UMass Chan Medical School
Program Operations Specialist
🇺🇸
Remote - Westborough, MA
🕑
Full-Time
💰
TBD
💻
Operations
🗓️
January 19th, 2026
Edtech.com's Summary
University of Massachusetts Medical School is hiring a Program Operations Specialist. The role involves providing technical support and training for specialized software applications related to Random Moment Time Study, managing user access, resolving programmatic and technical issues, and collaborating with team members to improve service delivery for state agencies seeking federal reimbursements.
Highlights
- Provide one-on-one training and support on software features to customers.
- Disseminate accurate program requirements and policies to users.
- Resolve end-user questions and escalate issues with proper documentation.
- Perform operational tasks related to Random Moment Time Study under time-sensitive deadlines.
- Manage end-user software access according to control procedures.
- Participate in testing system updates and suggest improvements.
- Collaborate with team members to enhance service and customer satisfaction.
- Requires proficiency in Microsoft Word, Excel, Outlook, and Teams.
- Bachelor's degree or equivalent work experience plus 1-3 years in technical support or program coordination.
- Experience with federal claiming, customer service, or familiarity with Random Moment Time Study tools is preferred.
Program Operations Specialist Full Description
Overview:
Under the general direction of the Department Manager or designee, the Program Operations Specialist will be responsible for providing technical support of specialized software applications utilized by clients. This position will specialize in Random Moment Time Study software and data requirements. The Program Operations Specialist will be required to prioritize tasks within time sensitive deadlines in a dynamic environment.
The Program Operations Specialist will work within the Federal Claiming unit that specializes in the configuration of technical solutions and provides expertise and resources to state governmental agencies for the purposes of seeking federal reimbursement for eligible expenditures and services. Currently this unit provides solutions and support to 23 programs in 9 states, supporting over 50,000 end users.
Note: Position is fully remote. Scheduled work hours for this position rotate between three shifts that can start as early as 7:00am and end as late as 7:30pm. Staff are expected to rotate shifts every two weeks. The help desk is also open on some holidays. Holiday hours worked will be compensated to use as accrued time on another scheduled day. Responsibilities:
- Provide 1:1 training and support to customers with application features and functions.
- Disseminate accurate program requirements and policies to customers.
- Promptly resolve end user programmatic and technical questions, providing appropriate solutions and assistance.
- Escalate technical/system issues appropriately, including gathering and providing detailed documentation to support and explain the issues.
- Perform various RMTS-related operational tasks in accordance with specific program requirements, internal procedures, and time sensitive deadlines.
- Monitor and manage end-user software access according to internal control procedures.
- Participate in testing of system features/functions/bug fixes, including suggesting and identifying areas for functionality improvements.
- Collaborate with other team members and leverage team resources to continuously improve service delivery, performance and customer satisfaction.
- Keep abreast of any regulatory or program changes.
Qualifications:
REQUIRED EDUCATION:
Bachelor's Level Degree or equivalent work experience
REQUIRED WORK EXPERIENCE:
- 1-3 years of related experience including but not limited to customer technical support, helpdesk support, program administration or coordination.
- Strong organizational skills
- Proficiency with essential Microsoft Office applications (Word, Excel, Outlook, Teams)
- Demonstrated ability to work independently or as team player to achieve objectives.
- Strong oral and written communication skills
- Exceptional customer service skills
PREFERRED WORK EXPERIENCE:
- Prior customer service focused work experience preferred
- Federal claiming experience
- Familiarity with Random Moment Time Study or other cost allocation tools.
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