Utah State University
Proposal Development Specialist II
🇺🇸 Logan, UT
🕑 Full-Time
💰 TBD
💻 Development & Advancement
🗓️ May 5th, 2025
Edtech.com's Summary
Utah State University is hiring a Proposal Development Specialist II. The role involves supporting Extension faculty in developing competitive proposals by providing comprehensive development support including funding opportunity analysis, writing support, and budget development. The specialist will also train faculty on proposal development, enhance faculty writing skills, and support the submission process, aiming to improve the quality of proposals and secure external funding.
Highlights
- Assist faculty with proposal articulation for competitive submissions
- Provide funding opportunity analysis and schedule management
- Collaborate with faculty on proposal content, including structure and budget editing
- Offer training to increase faculty's development skills
- Advanced proficiency required in MS Word and Excel
- Must have experience in proposal writing and management to funding sources
- Education requirement: Six years of related experience or equivalent degree and experience combination
- Compensation includes salary commensurate with education and experience plus benefits
Proposal Development Specialist II Full Description
Overview:
Utah State University (USU) Cooperative Extension (Extension) is seeking applications for a Proposal Development Specialist II. The Proposal Development Specialist II will help Extension faculty and teams develop competitive proposals by providing comprehensive proposal development support services. Proposal development support services include, funding opportunity analysis, project management (e.g., proposal development schedule), writing support (e.g., create narrative templates, edit narrative drafts, draft supplementary/ancillary proposal documents), and budget development support (Kuali entry).
Extension faculty have varying degrees of familiarity with the proposal development process. Therefore, the successful applicant will provide proposal development training, especially for county-based Extension faculty. The position requires a detail-oriented, self-starter with excellent organizational, time management, communication (writing and oral), and relationship building skills.
Extension is the outreach arm of USU with offices serving Utah residents in every county (extension.usu.edu). Annually, Extension secures millions of dollars in external grants and contracts. By improving the quality and competitiveness of proposals, the Proposal Development Specialist II will help Extension faculty secure outside funding for their programs and enhance Extension’s funding portfolio.
On-going employment is contingent upon performance, need, and availability of funding. This position reports to the Director of the Extension Agriculture and Natural Resource Department. Location is negotiable. Anticipated start date for this position is June 16, 2025. Responsibilities:
- Help faculty articulate their ideas to develop competitive proposals
- Identify potential funding opportunities and work with faculty to develop competitive responses
- Help develop networks with Extension faculty and other University researchers
- Work with Extension faculty to develop and edit proposal content, including budgets
- Edit material for structure, completeness, accuracy, consistency, and appropriateness of content, as well as grammar and readability
- Develop or refine organizational boilerplate materials and develop new content to assist faculty in proposal writing
- Help increase proposal development knowledge and writing skills of Extension faculty through training and other support activities
- Prepare, manage, and submit proposals in a timely manner, working closely with Sponsored Programs and other university compliance offices
- Work closely and collaboratively with the staff of the Research Development Division of the Office of Research
Qualifications:
Minimum Qualifications:
Minimum Qualifications:
- Six years of related work experience OR a Bachelor’s degree plus two years of related work experience OR a Master’s degree, OR an equivalent combination of education plus experience is required
- Experience writing, coordinating, and managing proposals to federal, state, or private funding sources
- Advanced proficiency in MS Word and Excel, and basic working proficiency in PowerPoint
- Flexibility, versatility, and ability to work multiple projects with tight deadlines
- Ability to facilitate proposal development by faculty with diverse backgrounds and experience across departmental, disciplinary, and institutional boundaries
Preferred Qualifications:
- Excellent understanding of major funders of programmatic implementation and demonstration grants
- Excellent understanding of Extension and land-grant universities
- Extensive experience writing successful funding requests/proposals
Required Documents:
Along with the online application, please attach:
1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
2. Cover letter to be typed/pasted at the end of your application
**Document size may not exceed 10 MB.**
Advertised Salary: Commensurate with education and experience plus excellent benefits ADA:
Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.
University Highlights:
Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.
USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties.
Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU's commitment to perseverance and achievement.
Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU.
The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu.
*updated 02/2025
Notice of Non-discrimination:
In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.
The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:
Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266
Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266
Mailing address: 5100 Old Main Hill, Logan, UT 84322
For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:
U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov
*updated 09/2023
Along with the online application, please attach:
1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
2. Cover letter to be typed/pasted at the end of your application
**Document size may not exceed 10 MB.**
Advertised Salary: Commensurate with education and experience plus excellent benefits ADA:
Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.
University Highlights:
Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.
USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties.
Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU's commitment to perseverance and achievement.
Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU.
The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu.
*updated 02/2025
Notice of Non-discrimination:
In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.
The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:
Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266
Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266
Mailing address: 5100 Old Main Hill, Logan, UT 84322
For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:
U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov
*updated 09/2023
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