Research Compliance Assistant at Chapman University

Edtech.com's Summary

Chapman University is hiring a Research Compliance Assistant. The role involves providing administrative and research compliance support for the Office of Research by assisting with review, tracking, and processing of IRB and IACUC submissions, supporting protocol management, maintaining records, coordinating meetings, and helping ensure completion of required training while collaborating with various administrators and committee members.

Highlights

Assist with review, tracking, and processing of Institutional Review Board (IRB) and Institutional Animal Care and Use Committee (IACUC) submissions.
Manage protocol statuses, communications, and compliance reporting.
Coordinate meeting logistics, track RSVPs, attend meetings, and draft minutes for IRB and IACUC committees.
Use Cayuse, Kuali software, Microsoft Office Suite, and Excel for reporting and protocol management.
Ensure researchers complete required CITI and compliance training.
Maintain confidential records and manage IRB and IACUC Outlook mail inboxes and calendars.
Prior administrative experience and effective oral and written communication skills required.
Compensation range is $18.50 - $20.00 per hour.
Position available for graduate and undergraduate students, with preference for candidates able to commit for at least one academic year.
Department: Office of Research; Supervisor: Natalie Del Rio.

Research Compliance Assistant Full Description

Chapman University

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Please see Special Instructions for more details.

Submit résumé/CV
Provide at least one professional reference (e.g., a professor) and a cover letter
Successful completion of criminal background check required for final candidate
A student who can stay throughout at least one academic year is preferred

Posting Details

Student Title Classification Information

Quick Link	https://chapman.peopleadmin.com/postings/41283
Job Number	SE241824

Position Information

Department or Unit Name	Office of Research
Position Headcount	1
Position Title	Research Compliance Assistant
Academic Year	Academic Year 2026-2027
Term or Semester	All Academic Year
Is this Role for an Undergrad or Grad Student?	Grad and Undergrad
Anticipated Pay Range	$18.50 - $20.00
Pay Range Information	Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
On which Campus will this work be done?	Rinker
Approved Supervisor	Natalie Del Rio
Supervisor Email	[email protected]

Scheduling

Please use dates within Chapman Academic Calendar
(https://www.chapman.edu/academics/academic-calendar.aspx)

Desired Start Date	11/19/2026
Projected End Date	05/23/2027
Average number of hours per week	Up to 19 Hrs

Position Summary Information

Job Description Summary	Provide administrative and research compliance support for the Office of Research by assisting with the review, tracking, and processing of Institutional Review Board (IRB) and Institutional Animal Care and Use Committee (IACUC) submissions. Support protocol management activities, maintain records and communications, assist with compliance reporting, coordinate meeting logistics, and help ensure researchers complete required training. Work collaboratively with IRB and IACUC administrators, faculty, staff, and committee members to support the efficient administration of research compliance processes and related projects.
Responsibilities	Submission intake analysis to determine completeness and consistency; (in consultation with the IACUC/IRB administrators as appropriate, validate the protocol’s review classification (e.g., exempt, expedited, full board, etc.) based upon knowledge developed in the role and over time; Tracking and documenting submission/protocol statuses and correspondences; Disseminating submission/protocol documents to the IRB and IACUC Committees; Responding to faculty and staff to provide status updates; Ability to learn and work with Cayuse and Kuali software. Ability to enforce IRB and IACUC requirements; Consults with the IRB and IACUC administrators when needed; Refers researchers to the IRB and IACUC administrators when needed Managing the IRB and IACUC Outlook mail inboxes/calendars; Maintaining confidentiality Ability to learn and create reports using technology (e.g., Cayuse, Kuali and Excel); Providing periodic and ad hoc IRB reports; Providing IACUC reports, as needed Ensures all research team members complete required training(s); Provides research teams with education and resources related to IRB and IACUC training requirements and processes Assists with IRB and IACUC meeting preparations; Tracks meeting RSVPs of IRB and IACUC members. Attends IRB and IACUC meetings; Takes notes and drafts minutes Completes CITI courses related to research compliance Assists with special projects, as assigned
Required Qualifications	Prior administrative experience Attention to detail Customer service mindset Proven ability to quickly learn new methods, workflows and computer programs/software Effective communication skills (both oral and written) Intermediate skills with Microsoft Office Suite Able to report to work on the Rinker campus on a continuing basis. Strong ability to work in a team setting, work independently, be flexible, take initiative, assure a high level of accuracy, and a high level of service
Desired Qualifications	Available on usual dates of committee meetings at both Chapman campuses (usually on the Rinker campus) Research program experience (e.g., working in a lab, conducting studies) Experience with data entry, documentation, and tracking processes Experience creating forms using Adobe Acrobat Preference is given to candidates who have completed at least one year of college-level coursework.
Special Instructions to Applicants	Submit résumé/CV Provide at least one professional reference (e.g., a professor) and a cover letter Successful completion of criminal background check required for final candidate A student who can stay throughout at least one academic year is preferred

Budget Information

Is Federal work-study required?	With or Without FWS

Pre-screening Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

Resume
Cover Letter
Letter of Recommendation 1

Optional Documents

Letter of Recommendation 2
Letter of Recommendation 3
3 References Listed on One Page

MAIN CAMPUS
One University Drive
Orange, CA 92866
(714) 997-6815

RINKER HEALTH SCIENCE CAMPUS
9401 Jeronimo Road
Irvine, CA 92618

Contact Us
Office of Human Resources
One University Drive
Orange, California 92866
[email protected]

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening, and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

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Research Compliance Assistant

Edtech.com's Summary

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