Edtech.com's Summary

San Jacinto College is hiring a PT Admissions Advisor to guide prospective and newly admitted students through the application process up to registration. The advisor stays in frequent contact with a caseload of advisees, explains degree pathways and academic requirements, and walks families through steps like testing, orientation, and immunization. Records work is part of the job too, since the advisor enters transcripts, test scores, and immunization records so each student's admissions status stays current.

Highlights

Manage a caseload of new students and keep in systematic, frequent contact with them from application through registration.
Advise prospective students and their families on application steps, testing requirements, orientation, transcripts, immunization, and FAFSA.
Follow up with applicants about outstanding documents they still owe before they can register for classes.
Enter immunization records, high school and college transcripts, residency updates, and test scores to update each student's admissions status.
Refer students to specialized staff in disability services, counseling, international student services, financial assistance, and tutoring.
Work in the Banner Student module and WebXtender, and use MySanJac GPS to build educational plans and interpret degree audits.
Apply knowledge of TSIA requirements and FERPA rules on releasing student information to faculty, parents, and students.
Track changes to admissions requirements, new programs, course changes, deadlines, and state and federal mandates.
Act as a liaison who builds working relationships with other advisors, offices, and departments across the college.
Hold an associate degree or three years of related experience; a bachelor's degree and bilingual ability are preferred.

PT Admissions Advisor Full Description

Essential Job Functions

Initiate and maintain systematic and frequent contact with advisees. Manage a caseload of new students through the application process up to registration. Advise students about degree pathways and academic requirements.
Advise prospective students and families about the admissions and enrollment process; application, testing requirements, orientation, transcript, immunization, and FASFA. Follow-up with applicants regarding outstanding documents required for registration.
Input immunization records, high school and college transcripts, residency updates, and test scores/records to update student’s admissions status.
Refer students to the appropriate specialized staff for such issues as disability services, counseling, international student services, financial assistance, tutoring, etc.

Additional Job Functions:

Serve as a liaison and foster intentional relationships with other advisors, offices, and departments.
Stay abreast of changing institutional information including admissions requirements, new programs, course changes, deadlines, important dates, costs, expanding facilities, updates in college-wide initiatives, and state and federal mandates.
Performs other duties as assigned.

REQUIRED/MINIMUM QUALIFICATIONS

Knowledge, Skills and Abilities:

Ability to demonstrate the College values
Knowledge of admissions processes and requirements.
Knowledge of TSIA and academic requirements.
Knowledge of intentional and proactive advising practices.
Knowledge of institutional policies and procedures.
Understand the institution's interpretation of FERPA rules of the release of student information to faculty, parents, students, etc.
Understand and be able to use MySanJac GPS to perform and interpret educational planning and degree audits.
Know graduation requirements for future planning.
Detail oriented in order to maintain accurate records (including electronic records) of interactions with students.
Be a student advocate when appropriate.
Serve as a liaison and foster intentional relationships with other advisors, offices, and departments.
Knowledge of other student support services and specialized staff for such issues as disability services, counseling, financial assistance, tutoring, etc.
Have working knowledge of Banner Student module and WebXtender
Must be extremely accurate and have excellent communication, proof-reading, grammar and spelling skills
Must be willing to adapt to changes in policies and procedures
Must be able to work unsupervised and multitask in a fast-paced office environment
Must possess personal PC computer literacy
Must possess outstanding customer service skills and interpersonal skills
Must be team-oriented with the ability to work well with other staff members in the development
In-depth knowledge of Banner Student modules (preferred)
In-depth knowledge of current Texas Higher Education Coordinating Board rules and regulations (preferred)
In-depth knowledge of and ability to enforce institutional policies and procedures (preferred)
Understanding of FERPA law (preferred)

Education and Experience:

Required Education:

Associate degree or three years of related experience

Preferred Education and Experience:

Bachelor’s degree
Bilingual candidates are encouraged to apply

Salary Grade: CLERI

Salary is based on the Board-approved salary schedule for the current fiscal year.

Requisition Number: req6656

Posting Close Date: 10/22/2026

Equal Opportunity Statement: The San Jacinto College District is committed to equal opportunity for all students, employees, and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy and pregnancy-related conditions, religion, gender/sex, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status in accordance with applicable federal and state laws. The following College official has been designated to handle inquiries regarding the College's non-discrimination policies: Sandra Ramirez, VCHR Org/Talent Effectiveness, 4620 Fairmont Pkwy., Pasadena, TX 77504, 281-991-2659. [email protected].

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PT Admissions Advisor

Edtech.com's Summary

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