George Mason University
Programming Assistant
🇺🇸 Hybrid - Fairfax, VA
🕑 Part-Time
💰 $25 per Hour
💻 Other
🗓️ July 8th, 2025
Canva
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Edtech.com's Summary
George Mason University is hiring a Programming Assistant for the Center for the Arts. The role involves supporting performances, residencies, and programmatic initiatives by managing onsite event needs, handling logistics, coordinating hospitality, conducting research, and providing administrative assistance to the programming team.
Highlights
- Provide onsite support including greeting artists, monitoring rehearsals, and managing hospitality for events.
- Assist with administrative tasks such as transportation scheduling, lodging confirmation, and performance day schedule creation.
- Create event registrations, produce marketing materials using Canva, and manage campus space bookings via 25Live.
- Conduct program evaluations using Qualtrics surveys, analyze data, and assist with reporting and budget updates.
- Research industry trends, local partners, and other performing arts programming initiatives.
- Collaborate closely with staff across the Center for the Arts and College of Visual and Performing Arts departments.
- Must possess excellent communication, leadership, and organizational skills, and be able to work independently and in teams.
- Requires a valid US driver’s license with a clean driving record and comfort driving a 12-15 seat passenger vehicle.
- Proficiency with digital collaboration tools such as 25Live, Smartsheet, Outlook, Zoom, Microsoft Teams, and Qualtrics is preferred.
- The position offers $25 per hour for 15-30 hours per week, including frequent evenings and weekends as needed.
Programming Assistant Full Description
Department: Col of Visual and Performing Arts
Classification: GMU Worker
Job Category: Part-Time / Hourly Wage
Job Type: Part-Time
Location: Fairfax, VA
Workplace Type: Hybrid Eligible
Salary: $25/hour
Criminal Background Check: Yes
Motor Vehicles Background Check: Yes
About the Department
:The Center for the Arts programming team's focus is to support performances and residencies for the Great Performances at Mason (GPAM) and Family Series, and select programmatic initiatives for the College of Visual and Performing Arts.
About the Position:
The Programming Assistant will report to the Assistant Director, Programming and Engagement, and specifically support the programming team in the areas of onsite event management, hospitality/catering setup, logistics, travel, research, database management, and educational activities. They should be welcoming and approachable to visiting artists, companies, and staff. This position will collaborate closely with staff across all Center for the Arts and the College of Visual and Performing Arts departments.This is an excellent opportunity for someone interested in gaining hands-on experience in performing arts management, events management, and higher education while also building communication and project management skills.
Responsibilities:Onsite support for engagements
Greeting and welcoming artists and introducing them to George Mason University;Monitoring rehearsals and performances, serving as a resource for visiting artists’ needs;Setting up catering and hospitality, replenishing each throughout artists’ stay; andCoordinating Pre-Performance Discussions, including escorting artists and moderators to PPD location, providing introductions, and managing time throughout the discussion.
Administrative support for GPAM and Family series performances
Creating transportation schedules;Confirming lodging details;Compiling hospitality lists and submitting catering orders; amdAssisting with performance day-of schedule creation.
Administrative support for engagements
Creating event registrations in Mason360;Producing marketing graphics via Canva and posting fliers around campus; andAssisting with booking on-campus spaces via 25Live.
Assistance with program evaluation and impact of CFA engagement activities
Creating and distributing post-event surveys using Qualtrics;Analyzing survey data and assisting with creating final residency reports;Compiling Post-Show Notes for each performance; andUpdating the CFA programming budget and archival databases.
Conduct research as needed on industry trends and other pertinent topics
Including:Other performing Arts Centers programming and engagement initiatives; andIdentifying new campus and local community partners.
Internal administrative support and participation
Assisting with meeting setup for A-Team and other internal meetings as needed;Attending and participating in CFA/CVPA meetings and external meetings with visiting artists; andAssistance with special CVPA and collaborative initiatives, including the Young Alumni Commissioning Project and GAMEMason.
Required Qualifications:A
successful candidate for the Programming Assistant position with the Center for the Arts Programming Team must demonstrate exceptional leadership, communication, and administrative skills in their previous experience. The successful candidate for this position will:Be welcoming and approachable to all visiting artists;Be able to work well in a team environment and independently;Possess the ability to work with a culturally and ethnically diverse population of artists, students, faculty, staff, patrons, and community members;Be able to maintain confidentiality and work with artists and staff in sensitive situations;Possess excellent interpersonal, written, and verbal communication skills as well as the ability to communicate with extreme professionalism;Possess the ability to meet deadlines, work accurately and quickly with attention to detail, and be able to manage multiple complex tasks simultaneously;Demonstrate a strong work ethic, resilience, and the ability to handle occasionally long hours and a fast-paced work environment with a positive attitude;Be available and accessible for the time commitment involved;Ability to work 15-30 hours per week, mostly between regular business hours of 9:00 am to 5:00 pm, with frequent weekend or evening hours as needed;Must have reliable personal transportation and be able to work in-person on GMU’s Fairfax campus; Must hold a US driver’s license valid for at least 2 years and have a clean driving record, with no more than two at-fault accidents/moving violations or no violations for driving under the influence of alcohol or drugs/reckless driving in the past two years; andMust be comfortable driving a large passenger vehicle (12-15 seats).
Preferred Qualifications:
Prior experience and/or strong interest in a wide variety of performing/visual arts genres;Prior experience and/or strong interest in working with a wide variety of teams and departments;Prior experience and/or strong interest in working at a university or with students;Strong interest in developing public speaking skills;Demonstrated ability working with a diverse population of artists, students, faculty, staff, and community members; andFamiliarity with digital collaboration tools and applications such as 25Live, Smartsheet, Outlook, Zoom, Microsoft Teams, and Qualtrics
Instructions to Applicants: For full consideration, applicants must apply for GMU Worker at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter and Resume for review.
Posting Open Date: July 7, 2025
For Full Consideration, Apply by: July 21, 2025
Open Until Filled: Yes
:The Center for the Arts programming team's focus is to support performances and residencies for the Great Performances at Mason (GPAM) and Family Series, and select programmatic initiatives for the College of Visual and Performing Arts.
About the Position:
The Programming Assistant will report to the Assistant Director, Programming and Engagement, and specifically support the programming team in the areas of onsite event management, hospitality/catering setup, logistics, travel, research, database management, and educational activities. They should be welcoming and approachable to visiting artists, companies, and staff. This position will collaborate closely with staff across all Center for the Arts and the College of Visual and Performing Arts departments.This is an excellent opportunity for someone interested in gaining hands-on experience in performing arts management, events management, and higher education while also building communication and project management skills.
Responsibilities:Onsite support for engagements
Greeting and welcoming artists and introducing them to George Mason University;Monitoring rehearsals and performances, serving as a resource for visiting artists’ needs;Setting up catering and hospitality, replenishing each throughout artists’ stay; andCoordinating Pre-Performance Discussions, including escorting artists and moderators to PPD location, providing introductions, and managing time throughout the discussion.
Administrative support for GPAM and Family series performances
Creating transportation schedules;Confirming lodging details;Compiling hospitality lists and submitting catering orders; amdAssisting with performance day-of schedule creation.
Administrative support for engagements
Creating event registrations in Mason360;Producing marketing graphics via Canva and posting fliers around campus; andAssisting with booking on-campus spaces via 25Live.
Assistance with program evaluation and impact of CFA engagement activities
Creating and distributing post-event surveys using Qualtrics;Analyzing survey data and assisting with creating final residency reports;Compiling Post-Show Notes for each performance; andUpdating the CFA programming budget and archival databases.
Conduct research as needed on industry trends and other pertinent topics
Including:Other performing Arts Centers programming and engagement initiatives; andIdentifying new campus and local community partners.
Internal administrative support and participation
Assisting with meeting setup for A-Team and other internal meetings as needed;Attending and participating in CFA/CVPA meetings and external meetings with visiting artists; andAssistance with special CVPA and collaborative initiatives, including the Young Alumni Commissioning Project and GAMEMason.
Required Qualifications:A
successful candidate for the Programming Assistant position with the Center for the Arts Programming Team must demonstrate exceptional leadership, communication, and administrative skills in their previous experience. The successful candidate for this position will:Be welcoming and approachable to all visiting artists;Be able to work well in a team environment and independently;Possess the ability to work with a culturally and ethnically diverse population of artists, students, faculty, staff, patrons, and community members;Be able to maintain confidentiality and work with artists and staff in sensitive situations;Possess excellent interpersonal, written, and verbal communication skills as well as the ability to communicate with extreme professionalism;Possess the ability to meet deadlines, work accurately and quickly with attention to detail, and be able to manage multiple complex tasks simultaneously;Demonstrate a strong work ethic, resilience, and the ability to handle occasionally long hours and a fast-paced work environment with a positive attitude;Be available and accessible for the time commitment involved;Ability to work 15-30 hours per week, mostly between regular business hours of 9:00 am to 5:00 pm, with frequent weekend or evening hours as needed;Must have reliable personal transportation and be able to work in-person on GMU’s Fairfax campus; Must hold a US driver’s license valid for at least 2 years and have a clean driving record, with no more than two at-fault accidents/moving violations or no violations for driving under the influence of alcohol or drugs/reckless driving in the past two years; andMust be comfortable driving a large passenger vehicle (12-15 seats).
Preferred Qualifications:
Prior experience and/or strong interest in a wide variety of performing/visual arts genres;Prior experience and/or strong interest in working with a wide variety of teams and departments;Prior experience and/or strong interest in working at a university or with students;Strong interest in developing public speaking skills;Demonstrated ability working with a diverse population of artists, students, faculty, staff, and community members; andFamiliarity with digital collaboration tools and applications such as 25Live, Smartsheet, Outlook, Zoom, Microsoft Teams, and Qualtrics
Instructions to Applicants: For full consideration, applicants must apply for GMU Worker at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter and Resume for review.
Posting Open Date: July 7, 2025
For Full Consideration, Apply by: July 21, 2025
Open Until Filled: Yes
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