Edtech.com's Summary

Princeton University is hiring a Program Assistant to support the Department of Near Eastern Studies, the NES Program, and the Princeton Geniza Lab. The role involves coordinating events, managing communications, handling travel and vendor payments, and collaborating closely with faculty, staff, researchers, and students to ensure smooth daily operations.

Highlights

Coordinate and support programs and events for the Department of Near Eastern Studies, NES Program, and Princeton Geniza Lab.
Manage event planning tasks including speaker communications, flyer creation, website updates, email advertisements, travel bookings, and catering orders.
Process payments, reimbursements, and onboard vendors.
Assist with email marketing, social media updates, and publicizing events.
Maintain and update email listservs and provide on-site event assistance, occasionally in evenings.
Collaborate with Business Manager on financial tasks and comply with university policies.
Proficiency required in Microsoft Office Suite and Google Workspace; familiarity preferred with systems like Prime Financials, Concur, and Drupal.
Minimum 2 years related experience preferred; high school diploma or GED required.
Salary range: $59,000 to $64,000 annually.
Position is full-time, 11-month, benefits-eligible with a 36.25 hour workweek and overtime eligibility.

Program Assistant Full Description

Overview:

The Department of Near Eastern Studies is seeking a highly organized and responsible Program Assistant with key responsibilities that contribute directly to the successful day-to-day operations of the Department of Near Eastern Studies (NES), the NES Program (NESP), and the Princeton Geniza Lab (PGL). This position reports to the NES Program and Lab Manager, with a dotted reporting line to the Department Manager of Finance and Administration, and works closely with faculty, staff, researchers, and students.

This is a permanent, 11-month, position with benefits.

Responsibilities:

Provide support for NES, NESP and, PGL programs and events, working with faculty, staff, researchers and, students.
Event planning and coordinating including communicating with speakers, creating, and distributing flyers, updating the website, sending email advertisements, onboarding visitors, processing payments, booking travel, and placing catering orders.
Work with University travel agents for flights, hotel, and transportation bookings.
Onboard vendors and process payments for invoices, reimbursements, and honoraria.
Seek co-sponsorships for events as needed.
Assist with email marketing, updating the website, social media, and other publicity.
Provide on-site event assistance, working a few evenings as needed.
Maintain email listservs, updating them as/when needed.
Make purchases and submit concur expense reports.
Assist with other NES events as needed.
Collaborate with the Business Manager on financial tasks, as needed.
Other duties as assigned by the Program and Lab Manager and/or the Department Manager.

Qualifications:

Essential

High school diploma or GED.
1+ years of experience.
2 years minimum related experience
Proficiency with Microsoft Office Suite and Google Workspace is required.
The position requires excellent organizational, communication, and interpersonal skills.
Proactive, with the ability to plan and execute projects, with tact and independent judgement.
Ability to manage and prioritize multiple, ongoing projects while maintaining the highest level of professionalism and customer service.
Work effectively across units to ensure a standard of excellence in all conferences and events.
Must be able to troubleshoot, problem-solve, and collaborate while ensuring compliance with university policies.
Strong written and oral communication skills.
Diplomacy and discretion are essential.

Preferred

Bachelor’s degree or equivalent.
Experience in higher education, events, communications, finance, and/or related areas.
Experience or familiarity with university systems such as Prime Financials, JobX, SAFE, ICIMS, EMS, Drupal, and/or Concur, among others.

Princeton University is an Equal Opportunity and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS

The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer. The posted salary range represents the University's good faith and reasonable estimate for a full-time position; salaries for part-time positions are pro-rated accordingly.

If the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position and factors listed above.

The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information.

Standard Weekly Hours: 36.25 Eligible for Overtime: Yes Benefits Eligible: Yes Probationary Period: 90 days Essential Services Personnel (see policy for detail): No Physical Capacity Exam Required: No Valid Driver’s License Required: No : #LI-CN1 Salary Range: $59,000 to $64,000

Original Job Description

Overview:

This is a permanent, 11-month, position with benefits.

Responsibilities:

Provide support for NES, NESP and, PGL programs and events, working with faculty, staff, researchers and, students.
Event planning and coordinating including communicating with speakers, creating, and distributing flyers, updating the website, sending email advertisements, onboarding visitors, processing payments, booking travel, and placing catering orders.
Work with University travel agents for flights, hotel, and transportation bookings.
Onboard vendors and process payments for invoices, reimbursements, and honoraria.
Seek co-sponsorships for events as needed.
Assist with email marketing, updating the website, social media, and other publicity.
Provide on-site event assistance, working a few evenings as needed.
Maintain email listservs, updating them as/when needed.
Make purchases and submit concur expense reports.
Assist with other NES events as needed.
Collaborate with the Business Manager on financial tasks, as needed.
Other duties as assigned by the Program and Lab Manager and/or the Department Manager.

Qualifications:

Essential

High school diploma or GED.
1+ years of experience.
2 years minimum related experience
Proficiency with Microsoft Office Suite and Google Workspace is required.
The position requires excellent organizational, communication, and interpersonal skills.
Proactive, with the ability to plan and execute projects, with tact and independent judgement.
Ability to manage and prioritize multiple, ongoing projects while maintaining the highest level of professionalism and customer service.
Work effectively across units to ensure a standard of excellence in all conferences and events.
Must be able to troubleshoot, problem-solve, and collaborate while ensuring compliance with university policies.
Strong written and oral communication skills.
Diplomacy and discretion are essential.

Preferred

Bachelor’s degree or equivalent.
Experience in higher education, events, communications, finance, and/or related areas.
Experience or familiarity with university systems such as Prime Financials, JobX, SAFE, ICIMS, EMS, Drupal, and/or Concur, among others.

If the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position and factors listed above.

The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information.

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