Utah State University
Program Coordinator II
🇺🇸 Logan, UT
🕑 Full-Time
💰 TBD
💻 Project Management
🗓️ July 4th, 2025
Edtech.com's Summary
Utah State University is hiring a Program Coordinator II to manage and execute university-hosted events ranging from simple meetings to multi-day conferences. The coordinator collaborates with campus departments, community partners, and vendors to ensure successful event planning, on-site support, financial oversight, and client satisfaction.
Highlights
- Manage all phases of event coordination including planning, execution, and follow-up.
- Serve as the main client contact and consult to assess event goals and logistics.
- Coordinate with vendors and service partners; provide on-site event support.
- Supervise part-time staff and mentor colleagues and student employees.
- Develop and manage event budgets, approve invoices, and ensure compliance with university procedures.
- Use event management software such as Cvent, EMS, and Coursedog (preferred).
- Require a bachelor's degree with 2 years related experience or 6 years experience in event coordination.
- Strong skills in Microsoft Office, budgeting, record keeping, and customer service needed.
- Position requires availability for non-traditional hours including evenings, weekends, holidays, and some travel.
- Compensation is commensurate with experience and includes excellent benefits.
Program Coordinator II Full Description
Overview:
The Office of Events is a growing department at Utah State University whose mission is to ensure that university-hosted events, conferences, and programs exceed expectations. We are seeking experienced and dynamic Event Coordinators (Program Coordinator II) to manage events ranging from simple meeting requests to multi-day conferences. It is common for events to be hosted outside of a typical working day schedule (8 AM-5 PM). Applicants should be prepared to work non-traditional hours when applying for this job, including some weekends and holidays.
This role involves overseeing all phases of event management, from initial planning to execution and follow-up while working with a variety of clientele. The Event Coordinator will work closely with USU departments, campus and community partners, and various vendors to deliver impactful and well-executed events. The position requires strong organizational skills, client service experience, and the ability to manage multiple projects with attention to detail.
The Office of Events is seeking to hire two full-time Event Coordinators, each with a specialized focus in one of the following areas:
- Youth Programs and Conferencing
- On-Campus Department Events
While each coordinator will begin with a primary emphasis in one of these areas, all Event Coordinators are expected to train and certify across the full range of services the Office of Events provides. Our goal is to develop well-rounded professionals who are equipped to manage diverse events and deliver exceptional experiences for a wide variety of clients. Responsibilities:
Event & Conference Coordination:
- Serve as the main point of contact for assigned events.
- Consult with clients to assess event goals, requirements, and outcomes.
- Coordinate logistics with service partners and vendors.
- Provide on-site event support and ensure successful execution.
- Compile and store data for post-event review and historical recordkeeping.
- Build and maintain strong relationships with campus and community partners.
- Create budgets estimates for clients and reconcile financials
Team Support & Collaboration:
- Supervise and delegate tasks to assigned part-time staff.
- Serve as the lead coordinator on assigned events and as a mentor to student employees as well as coordinators that are cross training.
Financial & Administrative Oversight:
- Develop and manage detailed event budgets.
- Review invoices, approve vendor payments, and complete final financial settlements.
- Maintain accurate financial and administrative records for each event.
- Ensure compliance with USU procedures for contracts, procurement, and billing.
Qualifications:
Minimum Qualifications:
Minimum Qualifications:
- Bachelor’s degree plus two (2) years of related experience; OR six (6) years of directly related experience; OR an equivalent combination of education and experience.
- Availability to work some evenings and weekends as required.
- Ability to travel for off-campus events and conferences.
Preferred Qualifications:
- Degree in hospitality, communications, or event/conference management.
- Experience with university event coordination or familiarity with USU systems.
- Training on event management software such as Cvent, EMS, and Coursedog.
Knowledge, Skills, and Abilities:
- Strong customer service orientation and interpersonal communication skills.· Ability to manage multiple projects with high attention to detail and accuracy.
- Competency in Microsoft Office and other relevant platforms.
- Familiarity with budgeting, record keeping, and billing processes.
- Ability to work independently, exercise discretion, and make administrative decisions.
- Skilled in professional written and verbal communication in a fast-paced environment.
- Ability to work effectively within a team, and effectively resolve conflict as necessary.
- The ability to stand for long periods of time and the occasional lifting of heavy equipment.
Required Documents:
Along with the online application, please attach:
1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
2. Cover letter to be typed/pasted at the end of your application (iForm)
**Document size may not exceed 10 MB.**
Advertised Salary: Commensurate based on salary plus excellent benefits ADA:
This position operates in a professional office environment as well as on-site at various event venues, both on and off campus. The role requires frequent movement throughout indoor and outdoor event spaces, which may include standing for extended periods, walking long distances, and navigating uneven surfaces. Some lifting and transporting of event-related materials may be required. Work hours vary depending on event schedules and can include early mornings, evenings, weekends, and occasional holidays. Occasional travel is required for off-site events.
Mental demands of the position include managing multiple projects and deadlines simultaneously, maintaining attention to detail in a fast-paced environment, and adapting to last-minute changes or unexpected challenges. The position requires a high level of interpersonal communication, problem-solving, and customer service skills, as well as the ability to work both independently and as part of a collaborative team.
University Highlights:
Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.
USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties.
Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU's commitment to perseverance and achievement.
Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU.
The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu.
*updated 02/2025
Notice of Non-discrimination:
In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.
Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.
Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.
In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.
The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:
Matthew PinnerExecutive Director Civil Rights & Title IX Officematthew.pinner@usu.edu435-797-1266 | Old Main Rm. 401D1400 Old Main Hill, Logan, UT 84322 | Cody CarmichaelTitle IX Coordinator cody.carmichael@usu.edu435-797-1266 | Old Main Rm. 402D1400 Old Main Hill, Logan, UT 84322
For further information regarding non-discrimination, please visit crtix.usu.edu or contact:
U.S. Department of Education
Denver Regional Office
303-844-5695| OCR.Denver@ed.gov
U.S. Department of Education
Office of Assistant Secretary for Civil Rights
800-421-3481 | OCR@ed.gov
*updated 06/2025
Along with the online application, please attach:
1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
2. Cover letter to be typed/pasted at the end of your application (iForm)
**Document size may not exceed 10 MB.**
Advertised Salary: Commensurate based on salary plus excellent benefits ADA:
This position operates in a professional office environment as well as on-site at various event venues, both on and off campus. The role requires frequent movement throughout indoor and outdoor event spaces, which may include standing for extended periods, walking long distances, and navigating uneven surfaces. Some lifting and transporting of event-related materials may be required. Work hours vary depending on event schedules and can include early mornings, evenings, weekends, and occasional holidays. Occasional travel is required for off-site events.
Mental demands of the position include managing multiple projects and deadlines simultaneously, maintaining attention to detail in a fast-paced environment, and adapting to last-minute changes or unexpected challenges. The position requires a high level of interpersonal communication, problem-solving, and customer service skills, as well as the ability to work both independently and as part of a collaborative team.
University Highlights:
Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.
USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties.
Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU's commitment to perseverance and achievement.
Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU.
The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu.
*updated 02/2025
Notice of Non-discrimination:
In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.
Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.
Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.
In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.
The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:
Matthew PinnerExecutive Director Civil Rights & Title IX Officematthew.pinner@usu.edu435-797-1266 | Old Main Rm. 401D1400 Old Main Hill, Logan, UT 84322 | Cody CarmichaelTitle IX Coordinator cody.carmichael@usu.edu435-797-1266 | Old Main Rm. 402D1400 Old Main Hill, Logan, UT 84322
For further information regarding non-discrimination, please visit crtix.usu.edu or contact:
U.S. Department of Education
Denver Regional Office
303-844-5695| OCR.Denver@ed.gov
U.S. Department of Education
Office of Assistant Secretary for Civil Rights
800-421-3481 | OCR@ed.gov
*updated 06/2025
Similar Jobs
IR-4 Project Executive Director
North Carolina State University
🇺🇸 Raleigh, NC
Project Manager
University of Houston
🇺🇸 Houston, TX
Program Manager 2 - Finance and Operations (Graduate School)
University of Houston
🇺🇸 Houston, TX
Project Manager
Drexel University
🇺🇸 Philadelphia, PA
Research Project Manager
University of Kentucky
🇺🇸 Lexington, KY
