University of Utah
Program Specialists
🇺🇸 Salt Lake City, UT
🕑 Part-Time
💰 $21 per Hour
💻 Other
🗓️ December 15th, 2025
Edtech.com's Summary
University of Utah is hiring a Program Specialist for the Utah Museum of Fine Arts (UMFA). The role involves organizing and managing the museum's tour calendar, coordinating with tour groups and docents, facilitating workshops, and supporting a variety of educational programs under the Learning and Engagement team.
Highlights
- Schedule, organize, and manage all UMFA tour requests.
- Maintain and utilize Simplybook.me and Volgistics software for scheduling and volunteer management.
- Coordinate communication between tour groups and docents to confirm details and address questions.
- Facilitate tours and artmaking workshops as needed and assist with monthly family art programs.
- Support special events, training sessions, curriculum development, and maintain program supplies.
- Update program databases and support grant reporting with relevant data and statistics.
- Collaborate with Learning & Engagement staff on curricula development and departmental initiatives.
- Requires a bachelor’s degree (or equivalent) plus 2 years of related experience, or a master’s degree.
- Preferred skills include proficiency with databases, Outlook, Excel, strong organizational abilities, and effective communication.
- Compensation rate is $21.00 per hour for a part-time (19 hours/week) position with a flexible schedule Tuesday through Friday, including some evenings and weekends.
Program Specialists Full Description
Program Specialists
Announcement
Details
Open Date | 12/11/2025
Requisition Number | PRN16610N
Job Title | Program Specialists
Working Title | UMFA Tour Coordinator
Career Progression Track | P00
Track Level | P1 - Entry Level Pro
FLSA Code | Professional
Patient Sensitive Job Code? | No
Type | Non Benefited Staff / Student
Temporary? | No
Standard Hours per Week | 19
Full Time or Part Time? | Part Time
Shift | Day
Work Schedule Summary | Flexible Tuesday – Friday, some evenings and weekends, 19 hours per week
Is this a work study job? | No
VP Area | Academic Affairs
Department | 00073 - Utah Museum of Fine Arts
Location | Campus
City | Salt Lake City, UT
Type of Recruitment | External Posting
Pay Rate Range | 21.00
Close Date | 03/11/2026
Priority Review Date (Note - Posting may close at any time) |
Job Summary
The mission of the Utah Museum of Fine Arts [UMFA] at the University of Utah is to inspire critical dialogue and illuminate the role of art in our lives. Furthermore, we aim to embrace art’s power to create meaningful connections between individuals and communities. Located on the University of Utah campus in Salt Lake City, the UMFA serves public and university audiences and is the only institution in the Intermountain West region that collects, exhibits, interprets, and cares for an extensive collection of artworks representing a diverse range of global cultures from ancient to contemporary. College and university art museums are uniquely positioned to add value and vibrancy to a holistic campus experience and the UMFA is no exception. The UMFA plays an active role in encouraging people to think differently and helping visitors from across our community to explore and develop thoughtful and empathetic social awareness.
This position provides a wonderful opportunity for those interested in gaining experience in both museum and non-profit work. The job involves working alongside the UMFA’s Co-Directors of Learning and Engagement and our dedicated volunteers while assisting in organizing and facilitating our touring calendar. Moreover, this position provides opportunities to meaningfully and creatively contribute to a wide variety of programs managed by the Learning and Engagement team. We kindly request responses from candidates interested in a commitment of one year or more.
Responsibilities
Duties include:· Schedule, organize, and calendar all tour requests for the UMFA.· Maintain and manage Simplybook.me and Volgistics software.· Serve as a liaison between tour groups and docents in order to arrange tours, confirm details, communicate requests, and answer questions.· Participate in greeting docents, providing tour supplies, and helping to ensure that docents are prepared to give tours.· Facilitate tours and artmaking workshops, as needed.· Assist with our Third Saturday family art making program once per month (approx. 4 hours each time).· Assist with special events, classes, training sessions, and curriculum for volunteers and docents.· Update program databases and support data and statistics for grants and reporting.· Prepare and maintain tour program supplies.· Participate in all-staff meetings, departmental projects, and museum-wide events, as needed.· Work with Learning & Engagement staff to develop curricula, contribute ideas and input to the department through team meetings, brainstorming, and collaborative projects.
Minimum Qualifications | EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Program Specialists, I: Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree.
Preferences | · Self-directed, and self-motivated.· Detail orientated with strong organizational abilities.· Excellent writing skills.· Creativity and problem solving.· Database, Outlook, Excel; can manage multiple events/calendars.· Comfortably multitasks and meets deadlines.· Collaborative working style; team player.· Communicates well with people.· Awareness of the impact art has on our lives and cultures.· Commitment to UMFA’s mission: to inspire critical dialogue and illuminate the role of art in our lives.Arts, education, or community outreach experience a plus!
Special Instructions Summary
Additional Information | The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/Online reports may be submitted at oeo.utah.eduhttps://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Requisition Number | PRN16610N
Job Title | Program Specialists
Working Title | UMFA Tour Coordinator
Career Progression Track | P00
Track Level | P1 - Entry Level Pro
FLSA Code | Professional
Patient Sensitive Job Code? | No
Type | Non Benefited Staff / Student
Temporary? | No
Standard Hours per Week | 19
Full Time or Part Time? | Part Time
Shift | Day
Work Schedule Summary | Flexible Tuesday – Friday, some evenings and weekends, 19 hours per week
Is this a work study job? | No
VP Area | Academic Affairs
Department | 00073 - Utah Museum of Fine Arts
Location | Campus
City | Salt Lake City, UT
Type of Recruitment | External Posting
Pay Rate Range | 21.00
Close Date | 03/11/2026
Priority Review Date (Note - Posting may close at any time) |
Job Summary
The mission of the Utah Museum of Fine Arts [UMFA] at the University of Utah is to inspire critical dialogue and illuminate the role of art in our lives. Furthermore, we aim to embrace art’s power to create meaningful connections between individuals and communities. Located on the University of Utah campus in Salt Lake City, the UMFA serves public and university audiences and is the only institution in the Intermountain West region that collects, exhibits, interprets, and cares for an extensive collection of artworks representing a diverse range of global cultures from ancient to contemporary. College and university art museums are uniquely positioned to add value and vibrancy to a holistic campus experience and the UMFA is no exception. The UMFA plays an active role in encouraging people to think differently and helping visitors from across our community to explore and develop thoughtful and empathetic social awareness.
This position provides a wonderful opportunity for those interested in gaining experience in both museum and non-profit work. The job involves working alongside the UMFA’s Co-Directors of Learning and Engagement and our dedicated volunteers while assisting in organizing and facilitating our touring calendar. Moreover, this position provides opportunities to meaningfully and creatively contribute to a wide variety of programs managed by the Learning and Engagement team. We kindly request responses from candidates interested in a commitment of one year or more.
Responsibilities
Duties include:· Schedule, organize, and calendar all tour requests for the UMFA.· Maintain and manage Simplybook.me and Volgistics software.· Serve as a liaison between tour groups and docents in order to arrange tours, confirm details, communicate requests, and answer questions.· Participate in greeting docents, providing tour supplies, and helping to ensure that docents are prepared to give tours.· Facilitate tours and artmaking workshops, as needed.· Assist with our Third Saturday family art making program once per month (approx. 4 hours each time).· Assist with special events, classes, training sessions, and curriculum for volunteers and docents.· Update program databases and support data and statistics for grants and reporting.· Prepare and maintain tour program supplies.· Participate in all-staff meetings, departmental projects, and museum-wide events, as needed.· Work with Learning & Engagement staff to develop curricula, contribute ideas and input to the department through team meetings, brainstorming, and collaborative projects.
Minimum Qualifications | EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Program Specialists, I: Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree.
Preferences | · Self-directed, and self-motivated.· Detail orientated with strong organizational abilities.· Excellent writing skills.· Creativity and problem solving.· Database, Outlook, Excel; can manage multiple events/calendars.· Comfortably multitasks and meets deadlines.· Collaborative working style; team player.· Communicates well with people.· Awareness of the impact art has on our lives and cultures.· Commitment to UMFA’s mission: to inspire critical dialogue and illuminate the role of art in our lives.Arts, education, or community outreach experience a plus!
Special Instructions Summary
Additional Information | The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/Online reports may be submitted at oeo.utah.eduhttps://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * What is your highest level of completed education?
- None
- High School Diploma or Equivalent
- Associate Degree
- Bachelor's Degree
- Master's Degree
- Doctorate Degree
- * How many years of related work experience do you have?
- Less than 6 years
- 6 years or more, but less than 9 years
- 9 years or more, but less than 12 years
- 12 years or more, but less than 15 years
- 15 years or more
Applicant Documents
Required Documents
- Resume
- Cover Letter
Optional Documents
- Letter of Recommendation 1
- Applicant Document - Other
University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: (801) 581-2169 By Email: employment@utah.edu
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: (801) 581-2169 By Email: employment@utah.edu
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