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The University of Texas at San Antonio
Program Manager - College of AI, Cyber and Computing (CAICC), Graduate Studies
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Edtech.com's Summary
The University of Texas at San Antonio is hiring a Program Manager - College of AI, Cyber and Computing (CAICC), Graduate Studies. The role runs the daily operations and logistics of the college's graduate programs, working with the Dean's Office, departments, and other university offices to keep processes on schedule and in line with university policy. The manager also advises current and prospective graduate students on degree requirements, admissions, and academic policies, and helps plan recruitment events and information sessions.
Highlights
- Advise current and prospective graduate students on degree requirements, course selection, academic policies, admission requirements, and application procedures.
- Guide students through milestones such as course planning and graduation applications, and help them understand academic standing, probation, and appeals processes.
- Monitor student progress each semester, reach out to students at risk of academic difficulty or non-enrollment, and support retention through proactive communication.
- Review and approve course substitutions, petitions, and other requests, and process student degree audits each semester to verify eligibility for graduation.
- Take part in recruitment events, information sessions, and yield activities, and coordinate the review and submission of admission decisions with program faculty.
- Provide administrative and operational support for an assigned portfolio of academic programs and student services, managing workflows and the production of program materials.
- Represent the college at programs, membership associations, and conferences, and collaborate with other university departments and external agencies.
- Bachelor's degree in a related field and one year of related experience such as academic advising or undergraduate or graduate program work; two years of program management experience is preferred and a master's degree can substitute.
- Primarily on-campus position that becomes eligible for hybrid work after six months.
- Full-time regular position with a salary of $53,196 to $55,000 annualized.
Program Manager - College of AI, Cyber and Computing (CAICC), Graduate Studies Full Description
Position Information
Salary Range: $53,196 - $55,000 annualized, commensurate with education, experience, and qualifications.
Job Type: Full Time
Posting Close Date: Applications will be accepted through 11:59 PM CDT on 12/08/2026. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.
Required Application Materials: Resume is required; Cover Letter is preferred.
Job Summary
The Program Manager for Graduate Studies oversees matters related to graduate programs, policies, and events in coordination with the College of AI, Cyber and Computing Dean’s Office, departments and other units and offices within the university. The Program Manager ensures all processes (e.g., daily operations and logistics of graduate programs) run efficiently, aligns with university policies, and meet timelines for deliverables and reporting. In addition, the Program Manager is also responsible for scheduling, planning, coordinating, and administering graduate programs and operations, as well as graduate studies-related activities (e.g., info sessions and recruitment events).
Core Responsibilities
- Provides academic advising to current and prospective graduate students regarding degree requirements, course selection, and academic policies.
- Guides students through program milestones such as course planning and graduation applications.
- Assists students with understanding academic standing, probation, and appeals processes.
- Connects students with appropriate campus resources for academic, professional, and personal support.
- Monitors student progress each semester to ensure timely degree completion.
- Identifies and reaches out to students at risk of academic difficulty or non-enrollment.
- Supports retention initiatives through proactive communication and individualized support.
- Reviews and approves course substitutions, petitions, and other requests, as needed.
- Reviews and processes student degree audits each semester to verify eligibility for graduation.
- Advises prospective students on program options, admission requirements, and application procedures.
- Participates in recruitment events, information sessions, and yield activities.
- Coordinates review and submit admission decisions in coordination with program faculty.
- Provides administrative and operational support for an assigned portfolio of academic programs, initiatives, and student services. Coordinates program activities, manage workflows, and support the effective delivery of services in alignment with departmental, college, and university priorities.
- Develops and manages the production of program materials ensuring quality and timelines are maintained.
- Acts as a representative of the College during all programs, membership associations, and conferences.
- Collaborates with other university departments, special groups, and external agencies to coordinate resources and carry out assigned duties.
- Performs other duties as assigned.
Required Qualifications
- Bachelor's Degree in a related field
- One (1) year of related work experience (e.g. academic advising, undergraduate/graduate programs).
- This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.
Preferred Qualifications
- Two (2) years of experience in program management, which can be substituted by a Master's degree or relevant work experience.
Knowledge, Skills, and Abilities
- Verbal and Written Communication
- Collaboration
- Microsoft Office Suite
- Program Management
- Time Management
- Multi-Tasking
- Organizational Skills
Working Conditions
Office environment. Ability to travel to and from meetings, training sessions, or other business-related events. Workdays, areas, and work hours may vary depending on the department's needs.
Physical Demands
Sedentary work: sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally. Exerts up to 10 lbs. of force occasionally.
This position will work primarily on campus. Eligible for hybrid work modality after 6 months in position. Travel and parking expenses are the employee’s responsibility.
This position is contingent upon a successful background check. Verification of a valid driver’s license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
Equal Employment Opportunity
As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination.
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