University of Idaho
Program Specialist
🇺🇸 Moscow, ID
🕑 Full-Time
💰 $30 per Hour
💻 Other
🗓️ October 8th, 2025
Edtech.com's Summary
University of Idaho is hiring a Program Specialist to support project and program development and delivery at the Institute for Interdisciplinary Data Sciences. The role involves coordinating office operations, tracking schedules, planning meetings, assisting with budgets and proposals, compiling communications, collecting data for reports, establishing stakeholder relationships, and providing financial and personnel support.
Highlights
- Coordinate office operations and document program schedules and business cycles
- Plan and coordinate program meetings and events
- Support program planning, including operating budgets and funding proposals
- Research and compile information for communications and presentations
- Develop and maintain relationships with internal offices, advisory boards, and stakeholders
- Assist with budget management and financial or personnel processes
- Required experience: 3 years in administrative, business operations, or program support
- Preferred software knowledge: Banner, Chrome River, MyUI, Jaggaer, SoftDocs, PaymentWorks, Microsoft 365
- Compensation: Starting at $29.81 hourly, negotiable with experience
- Preferred qualifications include associate’s or bachelor’s degree, knowledge of accounting principles, program and project management, and experience with electronic proposal submission systems
Program Specialist Full Description
Program Specialist
Position Details
Position Information
Internal Posting? |
Posting Number | SP005042P
Position Title | Program Specialist
Division/College | Research Centers and Institutes
Department | Institute for Interdisciplinary Data Sciences
Location | Moscow
Posting Context Statement | The Institute for Interdisciplinary Data Sciences (IIDS) at the University of Idaho is seeking a dynamic and detail-oriented Program Specialist to support innovative research, education, and outreach initiatives at the intersection of data science and interdisciplinary collaboration. This role is ideal for individuals passionate about advancing data-driven discovery and supporting cross-campus partnerships. Join a forward-thinking team that values creativity and impact in shaping the future of data science across disciplines.
Position Overview | This position performs a complex mix of duties in support of project or program development and delivery.
Duties may include: Coordinate office operations Document and tracking program schedules and business cycles Plan and coordinate program meetings and events Support program planning and may assist with the development of operating budgets and/or funding proposals Research and compile information for communications such as talking points, speech scripts and responses to correspondence and presentations Coordinate collection of data and materials for reports and other administrative documents Develop and maintain positive liaison relationships with various offices, customers and stakeholders including internal and advisory boards May assist with budget management and provide support for financial and/or personnel processes Other duties as assigned
Unit URL | https://www.iids.uidaho.edu
Posting Number | SP005042P
Position Title | Program Specialist
Division/College | Research Centers and Institutes
Department | Institute for Interdisciplinary Data Sciences
Location | Moscow
Posting Context Statement | The Institute for Interdisciplinary Data Sciences (IIDS) at the University of Idaho is seeking a dynamic and detail-oriented Program Specialist to support innovative research, education, and outreach initiatives at the intersection of data science and interdisciplinary collaboration. This role is ideal for individuals passionate about advancing data-driven discovery and supporting cross-campus partnerships. Join a forward-thinking team that values creativity and impact in shaping the future of data science across disciplines.
Position Overview | This position performs a complex mix of duties in support of project or program development and delivery.
Duties may include: Coordinate office operations Document and tracking program schedules and business cycles Plan and coordinate program meetings and events Support program planning and may assist with the development of operating budgets and/or funding proposals Research and compile information for communications such as talking points, speech scripts and responses to correspondence and presentations Coordinate collection of data and materials for reports and other administrative documents Develop and maintain positive liaison relationships with various offices, customers and stakeholders including internal and advisory boards May assist with budget management and provide support for financial and/or personnel processes Other duties as assigned
Unit URL | https://www.iids.uidaho.edu
Position Qualifications
Required Experience | Three years providing administrative, business operations and/or program support Composing, proofing and editing a variety of documents, using proper grammar and punctuation as demonstrated in application materials Using computer software and applications for word processing, developing spreadsheets, email and internet research
Required Education | High School Diploma or equivalent
Required Other | None
Additional Preferred
Associate’s or Bachelor’s degree Working in a team-oriented environment to accomplish shared goals Establishing and maintaining effective working relationships with stakeholder groups Some knowledge of accounting and financial management principles Time management skills to meet critical deadlines Working collaboratively with various levels of an organization, such as unit and college staff, researchers, central administration, grant management teams, and students Analyzing information, identifying problems, defining alternatives, and developing recommendations for management and administrators Facilitating programming or events Composing, proofing, and editing a variety of documents, using proper grammar and punctuation as demonstrated in application materials Interpreting, applying, and explaining complex information such as regulations, policies, or services Experience gathering and compiling data for reports Independently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex arrangements Experience with University of Idaho procedures, rules, and regulations Experience with programs such as Banner, Chrome River, MyUI, Jaggaer, SoftDocs, PaymentWorks Banner training and experience in Finance, Human Resources, and Banner Web Applications Experience working with all Microsoft 365 applications Using electronic proposal submission systems (such as Research.gov, Grants.gov, VERAS) Knowledge of program and project management principles
Physical Requirements & Working Conditions | None
Degree Requirement | N/A: No degree requirement
Required Education | High School Diploma or equivalent
Required Other | None
Additional Preferred
Associate’s or Bachelor’s degree Working in a team-oriented environment to accomplish shared goals Establishing and maintaining effective working relationships with stakeholder groups Some knowledge of accounting and financial management principles Time management skills to meet critical deadlines Working collaboratively with various levels of an organization, such as unit and college staff, researchers, central administration, grant management teams, and students Analyzing information, identifying problems, defining alternatives, and developing recommendations for management and administrators Facilitating programming or events Composing, proofing, and editing a variety of documents, using proper grammar and punctuation as demonstrated in application materials Interpreting, applying, and explaining complex information such as regulations, policies, or services Experience gathering and compiling data for reports Independently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex arrangements Experience with University of Idaho procedures, rules, and regulations Experience with programs such as Banner, Chrome River, MyUI, Jaggaer, SoftDocs, PaymentWorks Banner training and experience in Finance, Human Resources, and Banner Web Applications Experience working with all Microsoft 365 applications Using electronic proposal submission systems (such as Research.gov, Grants.gov, VERAS) Knowledge of program and project management principles
Physical Requirements & Working Conditions | None
Degree Requirement | N/A: No degree requirement
Posting Information
FLSA Status | Non-Exempt
Employee Category | Classified
Pay Range | $29.81 hourly, or higher depending on experience.
Type of Appointment | Fiscal Year
FTE | 1
Full Time/Part Time | Full Time
Funding |
A visa sponsorship is available for the position listed in this vacancy. | No
Posting Date | 10/07/2025
Closing Date |
Open Until Filled | Yes
Special Instructions to Applicants | This position is posted as open until filled, however, applications submitted on or before October 21, 2025 will receive priority consideration.
Applicants:
Please use your letter of qualification to explain in detail how your work experience, skills, and abilities meet both the required and preferred qualifications as listed in the position description. Your letter of qualification will be used to demonstrate your communication and writing skills to determine your ranking among the other applicants for this position.
For resources about how to write a letter of qualification, please visit the HR website here: Applicant Resources – Careers | University of Idaho (uidaho.edu)
To see the full job description, please visit the ORED Jobs page here.If you have any questions regarding this posting, please reach out to the search coordinator at kskovgard@uidaho.edu.
Applicant Resources | https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement | Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement | The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.
Employee Category | Classified
Pay Range | $29.81 hourly, or higher depending on experience.
Type of Appointment | Fiscal Year
FTE | 1
Full Time/Part Time | Full Time
Funding |
A visa sponsorship is available for the position listed in this vacancy. | No
Posting Date | 10/07/2025
Closing Date |
Open Until Filled | Yes
Special Instructions to Applicants | This position is posted as open until filled, however, applications submitted on or before October 21, 2025 will receive priority consideration.
Applicants:
Please use your letter of qualification to explain in detail how your work experience, skills, and abilities meet both the required and preferred qualifications as listed in the position description. Your letter of qualification will be used to demonstrate your communication and writing skills to determine your ranking among the other applicants for this position.
For resources about how to write a letter of qualification, please visit the HR website here: Applicant Resources – Careers | University of Idaho (uidaho.edu)
To see the full job description, please visit the ORED Jobs page here.If you have any questions regarding this posting, please reach out to the search coordinator at kskovgard@uidaho.edu.
Applicant Resources | https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement | Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement | The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.
Applicant Documents
Required Documents
- Resume/CV
- List of References
- Letter of Qualification
Optional Documents
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you hear about this employment opportunity?
- Academic Careers
- Association of Public and Land Grant Universities (APLU)
- Chronicle
- HigherEd/Academic Impressions
- Higher Ed Jobs
- Idaho Department of Labor/Job Service including Job Central or Idaho Works (Idahoworks.gov)
- Indeed.com
- Inside Higher Ed
- Newspaper
- Other Venue
- Professional Listservs (Ex: NACUBO, AAAE, ISMC, etc.)
- University of Idaho Website
- University of Idaho Daily Register
- University of Idaho Employee
- Word of Mouth
- Militaryjob.com
- DSPSjobs.com
- Higher Education Recruitment Consortium (HERC)
- * Were you referred to this employment opportunity by a current University of Idaho employee? If so, please provide their name and department.
(Open Ended Question)
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