Program Manager, Swette Center Operations

Job Profile:

Administrative Operations Specialist 3

Job Family:

Administrative Operations

Time Type:

Full time

Max Pay - Depends on experience:

$72,400.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Supports and instructs those served by the department with complex queries, applies specialized knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.

Job Description:

Position Salary Range: $57,900 - $72,400 per year; DOE

Under the direction of the Executive Director and senior leadership, the Program Manager, plays a pivotal role in the successful functioning of the Executive Director at the Swette Center for Sustainable Food Systems and the Center itself. This role involves managing daily operations, fostering effective communication channels, and ensuring seamless coordination across various internal and external stakeholders. The position offers an exciting opportunity to contribute to a dynamic environment dedicated to advancing sustainable food initiatives.

Essential Duties:

• Primary Liaison: Serve as the main point of contact for the Center, facilitating communication with university offices, external partners, and internal teams to optimize scheduling, correspondence, and operational workflows.

• Operational Management: Oversee the Executive Director's schedule, travel arrangements, and expense reporting, helping to manage completing priorities and ensuring efficient use of time and resources. Coordinate with financial and travel offices to support executive travel and related administrative needs.

• Financial and Human Resources Administration: Manage financial transactions, procurement processes, and HR activities, guiding staff on policies and procedures to maintain compliance and operational integrity.

• Staff and Policy Compliance: Provide guidance to office staff on university policies to ensure adherence to standards, fostering a compliant and productive work environment.

• Event and Meeting Coordination: Organize and facilitate meetings, conferences, and special events. Prepare agendas, minutes, and follow-up actions, and participate in discussions to advance the Center's initiatives.

• Communication and Public Relations: Draft responses to correspondence, manage relations, and resolve issues involving faculty, staff, students, and the public, representing the Center professionally and effectively.

• Human Resources Process: Oversee HR procedures, including recruitment planning and documentation, to attract and retain talented personnel aligned with the Center's mission.

• Stakeholder Engagement: Interact with university community members and external partners, addressing concerns and fostering positive relationships to advance the Center's strategic goals.

  Required Skills and Knowledge

• Comprehensive knowledge of administrative practices.

• Strong management and organizational skills.

• Expertise in human resources and fiscal management, including general accounting principles.

• Knowledge of Arizona state regulations and Board of Regents policies related to financial and personnel administration.

• Exceptional communication skills, both verbal and written, with the ability to handle sensitive and confidential information.

• Proven ability to prioritize tasks effectively and manage multiple projects simultaneously.

Desired Qualifications:

While specific additional qualifications are not required, candidates demonstrating proactive problem-solving, leadership, and a passion for sustainable food systems will find this role particularly rewarding and impactful.

Working Environment:

The role is performed within a controlled office setting, providing a professional environment conducive to focused and efficient work:

• Climate-controlled office setting subject to extended periods of being in a stationary position.  

• Constantly detects and operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer.   

• Ability to clearly communicate and exchange accurate information to perform essential duties.  

• Expected to be responsive to customers, engaged in work production, resourceful, flexible, and respectful of others.

Department Statement:

Achieving sustainable food systems requires problem-solving teams who are infused with a diversity of expertise, eager collaboration, and innovative spirit. Established in 2017, the Swette Center for Sustainable Food Systems at Arizona State University develops innovative ideas and solutions to the many challenges of current food systems. The Swette Center takes a holistic approach in research and policy design, encompassing water and energy use, carbon footprint and nutrition, innovations in food policy, and the well-being and livelihood of farmers and others working in food systems. The Center will educate the next generation of changemakers through innovative degrees and executive programs in sustainable food systems. Under the leadership of Dr. Kathleen Merrigan, former US Deputy Secretary and Chief Operating Officer of the USDA and internationally renowned expert on food systems and sustainability, we work on cutting edge science and policy to help meet our vision of a world where all communities enjoy nutritious food produced from thriving, equitable and environmentally sustainable food systems.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$18460.htmld

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact HR Talent Acquisition before the posting close date to request edits.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.