Edtech.com's Summary

The University of Texas at San Antonio is hiring a Program Manager - Study Abroad to run the day-to-day operations and logistics of the university's study abroad programs. The manager recruits faculty to lead international trips, builds student interest through outreach, and guides applicants through each stage of going abroad. Beyond program logistics, the role handles exchange-student applications, safety planning for travelers, and supervision of program staff and student workers.

Highlights

Plan and carry out study abroad goals with unit leadership, guiding students through every step of the study abroad process.
Run outreach initiatives and recruit UTSA faculty and staff to lead international programs, then support them throughout the program life cycle.
Present to students and promote global education through events and social media, including logistics for the twice-yearly study abroad fair and tabling events.
Facilitate the application process for incoming and outgoing international exchange students and track each application's progress.
Verify transfer credit by working with academic advisors and faculty on the credit verification process.
Partner with the Director for Study Abroad on health and safety for travelers, supporting risk mitigation and crisis management on UTSA-led programs.
Assist with scholarship management and program budget sheets, and produce monthly reports and routine audits to confirm compliance standards are met.
Supervise a program coordinator or program specialist as needed, and train graduate and undergraduate student associates.
Use Banner and the Terra Dotta study abroad platform, and bring advanced MS Office skills for reports and data management.
Requires a bachelor's degree in a related field plus one year of related experience, with a master's degree preferred; the posted salary range is $53,000 to $57,000 per year.

Program Manager - Study Abroad Full Description

Position Information

Salary Range: $53,000 - $57,000 annualized, commensurate with education, experience, and qualifications.

Job Type: Full Time

Posting Close Date: Applications will be accepted through 11:59 PM CDT on 11/02/2026. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.

Required Application Materials: Resume is required. Cover Letter is required.

Job Summary

The Program Manager, Study Abroad, is a highly experienced professional responsible for managing the daily operations and logistics of the study abroad programs at the University of Texas at San Antonio. This role will serve a varied UTSA student population in service of UTSA Study Abroad’s central function of enhancing and promoting international opportunities for students, faculty and staff. The Study Abroad Program Manager will employ best practices to enhance and promote international opportunities for students, faculty, and staff. The duties of this role align with UTSA’s vision of providing access to educational excellence and preparing citizen leaders for the global environment.

Core Responsibilities

Works closely with the unit's leadership in order to refine, plan and execute the desired study goals and guide students through the study abroad process.
Initiates and executes study abroad outreach initiatives and recruits faculty and staff to lead international programs.
Engages with students in presentations, events, social media and more in order to create interest in global education opportunities.
Supports all UTSA faculty and staff leading international programs and leads with the study abroad life cycle activities.
Assists with management of scholarships and budget sheets.
Works closely with Director for Study Abroad on tasks related to the health and safety of students, staff and faculty participating in international programs. Supports risk mitigation efforts and crisis management on UTSA-led programs. Assists unit leadership with emergencies, and other relevant issues as they arise.
Acts as main facilitator of international exchange program application process for incoming and outgoing exchange students.
Tracks student application progress and works closely with advisors and faculty on the credit verification process.
Generates monthly reports and perform routine audits to ensure all compliance standards are met.
Assists with event planning logistics for biannual study abroad fair, tabling, and other related events.
Advises and trains both internal and external global education stakeholders.
Supervises program coordinator and/or program specialist, as needed.
Supervises and trains graduate and undergraduate student associates.
Performs other duties as assigned.

Required Qualifications

Bachelor's Degree in a related field.
One (1) year of related work experience.
This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

Preferred Qualifications

Master's Degree in a related field.

Knowledge, Skills, and Abilities

Strong public speaking skills and interpersonal skills.
Knowledge of data management operations and ability to generate high quality reports.
Demonstrated independent decision-making and problem-solving ability.
Excellent verbal and written communication skills.
Understanding of administrative procedures such as record keeping and digitally filing documents.
Outstanding organizational and time management skills.
Advanced MS Office experience (Word, Excel, PowerPoint, Outlook).
Knowledge of Banner.
Knowledge of Terra Dotta.

Working Conditions

Office Environment. May require domestic and international travel. Ability to travel to and from meetings, training sessions or other business-related events. After hours and weekend work is required on an occasional basis.

Physical Demands

Sedentary work; sitting most of the time. Walking and standing - occasionally. Lifting and exerts up to 10 lbs. of force – occasionally.

This position will work both on campus and remotely in Texas. Travel and parking expenses are the employee’s responsibility.

This position is contingent upon a successful background check. Verification of a valid driver’s license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination.

Let me find your next job.

Thanks - you're signed up.

Program Manager - Study Abroad

Edtech.com's Summary

Program Manager - Study Abroad Full Description

Director of Academic Operations and Student Support, School of Data Science

International Program Administrator I

Student Services Assistant Director

Graduate Coordinator, History of Art, Penn Arts and Sciences

Assistant Dean for Student Life