Drexel University
Program Manager, Academic Records
Edtech.com's Summary
- Coordinate and process all student record updates such as curriculum changes, status changes, withdrawals, and leaves of absence.
- Develop business processes to minimize errors and redundancies in academic record handling.
- Oversee production and maintenance of student transcripts and academic records.
- Maintain electronic filing systems and manage University Registrar operational email accounts.
- Ensure data integrity and compliance with FERPA guidelines.
- Provide backup support to Assistant Registrar and collaborate with senior registrar staff.
- Use report-generation tools including Office 365 and preferably Banner student system.
- Minimum qualifications include a high school diploma or GED and at least one year of experience in a registrar or student services office.
- Compensation ranges from $52,360 to $78,530 annually, varying by experience and qualifications.
- Position requires strong organizational, analytical, customer service, and problem-solving skills.
Program Manager, Academic Records Full Description
Job Summary
Reporting to the Associate Registrar for Academic Records, the Program Manager for Academic Records is the designated point of contact for questions and processing of all academic records for the Office of the University Registrar including but not limited to transcripts, enrollment/degree verifications, licensure forms, and student record updates.
This is a Hybrid position working in-person several times a week.
Essential Functions
- Coordinates and processes all student record updates (e.g., change of curriculum and status, withdrawal, leave of absence and all other updates to the academic record).
- Help develop business processes and solutions with respect to academic records to eliminate error and redundancies with all processes.
- Oversees production and maintenance of student transcripts and student academic records.
- Maintains the electronic filing functions of the Office of the University Registrar.
- Manages the University Registrar operational email accounts.
- Ensures data integrity in systems and scrutinizes business practices for academic records.
- Provides total support for adherence to policies and procedures laid forth by FERPA.
- Provides backup for Assistant Registrar for Academic Records and collaborates with the Sr. Associate Registrar and Associate Registrars.
- Works closely with Drexel Central to answer questions related to grading, transcripts, and academic records.
- Assists with training in all areas of academic records.
- Provides customer service to all administrative areas related to academic records.
- Follows the operations calendar for the Office of the University Registrar.
- Performs other duties as assigned.
Required Qualifications
- Minimum of HS Diploma or GED.
- Minimum of 1 of year of experience working in a Registrar or Student Services Office.
- Excellent organization and planning skills.
- Experience using report-generation tools, such as Office 365.
- Strong analytical and problem-solving skills.
- Strong customer service skills.
- Ability to work independently and collaboratively under minimal supervision.
Preferred Qualifications
- Associate's degree.
- Experience working in a customer service or front-facing role.
- Strong interpersonal skills.
- Experience producing operational documentation.
- Experience using Banner student system, operating in an academic role.
- Familiarity with FERPA guidelines.
Location
- Hybrid/Flexible Work Arrangement
Additional Information
This position is classified as Exempt, grade J. Compensation for this grade ranges from $52,360 - $78,530 per year. Please note that the offered rate for this position will vary based on the successful candidateâs qualifications and experience, department budget, and an internal equity review.
Applicants are encouraged to explore the Professional Staff salary structure and Compensation Guidelines & Policies for more details on Drexelâs compensation framework. For information about benefits, please review Drexelâs Benefits Brochure.
Special Instructions to the Applicant
Please make sure you upload your CV/resume and cover letter when submitting your application.
A review of applicants will begin once a suitable candidate pool is identified.
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