New Visions for Public Schools
Program Associate
🇺🇸 Hybrid - New York, NY
🕑 Full-Time
💰 $44K - $62K
💻 Other
🗓️ May 8th, 2025
Edtech.com's Summary
New Visions for Public Schools is hiring a Program Associate. The role involves providing organizational, administrative, and logistical support to the Curriculum & Instruction Department's leadership and teams. The Program Associate will manage departmental resources and support the planning and execution of various internal and external meetings, workshops, and events. They will also handle budget management and undertake special projects.
Highlights
- Provide administrative support, including scheduling and logistics management.
- Manage departmental and event resources, supplies, and electronic resources.
- Coordinate with internal teams for operational efficiency.
- Develop internal systems for tracking project workflows and goals.
- Ensure accurate event documentation and communication.
- Must have advanced proficiency in Google Workspace and project management tools like Asana and Monday.
- Salary ranges from $44,359 to $62,103 USD.
- B.A. preferred, with 1+ years of administrative experience in a comparable setting.
- Strong organizational, time management, and problem-solving skills required.
- Comprehensive and competitive benefits package available.
Program Associate Full Description
Program Associate
New York, NY
The Curriculum & Instruction (C&I) Department works to ensure outstanding instruction in every classroom. Sustainable implementation of high-quality curriculum is the most important driver of that aim and supports the growth of teachers, administrators, counselors, and librarians at various stages throughout their careers. We aspire to ground our C&I work in a set of shared elements. We start with an understanding of how students learn; we organize around adult learning principles to support teachers and school leaders; we embed opportunities to modify curriculum materials for specific classroom contexts or student needs; and we organize everything around continuous improvement, to get better over time.
Under the guidance and supervision of the Director of Curriculum and Instruction, the Program Associate will provide organizational, administrative and logistical support for the vice president, directors and teams within the C&I department including internal and external meetings, professional learning workshops, and other departmental events. In addition, the Program Associate will be responsible for managing departmental resources (including supplies and electronic resources) and reporting requirements.
Core Duties and Responsibilities
Curriculum and Instruction Department Support
- Maintain the department calendar for meetings, events, and school-based work
- Provide general administrative support to department leaders, including:
- scheduling meetings, appointments and conference calls
- managing logistics for department meetings and events
- maintaining inventory of program supplies and materials
- Liaise with the internal New Visions teams for operational efficiency, particularly to coordinate use of shared spaces and resolve problems that arise
- Support unit budget management, including processing invoices, tracking expenses, and preparing reports
- Maintain partner and event databases
- Undertake special projects as assigned
Event Management and Support
- Provide logistical planning and support for unit meetings, training workshops, and internal/external events
- Manage event logistics, including venue/catering selection, attendee registration, materials preparation and delivery, space setup/breakdown, and on-site support
- Maintain event documentation, including registration, attendance, and CTLE recordkeeping
- Serve as the primary liaison with the New Visions Tech and Admin Teams for event support
- Assist with budget tracking and invoice processing for events
- Communicate event details with internal and external stakeholders
- Maintain event calendars and timelines
Operations System Development
- Develop and implement systems to manage and track departmental goals and project workflows
- Prepare and maintain timelines and action items for major events and initiatives
- Manage workshop attendance databases and provide reporting as required
Education and Experience
- B.A. preferred; or an equivalent combination of education and experience
- 1+ years of experience providing administrative and program support within a comparable setting
- Knowledge of youth development, school systems, or adult learning management preferred
Required Skill Sets and Knowledge Base
- Proven organizational, time management, and project management skills, including the ability to set priorities and hold others accountable
- Strong problem-solving skills, including the ability to seek clarification or escalate requests as needed
- Excellent interpersonal and teaming skills with the ability to collaborate effectively across all levels
- Demonstrated attention to detail in tracking, documenting, and reporting on collaborative work
- Proven ability to be flexible and adaptable in fast-paced environments
- Strong written and verbal communication, including presentation skills
- Flexibility, initiative, and the ability to work independently with minimal supervision
- Ability to maintain confidentiality and handle sensitive information with discretion
- Willingness to travel and work evenings/weekends as necessary
- Advanced proficiency in computer skills, including Google Workspace (Docs, Sheets, Slides), Asana, Monday, and internet research
To Apply:
Please complete an online application and attach a cover letter and resume. Only candidates who closely fit the qualifications will be contacted for an interview.
Disclaimer:
The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. These statements are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.
Our offices are currently operating in a hybrid model, with staff expected to work in person several days per week. Additional details will be shared if selected for an interview.
Salary Information
While the majority of new hires’ starting salaries shall be expected to be placed in the first half of the range(s) to allow space to grow in the job, for those who already have significant relevant experience at that level of the job, placement at the higher end of the range(s) is possible.
While the majority of new hires’ starting salaries shall be expected to be placed in the first half of the range(s) to allow space to grow in the job, for those who already have significant relevant experience at that level of the job, placement at the higher end of the range(s) is possible.
Pay Range
$44,359 - $62,103 USD
Who We Are
For over three decades, New Visions for Public Schools has played a central role in improving the quality of New York City public schools and removing barriers to the success of low-income students and students of color.
New Visions focuses on providing educators with the tools, resources, and support to build and continuously improve strong and responsive systems. These include major investments in student planning tools, free and high-quality curriculum, and innovative career & college preparatory programs.
Equal Employment Opportunity Statement
New Visions believes that our teams are most effective when they include representation from the diverse communities we serve as their perspectives are critical to work we do. Further, we believe that our culture and internal structures should be inclusive and equitable for all employees. At NV, Diversity, equity and inclusion doesn't determine who gets hired - that is based on qualifications. It just helps make sure the door is open wide enough so that people who have traditionally had less access to opportunities get the chance to be considered and, if chosen, feel comfortable and supported once they are part of our team.
New Visions provides a comprehensive and competitive compensation and benefits package in addition to the opportunity to make a significant impact on education reform and in the lives of urban youth.
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