Edtech.com's Summary

Purdue University Fort Wayne is hiring a Senior Administrative Assistant for the School of Music. The role involves providing high-level administrative support to the Director, managing financial accounts, coordinating purchasing and scheduling, and assisting with recruitment activities.

Highlights

Maintain and reconcile School of Music financial accounts and prepare budget projections.
Manage purchasing including P-card transactions, payee certifications, invoices, and petty cash.
Coordinate the Director’s correspondence, meeting scheduling, and reports.
Oversee assignments for the school secretary and contribute to annual evaluations.
Order music for ensembles and office supplies; arrange lodging for guest artists.
Assist search committees with recruitment processes.
Required skills include proficiency in Word, Excel, PowerPoint, Outlook, and internet applications.
Must have at least three years of general office experience, knowledge of budgeting, hiring practices, and student financial aid.
High School diploma or GED required; experience in an academic setting preferred.
Position pays $17.50 per hour and offers benefits such as free tuition through Purdue University Global, fee remission for family members, insurance starting first day, and generous paid time off.

Senior Administrative Assistant Full Description

Join Purdue University Fort Wayne:

We are currently seeking a full-time, on-site, Senior Administrative Assistant in the School of Music. This position provides high level administrative support to the Director of the School of Music. The pay for this position is $17.50/hr.

Primary Responsibilities:

Maintain and reconcile School of Music accounts to ensure accurate transfers and payments
Track payments for expenditures and prepare reports for the Director.
Compile financial data to prepare budget projections.
Manage purchasing including processing P-card transactions, payee certifications, direct invoice vouchers, purchase requests, and petty cash.
Screen calls and visitors; coordinate Director’s correspondence, meeting scheduling, and reports.
Coordinate school secretary’s assignments to ensure quality and timeliness of work; provide input on annual evaluation.
Order music for ensembles
Order office supplies
Arrange lodging and receive/process paperwork for guest artists.
Assist search committees with recruitment activities.
Other duties as assigned.

Required Qualifications:

A High School diploma or GED.
Three or more years in general office experience required.
Knowledge of budgeting, hiring practices, contracts, and student financial aid.
Excellent verbal and written communication skills.
Strong organizational and time management skills and attention to detail.
Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs.

Preferred Qualifications:

Experience in academic setting.

Benefits:

Free tuition through Purdue University Global.
Fee remission for a traditional Purdue degree for yourself, your spouse, and your child(ren).
Insurance starts on first day of employment.
Generous Paid Time Off – additional PTO in December.
Additional benefit information: https://www.purdue.edu/hr/benewell/

Additional Information:

Resumes and cover letters that contain portraits or personal information will not be reviewed by the hiring committee.
Purdue will not sponsor employment authorization for this position.
A background check will be required for employment in this position

Purdue Fort Wayne is an EEO/AA.

FLSA Status

Non-Exempt

Original Job Description

Join Purdue University Fort Wayne:

Primary Responsibilities:

Maintain and reconcile School of Music accounts to ensure accurate transfers and payments
Track payments for expenditures and prepare reports for the Director.
Compile financial data to prepare budget projections.
Manage purchasing including processing P-card transactions, payee certifications, direct invoice vouchers, purchase requests, and petty cash.
Screen calls and visitors; coordinate Director’s correspondence, meeting scheduling, and reports.
Coordinate school secretary’s assignments to ensure quality and timeliness of work; provide input on annual evaluation.
Order music for ensembles
Order office supplies
Arrange lodging and receive/process paperwork for guest artists.
Assist search committees with recruitment activities.
Other duties as assigned.

Required Qualifications:

A High School diploma or GED.
Three or more years in general office experience required.
Knowledge of budgeting, hiring practices, contracts, and student financial aid.
Excellent verbal and written communication skills.
Strong organizational and time management skills and attention to detail.
Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs.

Preferred Qualifications:

Experience in academic setting.

Benefits:

Free tuition through Purdue University Global.
Fee remission for a traditional Purdue degree for yourself, your spouse, and your child(ren).
Insurance starts on first day of employment.
Generous Paid Time Off – additional PTO in December.
Additional benefit information: https://www.purdue.edu/hr/benewell/

Additional Information:

Resumes and cover letters that contain portraits or personal information will not be reviewed by the hiring committee.
Purdue will not sponsor employment authorization for this position.
A background check will be required for employment in this position

Purdue Fort Wayne is an EEO/AA.

FLSA Status

Non-Exempt

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