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Ohio State University
Seasonal Graduate and Professional Admissions Specialist
🇺🇸
Remote - Columbus, Ohio
🕑
Temporary Full-Time
💰
$19 - $25
per Hour
💻
Enrollment
🗓️
September 3rd, 2026
Higher Ed
Admissions
Enrollment
Edtech.com's Summary
Ohio State University is hiring a Seasonal Graduate and Professional Admissions Specialist. The role evaluates transcripts and calculates GPAs to determine whether applicants meet program prerequisites within Strategic Enrollment's Graduate and Professional Admissions team. This specialist also advises prospective applicants on outstanding requirements, maintains checklists in the Student Information System, and supports ad-hoc research and documentation projects for the office.
Highlights
- Calculate and verify GPAs and evaluate the authenticity of transcript documents.
- Advise prospective applicants on courses needed to fulfill prerequisites.
- Update checklists and enter evaluation data in the Student Information System (SIS).
- Review and resolve escalated procedural questions from departments and applicants.
- Assist with documentation updates, job aids, and quality control processes.
- Support ad-hoc projects, including research and data entry, for the office.
- Nine-month seasonal position running October through June, with schedule flexibility required during peak admissions season.
- Bachelor's degree or equivalent combination of education and experience.
- Pay range $19.28-$25.19 per hour, based on internal equity and qualifications.
Seasonal Graduate and Professional Admissions Specialist Full Description
Job Title:
Seasonal Graduate and Professional Admissions Specialist
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Department:
Strategic Enrollment | Graduate and Professional Admissions
This is a 9-month seasonal position starting in October and ending on or before June, 2027. The Seasonal Program Specialist in Graduate and Professional Admissions is responsible for assisting with all functions related to the evaluation or referral processes.
Calculates and enters the overall GPA as well as the GPA for each previous university. Determines if the GPA criteria has been met and confirms all transcripts have been received. Evaluates authenticity of transcript documents. Identifies and applies appropriate resources to interpret and evaluate program prerequisites, academic calendars, transfer credit and grading systems. Updates checklists in the Student Information System (SIS) and enters calculated GPA on the evaluation page in SIS. Advises prospective applicants on appropriate courses to fulfill prerequisites. Confirms that all prerequisites are complete. Develops and maintains a thorough understanding of university structure, programs, policies, procedures, and admission requirements. Fosters an understanding of international and domestic educational systems, as well as U.S. Citizenship and Immigration Services in the Graduate and Professional Admissions evaluation process. Research, interpret, and apply appropriate resources to evaluate degree requirements. Reviews and responds to incoming questions, external (departments) and internal (Outreach/Student), as well as resolves escalated procedural questions. Connects standardized test scores and other materials to applicant records. Applies final transcript requirements to applicant records. Assists with annual update and review of area documentation, which includes the design and development of documentation and job aids. Performs quality control functions. Reviews processes and provides suggestions to manager of possible efficiencies. Willing to cross train in all functions within each area of Graduate and Professional Admissions. Promotes a coordinated and collaborative, teamwork-based environment. Assists in maintaining quality control processes. Works in a production environment and meets or exceeds expected volumes while maintaining quality. Performs other duties as assigned.
The Program Specialist will do ad-hoc projects in support of the office or the Associate and the Assistant Director. These projects could be web research, data entry using excel and the database, general office work, updating guides and documentation in support of the unit.
Hours of operation are M - F, 7:30am – 6:00pm with a flexible 8-hour workday within the times specified. Employees typically work 40 hours per week but there may be overtime during GP Admission's peak season (between October and February). Presently GP Admissions is working within a remote work environment but that is subject to change due to office needs.
Required Qualifications:
Bachelor's degree or equivalent combination of education and experience. Flexibility to work schedule during peak seasons.
Desired Qualifications:
One to two years office experience/data entry experience in a structured office environment, experience working with graduate programs, understanding of student admissions practices; strong interpersonal, written, and verbal communication skills. Knowledge of the Student Information System (SIS) and Microsoft Office products.
Additional Information:
This is a 9-month seasonal position starting in October and ending in or before June, 2027.
The pay range for this job profile is $19.28 - $25.19/hour. The offer for this position will fall within this range based on internal equity, unit's available budget, and the candidate's qualifications.
Job Profile: Graduate and Professional Admissions Specialist 1
Function: Academic Administration
Sub-function: Graduate and Professional Admissions
Career Band: Individual Contributor - Specialized
Career Level: S1
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Location:
Student Academic Services (0160)
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Position Type:
Seasonal (Seasonal)
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Scheduled Hours:
40
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Shift:
First Shift
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.
The university is an equal opportunity employer, including veterans and disability.
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