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University of Texas at Arlington logo

University of Texas at Arlington

Program Manager for Study Abroad

🇺🇸 Arlington, TX 🕑 Full-Time 💰 $55K - $60K 💻 Project Management 🗓️ March 25th, 2026

Edtech.com's Summary

The University of Texas at Arlington is hiring a Program Manager for Study Abroad. This role manages the development, administration, and delivery of faculty-led study abroad programs, acting as the primary liaison among faculty, campus partners, and international vendors. The manager also oversees the UTA Passport Office and supports student advising, program logistics, and compliance throughout the program lifecycle.

Highlights

  • Advise faculty on study abroad program development, management, and policies.

  • Coordinate program proposals, approvals, and serve as primary faculty contact.

  • Manage program setup in ViaTRM and handle contracts with international partners.

  • Develop and manage budgets, post fees, and coordinate vendor payments per university procedures.

  • Support marketing initiatives and advise students on program applications and enrollment.

  • Supervise UTA Passport Office operations, ensuring compliance with U.S. Department of State regulations.

  • Minimum qualifications include a Bachelor's degree, two years of experience in international education or related higher education roles, and experience managing faculty-led study abroad programs.

  • Preferred qualifications include a Master’s degree and proficiency with study abroad software like Terra Dotta/ViaTRM, and desktop publishing tools such as Photoshop or Publisher.

  • Must demonstrate strong problem-solving, multitasking, interpersonal, and communication skills, and proficiency with MS Office suite.

  • Annual salary ranges from $55,000 to $60,000, commensurate with experience and qualifications.

Program Manager for Study Abroad Full Description

Program Manager for Study Abroad Bookmark this Posting Print Preview | Apply for this Job

Please see Special Instructions for more details.
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
Posting Details
Position Information
Posting Number S06623P
Position Title Program Manager for Study Abroad
Department International Education
Location Arlington
Position Status Full-time
Work Schedule
Monday- Friday; 8:00am-5:00pm
Salary Salary is commensurate based on qualifications and relevant experience.
Pay Basis Monthly
Job Summary
The Program Manager for Study Abroad supports the development, administration, and delivery of faculty-led study abroad programs. This role serves as a primary liaison among faculty, campus partners, and international vendors to ensure programs align with institutional policies, best practices, and academic standards, while supporting faculty, students, risk management, and program logistics throughout the program life cycle. This position will also oversee the UTA Passport Office.

The annual salary for this position ranges from $55,000 – $60,000. The final offer will be based on the candidate’s experience, qualifications, and overall fit for the role.
Essential Duties and Responsibilities
  • Advise faculty on the development and management of faculty-led study abroad programs, including timelines, policies, best practices, program design, budgets, and enrollment goals. 
  • Coordinate proposal submission, review, and approval with academic units and campus partners. 
  • Serve as the primary point of contact for faculty throughout planning and program delivery.
  • Manage program setup and maintenance in the study abroad management system (ViaTRM). 
  • Review and process contracts, MOUs, and agreements with international partners and providers. 
  • Develop and manage program budgets, post program fees to student accounts, and coordinate vendor payments in compliance with university procedures.
  • Support marketing efforts for faculty-led programs. 
  • Advise students on program options, application requirements, and enrollment processes. 
  • Coordinate application review, 
  • participant selection, enrollment confirmation, and pre-departure orientation materials.
  • Serve as the primary supervisor for the UTA Passport Office, overseeing daily operations, staff supervision and training, and ensuring compliance with U.S. Department of State regulations while maintaining secure, efficient service delivery.
  • Remain current in international education by participating in professional organizations, conferences, scholarship committees, and research on study abroad best practices, etc.
  • Performs other duties assigned.
Minimum Qualifications
  • Bachelor’s degree. 
  • Two (2) years of working experience in international education and/or overseas living, working, or study experience, or related experience in higher education. 
  • Experience developing and/or managing faculty-led study abroad programs. 
Preferred Qualifications
  • Master’s degree. 
  • Experience with study abroad-related software, such as Terra Dotta, via TRM, etc. 
  • Experience with Photoshop, Publisher, or other desktop publishing software.
Knowledge, Skills and Abilities
  • Effective problem-solving skills and good decision quality. 
  • Ability to manage multiple priorities and effectively prioritize. 
  • Strong interpersonal and communication skills. 
  • Customer focus which includes students, faculty, staff and external partners.
  • Familiar with MS Office, including Word, Excel, and PowerPoint.
  • Self-directed with exceptional organizational and communication skills. 
Other Requirements
Workplace and Eligibility Conditions
Benefits Eligible Yes
Benefits at UTA
We are proud to offer a comprehensive benefits package to all our employees at the University.
https://www.uta.edu/hr/employee-benefits

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php
CBC Requirement
It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA-48. By assuming this position, and if you have access to critical infrastructure, you authorize the University to conduct routine background checks.
EEO Statement
It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.
University Information
The University of Texas at Arlington (UTA) is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times’ “Best for Vets: Colleges” and is the top university in North Texas for its graduates’ salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 – including leaders at many of the 24 Fortune 500 companies headquartered in North Texas – UTA contributes an estimated $29 billion annually to the Texas economy.

UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028. This initiative aligns with the university’s strategic growth and commitment to serving the broader community. Furthermore, UTA has launched the RISE 100 initiative, aiming to recruit 100 new tenure-system faculty to strengthen its research enterprise and leadership in key academic areas. Learn more at https://www.uta.edu/administration/president/strategic-plan/rise100.

This is an exciting time to join UTA and contribute to its bold vision for the future.
ADA Accommodations
The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu.
Posting Detail Information
Number of Vacancies 1
Open Until Filled
Minimum Number of References Required 3
Maximum Number of References Accepted 3
Special Instructions to Applicants
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
Requirement Questions

Required fields are indicated with an asterisk (*).

  1. * What is the highest level of education attained?
    • GED
    • High School Diploma
    • Associate's Degree
    • Bachelor's Degree
    • Master's Degree
    • PhD or equivalent
  2. * How much experience working in a study abroad office do you have?
    • None/Less than 1 year
    • 1 to 2 years
    • 3 to 4 years
    • 5 or more years
  3. * How much experience living, working, or studying abroad do you have?
    • None/Less than 1 year
    • 1 to 2 years
    • 3 to 4 years
    • 5 or more years
  4. * Do you have prior experience developing and/or managing faculty-led study abroad programs?
    • Yes
    • No
  5. * Please indicate whether you have completed any UTA Leadership Development programs.
    • Aspiring Leaders Program
    • MavsSupervisor Success Program
    • MavsManager Foundations Program
    • Leading People Credential (completion grants supervisory experience credit for internal entry-level supervisory roles)
    • None of the above
Documents Needed To Apply
Required Documents
  1. Resume or CV
  2. Cover/Interest Letter

Optional Documents

OFFICE OF TALENT, CULTURE AND ENGAGEMENT
J.D. Wetsel Service Center
1225 W. Mitchell Road
Arlington, TX 76019

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