Chapman University
Recruiting Administrator
🇺🇸
Orange, CA
🕑
Full-Time
💰
$26 - $29
per Hour
💻
Human Resources
🗓️
June 1st, 2026
Edtech.com's Summary
Chapman University is hiring a Recruiting Administrator. The role involves supporting the recruiting and hiring process from job posting through onboarding, coordinating interviews, maintaining applicant tracking systems, communicating with candidates, and ensuring a professional recruitment experience for candidates and hiring managers.
Highlights
- Coordinate and schedule interviews between candidates, recruiters, and hiring managers.
- Manage candidate communications including interview logistics, application status updates, and follow-ups.
- Maintain candidate records in the applicant tracking system (ATS) and manage job postings across internal and external platforms.
- Conduct reference checks, background screening coordination, and I-9 verification.
- Prepare offer letters, employment documentation, and onboarding materials.
- Support sourcing activities, recruiting events, career fairs, and hiring initiatives.
- Track recruiting metrics and generate hiring reports as needed.
- Proficiency with Microsoft Office Suite including Outlook, Word, Excel, and Teams; experience with ATS and HR systems.
- Required qualifications include an Associate’s degree or equivalent experience, minimum of 2 years in administrative, recruiting coordination or related roles, strong communication skills, and ability to maintain confidentiality.
- Compensation ranges from $26.00 to $29.00 per hour for a full-time, non-exempt position.
Recruiting Administrator Full Description
Recruiting Administrator
Please see Special Instructions for more details.
Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.
Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis.
The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
Posting Details
Position Information
Position Title | Recruiting Administrator
Position Type | Regular
Job Number | SA82424
Full or Part Time | full-time 40 hours weekly
Fair Labor Standard Act Classification | Non-Exempt
Anticipated Pay Range | $26.00 - $29.00
Pay Range Information | Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
Position Type | Regular
Job Number | SA82424
Full or Part Time | full-time 40 hours weekly
Fair Labor Standard Act Classification | Non-Exempt
Anticipated Pay Range | $26.00 - $29.00
Pay Range Information | Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
Position Summary Information
Job Description Summary | The Recruiting Administrator supports the recruiting and hiring process from job posting through onboarding. This role is responsible for coordinating interviews, maintaining applicant tracking systems, communicating with candidates, and ensuring a smooth and professional recruitment experience for both candidates and hiring managers.
Responsibilities | Coordinate and schedule interviews between candidates, recruiters, and hiring managers Manage candidate communications including, interview logistics, application status, confirmations, follow-ups and status updates Maintain accurate candidate records in the applicant tracking system (ATS) Manage job postings across internal career site and external job boards Conduct reference checks and background screening coordination Prepare offer letters, employment documentation, and onboarding materials Conduct I-9 verification Support with sourcing activities and recruiting events, career fairs and hiring initiatives Track recruiting metrics and generate hiring reports as needed Ensure a positive candidate experience throughout the hiring process Maintain confidentiality of candidate and company information Ensure compliance with company hiring policies and employment regulations Provide general administrative support to the HR and recruiting teams
Required Qualifications | Associate’s degree or equivalent combination of education and experience. Minimum of 2 years of administrative, recruiting coordination, human resources, customer service, or related experience. Experience coordinating schedules, meetings, or interviews in a fast-paced environment. Excellent written and verbal communication skills. Strong attention to detail and commitment to accuracy. Ability to maintain confidentiality and handle sensitive information with discretion. Demonstrated customer service skills and the ability to interact professionally with candidates, employees, and hiring managers.
Highly organized with exceptional time management skills, able to manage multiple priorities, deadlines and stakeholders in a fast-paced environment. Self-starter, highly motivated and achievement oriented. Experience working with databases, applicant tracking systems (ATS), HR systems, or other data management platforms. Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
Desired Qualifications |
Special Instructions to Applicants | Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.
Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis.
The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
Minimum Number of References | 2
Maximum Number of References | 3
Responsibilities | Coordinate and schedule interviews between candidates, recruiters, and hiring managers Manage candidate communications including, interview logistics, application status, confirmations, follow-ups and status updates Maintain accurate candidate records in the applicant tracking system (ATS) Manage job postings across internal career site and external job boards Conduct reference checks and background screening coordination Prepare offer letters, employment documentation, and onboarding materials Conduct I-9 verification Support with sourcing activities and recruiting events, career fairs and hiring initiatives Track recruiting metrics and generate hiring reports as needed Ensure a positive candidate experience throughout the hiring process Maintain confidentiality of candidate and company information Ensure compliance with company hiring policies and employment regulations Provide general administrative support to the HR and recruiting teams
Required Qualifications | Associate’s degree or equivalent combination of education and experience. Minimum of 2 years of administrative, recruiting coordination, human resources, customer service, or related experience. Experience coordinating schedules, meetings, or interviews in a fast-paced environment. Excellent written and verbal communication skills. Strong attention to detail and commitment to accuracy. Ability to maintain confidentiality and handle sensitive information with discretion. Demonstrated customer service skills and the ability to interact professionally with candidates, employees, and hiring managers.
Highly organized with exceptional time management skills, able to manage multiple priorities, deadlines and stakeholders in a fast-paced environment. Self-starter, highly motivated and achievement oriented. Experience working with databases, applicant tracking systems (ATS), HR systems, or other data management platforms. Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
Desired Qualifications |
Special Instructions to Applicants | Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.
Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis.
The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
Minimum Number of References | 2
Maximum Number of References | 3
Pre-screening Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
- Resume
- Cover Letter
- 3 References Listed on One Page
Optional Documents
MAIN CAMPUS
One University Drive
Orange, CA 92866
(714) 997-6815
RINKER HEALTH SCIENCE CAMPUS
9401 Jeronimo Road
Irvine, CA 92618
© 2019 CHAPMAN UNIVERSITY
One University Drive
Orange, CA 92866
(714) 997-6815
RINKER HEALTH SCIENCE CAMPUS
9401 Jeronimo Road
Irvine, CA 92618
© 2019 CHAPMAN UNIVERSITY
Contact Us
Office of Human Resources
One University Drive
Orange, California 92866
TalentServices@chapman.edu
The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening, and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
Office of Human Resources
One University Drive
Orange, California 92866
TalentServices@chapman.edu
The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening, and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
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