Virginia's Community College System
Registration and Operations Specialist
🇺🇸
Albemarle, VA
🕑
Part-Time
💰
$20 - $25
per Hour
💻
Operations
🗓️
May 22nd, 2026
CRM
Edtech.com's Summary
Piedmont Virginia Community College is hiring a Registration and Operations Specialist. This role supports student registration and daily operations for the Workforce Development Division by handling front office tasks, assisting with enrollment processes, managing student data, and coordinating class administration activities.
Highlights
- Provide front office operations and respond to workforce inquiries through multiple channels.
- Guide students through online funding and enrollment processes, ensure funding eligibility documentation, and facilitate registration sessions.
- Register students using WES, apply payments, and manage attendance, grades, and course evaluations.
- Notify students about program acceptance, funding awards, class details, ID badge process, campus policies, and technology access.
- Communicate with students regarding class cancellations, schedule changes, and school delays.
- Assist with procurement of course materials, preparation of instructor packets, inventory management, and schedule distribution.
- Coordinate office staffing coverage, working up to 29 hours per week within specified weekday hours.
- Required skills include customer service, effective communication, word processing, spreadsheet, and organizational abilities.
- Preferred qualifications include education in Administrative Technology or Business, proficiency with Word, Excel, CRM databases, WES, PeopleSoft, and experience in workforce training support.
- Compensation ranges from $20.00 to $25.00 per hour depending on experience.
Registration and Operations Specialist Full Description
Registration and Operations Specialist
Please see Special Instructions for more details.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Posting Details
Posting Summary
Working Title | Registration and Operations Specialist
Role Title | Education Support Specialist II
Role Code | 29143-SW
FLSA | Nonexempt
Pay Band |
Position Number | 282W0399
Agency | Piedmont Virginia Community College
Division | Piedmont Virginia Community College (Div)
Work Location | Albemarle - 003
Hiring Range | $20.00 - $25.00 per hour, depending on experience
Emergency/Essential Personnel | No
EEO Category | 6-Administrative Support
Full Time or Part Time | Part Time
Does this position have telework options? -Telework options are subject to change based on business needs- |
Does this position have a bilingual or multilingual skill requirement or preference? |
Work Schedule | 29 hours a week within the range of Monday-Thursday, 8am-7pm, Friday 8am-5pm.
Occasionally evening hours.
Sensitive Position | No
Job Description
Piedmont Virginia Community College (PVCC) is a public, open access institution of higher education in the Virginia Community College System whose main campus is located in Charlottesville, Virginia. This is home to the Charlottesville Historic Downtown Mall, The Jefferson School African American Heritage Center, and the John Paul Jones Arena (JPJ). As a comprehensive community college, the College provides quality, accessible, and affordable educational opportunities for the residents of the City of Charlottesville and the counties of Albemarle, Buckingham, Fluvanna, Greene, Louisa, and Nelson. For more information, please visit: pvcc.edu
PVCC is known throughout the community and the Virginia Community College System for its exceptional faculty and staff, the quality of its programs and services, and the success of its students. PVCC seeks to attract, welcome, and retain individuals who reflect the communities we serve.
Position Title: Registration and Operations Specialist
Department: Workforce Development
Employment type: Part–Time wage, non-benefitted, 29 hours per week or less
Position Purpose:
The Workforce division at Piedmont Virginia Community College is seeking an innovative and collaborative individual to join in this registration and operations position. This individual performs activities that support student registration and the daily operations for the Workforce Development Division.
Duties and Responsibilities: Provides front office operations and registration support in the Workforce Development division’s office, which may include receiving visitors by phone or in-person and responding to workforce inquiries, including via email and other digital channels, directing more complex questions to the appropriate persons, and maintaining the organization of the division office’s supplies and equipment. Supports the enrollment of students into workforce programs by guiding potential students through the online funding and enrollment process, ensuring proper documentation for funding eligibility, explaining program expectations and requirements, facilitating registration sessions, registering students for classes in WES, and applying payments to classes. Ensures the collection of student data to validate funding eligibility and student completion of orientation activities and/or course prerequisites. Notifies students of program acceptance, funding award approval, class registration details, ID badge process, campus policies, and technology access. Contacts students as necessary for class cancellations for low enrollment, school opening delays, closings, or class scheduling changes. Assists with procurement of course materials; preparation of instructor packets; attendance, grade, and course evaluation collection and entry into WES; reporting; daily class administration; inventory of course books and materials for each class; and class schedule distribution to internal stakeholders. Works with workforce leadership to assist with issues concerning all instructional programs. Coordination and provision of office staffing/coverage, including working consistently, 29 hours a week within the range of Monday-Thursday, 8am-7pm, Friday 8am-5pm.
Special Assignments | May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications | Experience in a customer facing role. Effective oral and written communication skills, as well as excellent customer service skills Word processing, spreadsheet, and other software document preparation computer skills Excellent organizational skills and task prioritization skills Ability to work on multiple projects simultaneously. Ability to take direction from multiple individuals
Additional Considerations | Additional education preferably in Administrative Technology, Business, or related field Fluency with current computer software including Word, Excel, and customer relations databases (CRM’s) Community college or other higher education institution experience Experience supporting workforce training or development. Proficiency with WES (Modern Campus), PeopleSoft, or a student information system Experience with student registration, intake, and/or advising
Operation of a State Vehicle | No
Supervises Employees | No
Required Travel | minimal within college service area
Role Title | Education Support Specialist II
Role Code | 29143-SW
FLSA | Nonexempt
Pay Band |
Position Number | 282W0399
Agency | Piedmont Virginia Community College
Division | Piedmont Virginia Community College (Div)
Work Location | Albemarle - 003
Hiring Range | $20.00 - $25.00 per hour, depending on experience
Emergency/Essential Personnel | No
EEO Category | 6-Administrative Support
Full Time or Part Time | Part Time
Does this position have telework options? -Telework options are subject to change based on business needs- |
Does this position have a bilingual or multilingual skill requirement or preference? |
Work Schedule | 29 hours a week within the range of Monday-Thursday, 8am-7pm, Friday 8am-5pm.
Occasionally evening hours.
Sensitive Position | No
Job Description
Piedmont Virginia Community College (PVCC) is a public, open access institution of higher education in the Virginia Community College System whose main campus is located in Charlottesville, Virginia. This is home to the Charlottesville Historic Downtown Mall, The Jefferson School African American Heritage Center, and the John Paul Jones Arena (JPJ). As a comprehensive community college, the College provides quality, accessible, and affordable educational opportunities for the residents of the City of Charlottesville and the counties of Albemarle, Buckingham, Fluvanna, Greene, Louisa, and Nelson. For more information, please visit: pvcc.edu
PVCC is known throughout the community and the Virginia Community College System for its exceptional faculty and staff, the quality of its programs and services, and the success of its students. PVCC seeks to attract, welcome, and retain individuals who reflect the communities we serve.
Position Title: Registration and Operations Specialist
Department: Workforce Development
Employment type: Part–Time wage, non-benefitted, 29 hours per week or less
Position Purpose:
The Workforce division at Piedmont Virginia Community College is seeking an innovative and collaborative individual to join in this registration and operations position. This individual performs activities that support student registration and the daily operations for the Workforce Development Division.
Duties and Responsibilities: Provides front office operations and registration support in the Workforce Development division’s office, which may include receiving visitors by phone or in-person and responding to workforce inquiries, including via email and other digital channels, directing more complex questions to the appropriate persons, and maintaining the organization of the division office’s supplies and equipment. Supports the enrollment of students into workforce programs by guiding potential students through the online funding and enrollment process, ensuring proper documentation for funding eligibility, explaining program expectations and requirements, facilitating registration sessions, registering students for classes in WES, and applying payments to classes. Ensures the collection of student data to validate funding eligibility and student completion of orientation activities and/or course prerequisites. Notifies students of program acceptance, funding award approval, class registration details, ID badge process, campus policies, and technology access. Contacts students as necessary for class cancellations for low enrollment, school opening delays, closings, or class scheduling changes. Assists with procurement of course materials; preparation of instructor packets; attendance, grade, and course evaluation collection and entry into WES; reporting; daily class administration; inventory of course books and materials for each class; and class schedule distribution to internal stakeholders. Works with workforce leadership to assist with issues concerning all instructional programs. Coordination and provision of office staffing/coverage, including working consistently, 29 hours a week within the range of Monday-Thursday, 8am-7pm, Friday 8am-5pm.
Special Assignments | May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications | Experience in a customer facing role. Effective oral and written communication skills, as well as excellent customer service skills Word processing, spreadsheet, and other software document preparation computer skills Excellent organizational skills and task prioritization skills Ability to work on multiple projects simultaneously. Ability to take direction from multiple individuals
Additional Considerations | Additional education preferably in Administrative Technology, Business, or related field Fluency with current computer software including Word, Excel, and customer relations databases (CRM’s) Community college or other higher education institution experience Experience supporting workforce training or development. Proficiency with WES (Modern Campus), PeopleSoft, or a student information system Experience with student registration, intake, and/or advising
Operation of a State Vehicle | No
Supervises Employees | No
Required Travel | minimal within college service area
Posting Detail Information
Posting Number | WGE_3191P
Recruitment Type | General Public - G
Number of Vacancies | 1
Position End Date (if temporary) |
Job Open Date | 05/20/2026
Job Close Date | 06/15/2026
Open Until Filled |
Agency Website | pvcc.edu
Contact Name | Human Resources
Email | humanresources@pvcc.edu
Phone Number | 434.961.6567
Special Instructions to Applicants | In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information |
Background Check Statement Disclaimer | The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement | The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement | The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement | VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting | https://jobs.vccs.edu/postings/96324
Recruitment Type | General Public - G
Number of Vacancies | 1
Position End Date (if temporary) |
Job Open Date | 05/20/2026
Job Close Date | 06/15/2026
Open Until Filled |
Agency Website | pvcc.edu
Contact Name | Human Resources
Email | humanresources@pvcc.edu
Phone Number | 434.961.6567
Special Instructions to Applicants | In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information |
Background Check Statement Disclaimer | The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement | The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement | The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement | VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting | https://jobs.vccs.edu/postings/96324
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
- Resume
- Cover Letter/Letter of Application
Optional Documents
- Alternative Hiring Process Letter
- (877) 340-5577
- ats@ssc.vccs.edu
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