George Washington University
Program Coordinator, Academic Operations
🇺🇸
Alexandria, DC
🕑
Full-Time
💰
$21 - $28
per Hour
💻
Other
🗓️
January 16th, 2026
Edtech.com's Summary
The George Washington University is hiring a Program Coordinator, Academic Operations. This role delivers administrative and operational support to various College of Professional Studies programs, signature events, and the GW Virginia Education Centers, managing event coordination, communication, budget tracking, and office support functions.
Highlights
- Coordinate special events and site visits including logistics such as invitations, registrations, catering, and speaker support.
- Collaborate with recruitment and admissions teams to assist potential applicants and events.
- Manage program spending, process payments, and assist with budget oversight.
- Create marketing and informational materials for students, faculty, and staff.
- Provide front desk administration and excellent customer service, ensuring a welcoming environment.
- Assist with classroom and meeting space scheduling and troubleshooting technology or space issues.
- Train and support part-time and student workers.
- Communicate effectively across a diverse population including students, staff, faculty, deans, and external partners.
- Required qualifications include a high school diploma/GED plus three years of relevant experience or a Bachelor’s degree in a related field.
- Preferred skills include experience in higher education administration, proficiency with Microsoft Word, Excel, Gmail, Google Workspace, and event support.
- Compensation ranges from $21.27 to $27.63 per hour.
Program Coordinator, Academic Operations Full Description
Program Coordinator, Academic Operations
Please see Special Instructions for more details.
Employer will not sponsor for employment Visa status
Posting Details
I. JOB OVERVIEW
Job Description Summary: | To spark new thinking, just add friction. Your unique perspective and experiences can make you successful in your career.
About Us
At the George Washington University’s College of Professional Studies, you’ll collaborate with a diverse group of experts from across disciplines and backgrounds, who will challenge you to rethink assumptions, test your ideas, and look at ways to make the greatest impact. Here, you’ll learn how to use your skills to make an impact that ripples outward through industries and communities, elevating your career trajectory and connecting you to corners of the world you never thought possible.
The College of Professional Studies (CPS) seeks an outstanding individual to serve as the Program Coordinator, Academic Operations, who will provide general administrative and operational support to several CPS programs and signature events, as well as the GW Virginia Education Centers.
The purpose of this position is to provide general administrative support to and on behalf of the academic programs and initiatives. This role will serve as a point of contact for the centers and programs, will answer questions, and will assist staff with a variety of functional and administrative support. Support could include answering routine and complex inquiries, updating websites and listservs, planning and executing events, creating event marketing materials, scheduling rooms, ordering equipment, processing payments, data entry, preparing reports, and similar duties. Often these roles are tasked with outreach to other GW stakeholders in order to assist in maintaining standard operational efficiencies. Typical duties often are administrative in nature, including tasks that are routine and under the general supervision of more senior personnel within the department or program.
Specific Responsibilities:
Program Coordination:
Special event and site visit coordination and execution: location reservation, invitation, registration, catering, speaker and guest support, run of show, etc. Collaborates with recruitment and admission teams to support potential applicants/events. Assists with tracking program spending, payment processing, and budget oversight. Creates materials for students/faculty/staff, such as local guides and informational material, event flyers, social media posts, etc. Post-event evaluation and assessment. Communicates effectively with a diverse population at all levels, from students to deans. Collaborates with University offices and external partners.
Administrative SupportProvides front desk administration assistance and customer service. Creates and maintains a welcoming environment for all Alexandria Education Center visitors. Builds relationships within the immediate team, across University offices, and with external vendors. Assists with classroom and meeting space requests and coordination. Troubleshoots classroom issues or needs, such as technology issues, space concerns, etc. Trains and assists part-time and student workers.
Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position. This position is on-site in Alexandria, VA with occasional assignments in Washington, DC.
Minimum Qualifications: | Qualified candidates will hold a high school diploma/GED plus 3 years of relevant professional experience, or, a Bachelor’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: |
Preferred Qualifications: | To thrive in this role, the ideal candidate will bring a blend of the following strengths and experiences:
A bachelor’s degree and 1+ years of experience in higher education administration and/or logistical event support is preferred. Excellent written and oral communication skills. Customer service-oriented person who enjoys collaborating in a diverse work environment with staff, faculty and students. Excellent attention to detail. Good computer skills. Experience with Microsoft Word, Excel, Gmail, Google Workspace, and Google calendars preferred. Comfortable learning new software and apps for general business operations. Able to maintain a positive and constructive demeanor, treating staff, students, faculty, and visitors with professionalism, courtesy, and respect.
Hiring Range | $21.27 - $27.63
GW Staff Approach to Pay | How is pay for new employees determined at GW?
About Us
At the George Washington University’s College of Professional Studies, you’ll collaborate with a diverse group of experts from across disciplines and backgrounds, who will challenge you to rethink assumptions, test your ideas, and look at ways to make the greatest impact. Here, you’ll learn how to use your skills to make an impact that ripples outward through industries and communities, elevating your career trajectory and connecting you to corners of the world you never thought possible.
The College of Professional Studies (CPS) seeks an outstanding individual to serve as the Program Coordinator, Academic Operations, who will provide general administrative and operational support to several CPS programs and signature events, as well as the GW Virginia Education Centers.
The purpose of this position is to provide general administrative support to and on behalf of the academic programs and initiatives. This role will serve as a point of contact for the centers and programs, will answer questions, and will assist staff with a variety of functional and administrative support. Support could include answering routine and complex inquiries, updating websites and listservs, planning and executing events, creating event marketing materials, scheduling rooms, ordering equipment, processing payments, data entry, preparing reports, and similar duties. Often these roles are tasked with outreach to other GW stakeholders in order to assist in maintaining standard operational efficiencies. Typical duties often are administrative in nature, including tasks that are routine and under the general supervision of more senior personnel within the department or program.
Specific Responsibilities:
Program Coordination:
Special event and site visit coordination and execution: location reservation, invitation, registration, catering, speaker and guest support, run of show, etc. Collaborates with recruitment and admission teams to support potential applicants/events. Assists with tracking program spending, payment processing, and budget oversight. Creates materials for students/faculty/staff, such as local guides and informational material, event flyers, social media posts, etc. Post-event evaluation and assessment. Communicates effectively with a diverse population at all levels, from students to deans. Collaborates with University offices and external partners.
Administrative SupportProvides front desk administration assistance and customer service. Creates and maintains a welcoming environment for all Alexandria Education Center visitors. Builds relationships within the immediate team, across University offices, and with external vendors. Assists with classroom and meeting space requests and coordination. Troubleshoots classroom issues or needs, such as technology issues, space concerns, etc. Trains and assists part-time and student workers.
Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position. This position is on-site in Alexandria, VA with occasional assignments in Washington, DC.
Minimum Qualifications: | Qualified candidates will hold a high school diploma/GED plus 3 years of relevant professional experience, or, a Bachelor’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: |
Preferred Qualifications: | To thrive in this role, the ideal candidate will bring a blend of the following strengths and experiences:
A bachelor’s degree and 1+ years of experience in higher education administration and/or logistical event support is preferred. Excellent written and oral communication skills. Customer service-oriented person who enjoys collaborating in a diverse work environment with staff, faculty and students. Excellent attention to detail. Good computer skills. Experience with Microsoft Word, Excel, Gmail, Google Workspace, and Google calendars preferred. Comfortable learning new software and apps for general business operations. Able to maintain a positive and constructive demeanor, treating staff, students, faculty, and visitors with professionalism, courtesy, and respect.
Hiring Range | $21.27 - $27.63
GW Staff Approach to Pay | How is pay for new employees determined at GW?
Healthcare Benefits
GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.
GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.
II. JOB DETAILS
Campus Location: | Alexandria, Virginia
College/School/Department: | College of Professional Studies (CPS)
Family | Academic Affairs
Sub-Family | Program Administration
Stream | Service and Support
Level | Level 3
Full-Time/Part-Time: | Full-Time
Hours Per Week: | 40
Work Schedule: | Monday - Friday 8:30AM - 5:00PM
Will this job require the employee to work on site? | Yes
Employee Onsite Status | On-campus (in person)
Telework: | No
Required Background Check: | Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants: | Employer will not sponsor for employment Visa status
Internal Applicants Only? | No
Posting Number: | S014005
Job Open Date: | 01/15/2026
Job Close Date: |
If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until: |
Background Screening | Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement: | The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
College/School/Department: | College of Professional Studies (CPS)
Family | Academic Affairs
Sub-Family | Program Administration
Stream | Service and Support
Level | Level 3
Full-Time/Part-Time: | Full-Time
Hours Per Week: | 40
Work Schedule: | Monday - Friday 8:30AM - 5:00PM
Will this job require the employee to work on site? | Yes
Employee Onsite Status | On-campus (in person)
Telework: | No
Required Background Check: | Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants: | Employer will not sponsor for employment Visa status
Internal Applicants Only? | No
Posting Number: | S014005
Job Open Date: | 01/15/2026
Job Close Date: |
If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until: |
Background Screening | Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement: | The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Are you currently employed with The George Washington University?
- No
- Yes
- * For current GW employees, have you completed your Introductory Employment Period (IEP)? (As a reminder, employees in their IEP are not eligible to apply for other internal university staff and research positions until the IEP is complete.)
- Yes, IEP complete
- No, still in IEP
- N/a - not a current GW employee
- * What is your expected salary range?
(Open Ended Question)
Documents needed to Apply
Required Documents
- Resume
- Cover Letter
Optional Documents
Human Resource
Management & Development
Management & Development
2013 H Street, NW,3rd Floor
Washington, DC 20006
Phone: 202-994-8500
Fax: 202-994-9680
Email: askhrmd@gwu.edu
Recognition_Toolkit
Talent@GWLogin
Washington, DC 20006
Phone: 202-994-8500
Fax: 202-994-9680
Email: askhrmd@gwu.edu
Recognition_Toolkit
Talent@GWLogin
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