Purdue University
Program Administration Specialist
🇺🇸 West Lafayette, IN
🕑 Full-Time
💰 TBD
💻 Other
🗓️ December 21st, 2025
Edtech.com's Summary
Purdue University is hiring a Program Administration Specialist to provide advanced administrative and program support for faculty award nominations and a digital reporting tool across the Colleges of Health and Human Sciences, Pharmacy, and Veterinary Medicine. The role involves working with college leadership and faculty to enhance reporting accuracy, prepare nomination packets, and support faculty recognition and decision-making through data analysis.
Highlights
- Manage external award nomination processes and faculty digital reporting tools for three colleges.
- Collaborate closely with Associate Deans, college leadership, faculty, and staff.
- Use digital tool data to identify candidates and coordinate nomination packets.
- Create and deliver training programs on digital reporting tools.
- Strong written and oral communication skills tailored to academic and lay audiences.
- Proficient in report creation for decision-making and experience with enterprise-reporting tools preferred.
- Bachelor's degree required; Master’s degree preferred.
- Minimum two years of experience in higher education.
- Ability to maintain confidentiality, foster trust, and drive change.
- Benefits include medical, dental, vision insurance, paid time off, and retirement eligibility.
Program Administration Specialist Full Description
Job Summary
The Program Specialist provides advanced administrative and program support for the external award nomination processes and faculty digital reporting tool for the Colleges of Health and Human Sciences (40%), Pharmacy (30%), and Veterinary Medicine (30%).
The position works under limited supervision and collaborates closely with college leadership, school/division heads, faculty, and staff to support effective use of a digital reporting tool that tracks teaching/learning, service/engagement, and research/innovation activities and generates associated reports across the three colleges.
The position works under limited supervision and collaborates closely with college leadership, school/division heads, faculty, and staff to support effective use of a digital reporting tool that tracks teaching/learning, service/engagement, and research/innovation activities and generates associated reports across the three colleges.
Reporting to and coordinating with the Associate Deans for Faculty Affairs in each college, the Program Specialist uses data from the digital tool to identify strong candidates and to coordinate, edit, and help draft faculty nomination packets for prestigious awards and recognitions.
This experienced professional plays a key role in elevating faculty accomplishments and ensuring accurate, consistent, and meaningful reporting that supports college-level decision-making and recognition efforts
At Purdue, you'll find unrivaled pride and unlimited potential as we persistently pursue the next giant leap together.
Take the next step in your career journey - apply now to help build a better world at Purdue University.
About Us:
When you join Purdue University, you join a community that keeps moving forward. For more than 150 years, we’ve been known for not only our groundbreaking work in STEM research, but also for our collective imagination, ingenuity and innovation.
About Us
Within the Colleges of Pharmacy, Health and Human Sciences, and Veterinary Medicine, we share a common mission: to prepare future leaders in health, science, and care through world-class education, groundbreaking research, and meaningful engagement. Our collaborative environment bridges disciplines to address complex challenges in health and wellness, ensuring that our students, faculty, and staff thrive in a culture of excellence and impact.
When you join Purdue University, you join a community that keeps moving forward. For more than 150 years, we’ve been known for not only our groundbreaking work in STEM research, but also for our collective imagination, ingenuity and innovation.
What You Need to Know :
Education and Experience
Qualified candidates will need:
- Bachelor's degree in Organizational/Industrial Psychology, Organizational Leadership, English, Communication, Science, Education, or health-related field.
- Minimum two (2) years of experience in higher education
Skills needed:
- Evidence of successfully designing and presenting training programs
- Experience in:
- writing and editing for academic and lay audiences
- creating reports for decision-making
- Demonstrated ability to cultivate and maintain collaborative and effective work relations with faculty, management, staff, administration, and academic personnel
- Proven ability to:
- effect change
- maintain confidentiality, foster trust with all parties, and project a positive, customer-centered attitude
- Excellent:
- written and oral communication skills that enable the ability to synthesize information quickly and effectively from web pages, faculty activity sheets and other sources to develop highly
- compelling written descriptions of faculty research, education, or engagement contributions
- time management and organizational skills
- Ability to:
- identify and determine problems, analyze information, and implement solutions related to enterprise-reporting tools
- understand and effectively articulate the value of digital reporting to faculty
- prepare and conduct instructional training material for the digital reporting tool
What is helpful:
- Master's degree preferred
- Experience:
- with enterprise-reporting tools to design or create reports for a variety of audiences preferred
- working with faculty and administrators preferred
What We Want You To Know:
- Purdue University will not sponsor employment authorization for this position
- A background check will be required for employment in this position
- FLSA: Non-Exempt (Eligible for Over-time)
- Retirement Eligibility: Non-Exempt Defined Contribution Waiting Plan
- Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days
- All applications must be held the first 5 business days due to our Equal Opportunity Employment policy
What Sets Us Apart
What makes this opportunity unique is the intersection of three dynamic colleges working together to elevate faculty success and student outcomes. You’ll be part of a team that values innovation, collaboration, and continuous improvement. Our commitment to faculty recognition and data-driven decision-making ensures that achievements are celebrated and resources are aligned for maximum impact.
Career Stream
Professional 2
- Pay Band S060
- Job Code #20002086
Link to Purdue University's Compensation Guidelines: https://www.purdue.edu/hr/mngcareer/compguidelines/index.php
Who We Are
Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.
Equal Opportunity Employer
Purdue University is an EOE employer.
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