Project Manager, Learning Products

• Pay rate: $55–65/hour (1099) 
• Weekly hours: ~32–48 hours depending on project phase and client response (hours are not guaranteed). 
• Location: Remote; all work must be completed within the United States. 
• Collaboration hours: This project runs on Eastern Time business hours and requires daytime availability for real-time collaboration. 
• Travel is not required; any client-required travel would be paid. 
• You must be able to secure Public Trust clearance prior to contract start.  

• Work is delivered in waves: up to 5 modules in development at once 
• Each module follows a structured lifecycle (e.g., Alpha → Beta → Final) 
• Full design/build lifecycle is approximately 12 weeks 
• A new wave launches about every 3 weeks 
• During a limited surge period, up to 3 waves may overlap at once  
• Client review windows are built into the lifecycle 

• Maintain ClickUp as the system of record for statuses, due dates, assignments 
• Maintain Microsoft Project plans for module dependencies, schedules, key milestones, and ensure tasks are sequenced correctly across concurrent waves 
• Track and reconcile estimated vs. actual hours, flagging variances and trends to the Lead PM/Program Manager 
• Produce module-level burn-down charts and reporting artifacts to support delivery forecasting 

• Provide meeting support for recurring ceremonies (agenda prep, attendance tracking, notes, action items, follow-ups) 
• Occasionally facilitate internal meetings when needed (e.g., standups/status check-ins) 
• Support client communications through updates, follow-ups, and documentation (under the direction of the Lead PM) 

• Coordinate client review cycles (Alpha/Beta/Validation): distribute review packages/links, track feedback, consolidate inputs, and ensure responses are routed and closed 
• Coordinate internal QA and Section 508 compliance gates; ensure required testing/sign-offs are recorded before final delivery 
• Support version control and file organization in SharePoint to maintain a clear source of truth 

• Create weekly internal and client-facing status reports (progress, risks/issues, upcoming milestones, needed decisions) 
• Track sign-offs across reviewer groups and ensure approvals are captured for each module as required 

• Identify risks early and escalate appropriately; this role supports decision-making but does not own scope approvals or client commitments 

• ClickUp (project tracking / system of record) 
• SharePoint (files and version control) 
• Teams + Slack (communication) 
• Review tool + spreadsheets (capturing/triaging feedback) 

• Experience supporting project delivery in a fast-paced, multi-workstream environment 
• Familiarity with the Learning development lifecycle and iterative review cycles (Alpha/Beta/Validation or equivalent) for all kinds of learning deliverables 
• Strong coordination skills for tracking details, following up, and keeping work moving across multiple contributors 
• Comfort building and maintaining project reporting artifacts (status reports, burn-down, variance tracking) 
• Clear written communication and strong meeting support skills (notes, action items, follow-ups) 

• Experience supporting an Agile management approach for instructional design work (LLAMA® familiarity is a plus) 
• Experience working on Federal projects 

• Experience with high-volume content production. 
• A willingness to roll with the changes. 

• ClickUp stays trustworthy: Tasks are current so the team can rely on ClickUp as the source of truth without chasing updates. 
• Review cycles run clean: Client reviews coordinated smoothly, with packages out on time using templates to ensure timely and professional communication. 
• Estimates vs. actuals are visible: Module-level burn/variance is updated consistently, trends are surfaced early, and the Lead PM/Program Manager get actionable insights. 
• Teams stay aligned: Meetings produce clear notes, decisions, and action items; contributors stay coordinated across parallel modules and phases. 
• Professional client support: Client interactions are crisp, accurate, and calm; questions get routed/answered quickly, with issues escalated appropriately and commitments are tracked through to closure.