specific division, department, or unit.
Job Duties	Review purchase orders and invoices. Type and proofread correspondence and forms. Prepare, review, and submit purchase orders and invoices. Process travel arrangements, applications, and reimbursements for all staff. Assist in preparing various activities and events. Manage all aspects of the recruitment process. Support outreach and engagement. Supervise student employees. Tabulate information. Prepare spreadsheets.
Additional Information to Applicants	Must be able to complete a Personal History Statement and pass an in-depth background check for law enforcement administration.
Job Open Date	09/21/2026
Job Close Date (posting closes at midnight)	10/06/2026
Open Until Filled	No
Normal Work Days	Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start	8:00AM
Normal Work Hours End	5:00PM
Posting Notices	Applicant must have a valid Texas Driver's License and be a driver in good standing with less than ten (10) points deducted for driving infractions as determined by the employer driving standards system., Applicant must pass the drug and alcohol test relevant to the job posting title requirements.
Legal and Required Notices	Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions. Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why Choose Texas State University?	Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy: Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day. Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance. Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being. Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs. Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks. Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family. Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions. At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html
Quick Link	https://jobs.hr.txstate.edu/postings/58493

Applicant Document

Required Documents

Resume
Cover Letter

Optional Documents

DD 214/DD1300
Veteran's Preference
Licensure

Supplemental Questions

Required fields are indicated with an asterisk (*).

* Do you have a high school diploma or equivalent?
- Yes
- No
* Do you have knowledge of accounting principles, state, and federal regulations and laws, accounts payable and receivable and bookkeeping practices?
- Yes
- No
* Do you have two or more years of full cycle recruiting (posting, recruitment, application process, screening and interview, and hiring)?
- Yes
- No
* Do you have experience working within Texas State University HR policy and procedures?
- Yes (5.0 points)
- No (0.0 points)
* Do you have experience with financial modules of an ERP Software System(SAP)?
- Yes
- No
* Do you have experience with systems relevant to the hiring process including but not limited to PeopleAdmin, HireRight, and PCRs?
- No experience using these systems
- Moderate to intermediate experience using these systems
- Extensive experience using these systems

Office of Human Resources

231 N. Guadalupe St.
San Marcos, Texas 78666

Phone: 512.245.2557
Fax: 512.245.1942
Email: [email protected]

Monday through Friday
8 a.m. to 5 p.m.

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Procurement & Recruitment Specialist

Edtech.com's Summary

Procurement & Recruitment Specialist Full Description

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