Edtech.com's Summary

Arizona State University is hiring a Senior Academic Personnel Specialist. The role provides leadership and support for managing complex academic personnel actions such as reviews and promotions for faculty and academic professionals across the Ira A. Fulton Schools of Engineering. The specialist ensures compliance with policies and processes while coordinating between academic units and faculty administration to maintain efficiency and consistency.

Highlights

Manage and coordinate complex academic personnel actions including probationary reviews, promotion, tenure, sabbaticals, and performance evaluations.
Review personnel cases for accuracy, completeness, and compliance before submission to higher offices.
Apply university, college, and governance policies to ensure consistent personnel processes.
Serve as primary liaison between academic units and the Faculty Administration team.
Monitor multiple review cycles, identify risks, and ensure adherence to deadlines.
Develop documentation, tracking systems, and resources to support process standardization and efficiency.
Requires deep knowledge of academic policies and ability to implement process improvements.
Experience with faculty affairs in large decentralized universities and familiarity with platforms like Interfolio preferred.
Bachelor's degree and minimum five years relevant experience or equivalent combination required.
Salary range: $60,000 to $77,000 per year, depending on experience.

Senior Academic Personnel Specialist Full Description

Job Profile:HR Services Specialist 3

Job Family:HR Services

Time Type:Full time

Max Pay - Depends on experience:$77,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job profile Summary:
Serves as a resource within the college to perform HR activities and advises on policies, procedures, statues, and laws to ensure all human resources transactions are processed in accordance to policy and law.

Job Description:

Position Salary Range: $60,000 - $77,000 per year, DOE

The Ira A. Fulton Schools of Engineering seeks a highly skilled and collaborative Senior Academic Personnel Specialist to provide expert-level operational leadership and support for academic personnel actions across the schools, in close partnership with the Faculty Administration team within the Dean's Office. Housed in the Engineering Dean's Office, this position serves as a central point of coordination to ensure alignment, accountability, and process excellence across academic personnel actions.

Under the general supervision of the Assistant Director of Academic Personnel, this role oversees the work of academic units in managing complex personnel actions for Faculty and Academic Professionals, including probationary reviews, promotion and tenure, sabbatical reviews, career-track promotions, multi-year reviews, and annual performance evaluations. This position works collaboratively to ensure efficiency, compliance, consistency, and continuous improvement across all academic personnel actions.

The successful candidate will:

Demonstrate exceptional ability to build and maintain effective working relationships with a diverse community of administrators and staff.
Have a high essential level of discretion, as this role routinely handles confidential and sensitive information.
Possess deep knowledge of academic and university policies and procedures, along with the ability to identify best practices and implement process enhancements.

Essential Duties:

Independently manage and coordinate complex academic personnel actions at the college level, ensuring timely progression through all required review stages.
Review and evaluate personnel cases for completeness, accuracy, and compliance prior to submission to the Dean's Office or Provost's Office.
Apply and operationalize university, college, and governance policies to support consistent and compliant personnel processes.
Serve as a primary point of contact between academic units and the Faculty Administration team, facilitating clear communication and resolving process-related questions.
Monitor timelines and workflow progress across multiple concurrent review cycles, identifying risks and ensuring adherence to established deadlines.
Develop and maintain documentation, tracking systems, and process resources that support standardized and efficient operations across schools.
Exercise sound judgment and discretion in handling confidential and sensitive personnel matters.

Desired Qualifications:

Experience working in faculty affairs or academic personnel administration within a large, decentralized university environment.
Demonstrated ability to manage high-volume, deadline-driven work requiring precision and strong organizational skills.
Knowledge of faculty governance structures and review processes in higher education.
Proven ability to advise academic leaders and staff on procedural matters and recommend policy-aligned solutions.
Experience strengthening operational processes through documentation, standardization, or system improvements.
Strong analytical skills with the ability to identify inconsistencies or risks and proactively address them.
Ability to build collaborative relationships across multiple academic units and administrative offices.
Experience working with faculty activity reporting, case management, or review platforms (e.g., Interfolio or similar systems).
Demonstrated professionalism and discretion in handling sensitive information.

Working Environment:

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work.
Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.
Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
Ability to clearly communicate verbally, read, write, see and hear to perform essential functions.

Department Statement:

The Ira A. Fulton Schools of Engineering is the largest and most comprehensive engineering school in the nation and seeks to deliver a world-class learning experience for our students and to advance research and innovation - all at scale. We value and emphasize inherently interdisciplinary endeavors that capitalize on both the breadth and depth of our outstanding faculty and have built a special place for largescale innovation characterized by foundational excellence and translational impacts. We are an engineering school on the rise in the most innovative university in the country and in the heart of the nation's fifth largest metropolitan area. The scale of our faculty research interests, and interdisciplinary mindset combined with 50+ graduate degree programs and 29 undergraduate degree programs provide the foundation and collaborative possibilities to advance new ideas.

The Fulton Schools of Engineering on the Tempe, Polytechnic, and West campuses is comprised of eight schools based on academic programs and research areas. The Fulton Schools of Engineering has nationally recognized faculty who conduct research, instruct and mentor students, and provide service to the profession and community. If you wish to work in an environment where you will be valued for the skills you bring to projects and be challenged to stretch your current capabilities and imagination, then consider becoming part of the Ira A. Fulton Schools of Engineering. Learn more at engineering.asu.edu/about.

Driving Requirement:Driving is not required for this position.

Location:Campus: Tempe

Funding:No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$18897.htmld

To be considered, your application must include all of the following attachments:

Cover letter
Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact HR Talent Acquisition before the posting close date to request edits.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Original Job Description