Edtech.com's Summary

Florida International University is hiring a Program Coordinator - Herbert Wertheim College of Medicine. The coordinator supports scheduling, event planning, and communications for the college's pathway programs, including STEM Saturdays, Doctors of Tomorrow, and the Dotson Premedical Program. Site visits, participant tracking, and community-faculty credentialing round out the day-to-day work.

Highlights

Coordinate scheduling, event planning, and file organization for academic community pathway programs.
Conduct monthly site visits for STEM Saturdays to monitor engagement and site readiness.
Update program flyers, the department website, and the Dotson Program Canvas page.
Track participant updates and oversee weekly accuracy of student activity records.
Serve as liaison between program participants and community partners, vendors, and government agencies.
Handle credentialing of community faculty involved in the programs.
Support the Program Manager at events, including the annual summer pathway program.
Bachelor's degree and 1 year of experience, or 5 years of related office experience.
Base salary $40,000-$42,000.

Program Coordinator - Herbert Wertheim College of Medicine Full Description

Job Opening ID

538095

Location

Modesto A. Maidique Campus

Full/Part Time

Full-Time

Review Date

09/03/2026

Regular/Temporary

Regular

Job Summary

The Herbert Wertheim College of Medicine is currently seeking a Program Coordinator to join our team of professionals.

Duties:

Assists the Program Manager in coordinating administrative support (coordination of scheduling, communication, organization, event planning, file organization, etc) for new and ongoing programs within the Office of Academic Community Programs and Partnerships, including but not limited to STEM Saturdays, Doctors of Tomorrow, Junior Doctors of Tomorrow, and the Albert E. Dotson Sr. Premedical Program. Provides updates from participants for pathway programs for tracking purposes.
Conducts monthly site visits for STEM Saturdays to monitor program activities, participant and volunteer engagement, and overall site readiness.
Reviews and updates flyers and related promotional materials. Assists with updating the Academic Community Programs and Partnerships website, as well as the Dotson Program Canvas page and biannual newsletter.
Works with and/or resides with minors and/or vulnerable persons within their role.
Performs administrative duties supporting instruction/training, such as the development and editing of materials for events and projects related to Academic Community Programs and Partners.
Serves as a liaison between program participants and outside parties such as community partners, vendors, government agencies, and administrators.
Responsible for the credentialing of the community faculty involved in the programs for Academic Community Programs and Partners in conjunction with the leadership team.
Oversees student activities for accuracy and completeness on a weekly basis and provides updates to their high school administration as needed.
Provides support to the Program Manager at events and supports the annual summer pathway program event activities.
Ensures compliance with FIU policies, procedures, and practices with federal, state, and local regulatory standards.
Performs other related duties as assigned or as directed. The omission of specific duties do not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications

Bachelor's degree and 1 year of experience; OR 5 years of office or related experience; OR an equivalent combination of relevant education and/or experience.

Desired Qualifications

Previous experience in an academic or community-based organization.
Strong writing and editing skills desired.

Job Category

Administrative

Advertised Salary

$40,000-$42,000

Pre-Employment Requirements

Fingerprinting Check

Expanded Background Check

How To Apply

Prospective Employee: If you have not created a registered account, you will be asked to create a username and password for use of the system. To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume. This posting will close at 12:00 am of the close date.

Current Employee: As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing. This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/. To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email [email protected].

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or [email protected]. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.

Original Job Description