Edtech.com's Summary

Utah State University is hiring a Program Assistant III for the Utah Women & Leadership Project (UWLP). The role involves providing comprehensive administrative, operational, and programmatic support including managing the UWLP website, coordinating events, and supporting outreach efforts to advance the project's mission.

Highlights

Provide advanced administrative support including correspondence, meeting coordination, and database management.
Manage financial processes such as purchase orders, travel arrangements, and budget reconciliation.
Supervise and train student employees to support UWLP initiatives.
Maintain and update the UWLP website and assist in content creation and marketing materials.
Coordinate virtual and in-person community events, managing logistics and partnerships.
Support community outreach by collaborating with departments, nonprofits, and government entities, and managing volunteer coordination.
Required to have a bachelor's degree or equivalent combination of education and experience with a minimum of four years.
Preferred six years of related experience and office management within an educational environment.
Knowledge of finance, budgeting, office management, mass media practices, and data analysis is essential.
Salary range is $44,460-$46,683, commensurate with experience and education.

Program Assistant III Full Description

Overview:

Under the general direction of the Utah Women & Leadership Project (UWLP) Director, the Program Assistant provides broad programmatic, operational, and administrative support to advance the mission and initiatives of the UWLP. The position plays a key role in coordinating project activities, supporting events and outreach efforts, and managing the website. The role also contributes to the overall operations of the Project through administrative coordination, resource and information management, and assistance with communications, publications, and reports. In addition, the Program Assistant collaborates with and helps, as needed, coordinate students, volunteers, and other contributors to support UWLP programs and initiatives.

This position is telework eligible within the state of Utah. However, occasional in-person meetings at various locations along the Wasatch Front are required, potentially up to a couple times a month.

Responsibilities:

35% GENERAL ADMINISTRATIVE:

Provide advanced administrative support, including composing correspondence, preparing meeting minutes, scheduling meetings, answering phone calls and general emails, and managing spreadsheets and databases.
Coordinate financial activities, including requisitions, purchase orders, travel arrangements, index tracking, and reconciliation.
Coordinate and oversee the procurement and management of office supplies.
Supervise student employees, providing guidance, training, and performance support, as needed.
Edit scholarly and popular publications, speeches, presentations, and other written material, as needed.
Assist with the preparation of grants, proposals, and reports as needed.

35% WEBSITE & RESOURCE DEVELOPMENT:

Manage and maintain the UWLP website, including updating existing content and developing new webpages.
Provide training and guidance to team members on website updates and content management, as needed.
Assist in the development and production of marketing materials and resources that support and promote the mission of the UWLP.
Manage the mass mailing system and coordinate the distribution of monthly newsletters.
Coordinate the final production and publish monthly podcast episodes in collaboration with the podcast editing team.

20% EVENT COORDINATION:

Collaborate with the Director to design and coordinate virtual and face-to-face community events of varying sizes.
Support the strategic planning and development of event goals, content, and programming in partnership with the Director.
Establish and maintain relationships with event sponsors, partners, and vendors as needed.
Develop and manage event registration webpages to support event promotion and participant enrollment.
Manage all event logistics, including venue coordination, catering and meals, audio-visual needs, printed materials, publicity, volunteers, vendors, and broadcast requirements.

10% COMMUNITY OUTREACH:

Support and strengthen collaborations with departments, nonprofits, associations, government entities, and other organizations aligned with the UWLP’s mission and goals.
Along with other UWLP team members, maintain and expand the Project’s contact database.
Recruit, train, and coordinate volunteers as needed.

Qualifications:
Minimum Qualifications:

Graduation from an accredited institution with a bachelor’s degree in a directly related field of study (e.g., social science fields, women’s studies, business, communication, political science) or a combination of education and experience totaling a minimum of four years.

Preferred Qualifications:

Six (6) years of experience related to summary of duties
Office management experience in educational environment
Knowledge of state and federal funding requirements

Knowledge, Skills, and Abilities:

Knowledge of finance, accounting, budgeting, and cost control procedures.
Knowledge of office management principles and procedures.
Knowledge of supplies, equipment, and/or services ordering and inventory control.
Knowledge of mass media best practices and systems.
Office management experience in educational environment
Data analysis skills
Information research skills
Organizing and coordinating skills
Records maintenance skills
Strong interpersonal, communication skills and the ability to work effectively with a wide range of constituencies in a diverse community
Word processing and/or data entry skills
Ability to create, compose, and edit written materials.
Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.
Ability to supervise and train assigned staff including organizing, prioritizing, and scheduling work assignments.
An eye for aesthetics and details.

Required Documents:
Along with the online application, please attach:
1. Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
2. Cover Letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**
Advertised Salary: $44,460-$46,683 Commensurate on experience and education ADA:
Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions. The employee is occasionally required to reach with hands and arms and may lift and/or move up to 10 pounds.

University Highlights:
Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls over 29,800 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years, USU Extension has served and engaged Utahns, serving every county in the state.

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by recent Mountain West regular-season and tournament championships in women’s volleyball, three consecutive Mountain West tournament titles in women’s soccer conference championships, and a first-ever conference championship for gymnastics, reflecting USU's commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported and where diversity of thought and culture are cultivated. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU.

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu.

*updated 12/2025
Notice of Non-discrimination:
In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:
Matthew PinnerExecutive Director Civil Rights & Title IX Officematthew.pinner@usu.edu435-797-1266 | Old Main Rm. 401D1475 Old Main Hill, Logan, UT 84322 | Cody CarmichaelTitle IX Coordinator cody.carmichael@usu.edu435-797-1266 | Old Main Rm. 402D1475 Old Main Hill, Logan, UT 84322
For further information regarding non-discrimination, please visit crtix.usu.edu or contact:

U.S. Department of Education
Denver Regional Office
303-844-5695| OCR.Denver@ed.gov

U.S. Department of Education
Office of Assistant Secretary for Civil Rights
800-421-3481 | OCR@ed.gov

*updated 10/2025

Original Job Description

Overview:

35% GENERAL ADMINISTRATIVE:

Provide advanced administrative support, including composing correspondence, preparing meeting minutes, scheduling meetings, answering phone calls and general emails, and managing spreadsheets and databases.
Coordinate financial activities, including requisitions, purchase orders, travel arrangements, index tracking, and reconciliation.
Coordinate and oversee the procurement and management of office supplies.
Supervise student employees, providing guidance, training, and performance support, as needed.
Edit scholarly and popular publications, speeches, presentations, and other written material, as needed.
Assist with the preparation of grants, proposals, and reports as needed.

35% WEBSITE & RESOURCE DEVELOPMENT:

Manage and maintain the UWLP website, including updating existing content and developing new webpages.
Provide training and guidance to team members on website updates and content management, as needed.
Assist in the development and production of marketing materials and resources that support and promote the mission of the UWLP.
Manage the mass mailing system and coordinate the distribution of monthly newsletters.
Coordinate the final production and publish monthly podcast episodes in collaboration with the podcast editing team.

20% EVENT COORDINATION:

Collaborate with the Director to design and coordinate virtual and face-to-face community events of varying sizes.
Support the strategic planning and development of event goals, content, and programming in partnership with the Director.
Establish and maintain relationships with event sponsors, partners, and vendors as needed.
Develop and manage event registration webpages to support event promotion and participant enrollment.
Manage all event logistics, including venue coordination, catering and meals, audio-visual needs, printed materials, publicity, volunteers, vendors, and broadcast requirements.

10% COMMUNITY OUTREACH:

Support and strengthen collaborations with departments, nonprofits, associations, government entities, and other organizations aligned with the UWLP’s mission and goals.
Along with other UWLP team members, maintain and expand the Project’s contact database.
Recruit, train, and coordinate volunteers as needed.

Qualifications:
Minimum Qualifications:

Graduation from an accredited institution with a bachelor’s degree in a directly related field of study (e.g., social science fields, women’s studies, business, communication, political science) or a combination of education and experience totaling a minimum of four years.

Preferred Qualifications:

Six (6) years of experience related to summary of duties
Office management experience in educational environment
Knowledge of state and federal funding requirements

Knowledge, Skills, and Abilities:

Knowledge of finance, accounting, budgeting, and cost control procedures.
Knowledge of office management principles and procedures.
Knowledge of supplies, equipment, and/or services ordering and inventory control.
Knowledge of mass media best practices and systems.
Office management experience in educational environment
Data analysis skills
Information research skills
Organizing and coordinating skills
Records maintenance skills
Strong interpersonal, communication skills and the ability to work effectively with a wide range of constituencies in a diverse community
Word processing and/or data entry skills
Ability to create, compose, and edit written materials.
Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.
Ability to supervise and train assigned staff including organizing, prioritizing, and scheduling work assignments.
An eye for aesthetics and details.

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