Edtech.com's Summary

Purdue University is hiring a Senior Administrative Coordinator for the Office of Indiana State Chemist (OISC). The role involves coordinating financial and administrative processes such as managing feed quarterly tonnage, handling payments, supporting financial reporting, and providing customer service within a regulatory environment.

Highlights

Manage feed quarterly tonnage process with Feed program staff coordination
Handle incoming mail including applications, forms, and revenue distribution during renewal season
Process and reconcile credit card payments for the office
Support financial business processes to enhance office performance and efficiency
Assist with financial analyses and prepare reports for leadership
Oversee customer service and communication with the regulated industry
Train and mentor new employees and student workers
Provide recommendations to improve process efficiencies
Required qualifications: High School diploma/GED and 4 years of experience in business support or related fields
Preferred skills: Intermediate MS Word and Excel, customer service, data entry, file management

Senior Administrative Coordinator Full Description

Job Summary

The Senior Administrative Coordinator at the Office of Indiana State Chemist (OISC) is part of an accounting team that supports a nationally recognized agency that strives to protect Indiana’s agriculture, environment and the public.

What You'll Be Doing:

Coordinating with the Feed program staff to manage the feed quarterly tonnage process
Assisting with incoming mail, including applications, forms and revenue and direct to appropriate recipients during renewal season
Overseeing and assisting with the process of receiving, processing and reconciling credit card payments for the office
Providing support and back up for all financial business processes to improve performance and efficiency
Assisting supervisor with financial analyses of program accounts and in preparing financial reports to the State Chemist and program administrators
Overseeing and assisting with customer service and communication, including collaboration and communication with the regulated industry
Identifying solutions to problems or challenges as they arise and work with supervisor to implement them
Assisting in training new employees and student workers to complete tasks effectively and efficiently
Tracking completion of team objectives and effectiveness of processes and procedures
Mentoring team members, new employees and student workers
Making recommendations to supervisor for improvements to process efficiencies

What We're Looking For:

High School diploma/GED
4 years of experience in business support, customer service, bookkeeping, administrative or operational support or a related field
Organizational skills
Effective communicator
Interpersonal skills (teamwork, active listening, conflict resolution, etc.)
Ability to problem-solve and present solutions to supervisor to help increase efficiency and improve effectiveness

Nice to Have:

Associate’s degree in a field such as office management, business administration or similar
Intermediate skills with office software such as MS Word and MS Excel
Attention to detail
Ability to explain policies and procedures
Customer service, data entry and file management skills

What We'd Like You to Know:

To learn more about Purdue’s benefits summary
Purdue will not sponsor employment authorization for this position
A background check will be required for employment in this position
This was formerly classified as an operational/technical position; an internal lateral transfer will retain same benefit standing
FLSA: Non-Exempt (Eligible For Overtime)
Retirement Eligibility: Non-exempt Defined Contribution Plan
Purdue University is an EO/AA university

Career Stream

Administrative and Operational Support 3

Pay Band S040
Link to Purdue University's compensation guidelines: https://www.purdue.edu/hr/mngcareer/compguidelines/index.php
Job Code #20002464
Link to Career Path Maker: https://www.purdue.edu/hr/careerpathmaker/

*Effective August 1, Purdue implemented a new background screen policy: any internal transfer will receive a new background screen if one has not been run within the last year.

Who We Are

Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.

Purdue University is an EO/EA University.

Original Job Description

Job Summary

What You'll Be Doing:

Coordinating with the Feed program staff to manage the feed quarterly tonnage process
Assisting with incoming mail, including applications, forms and revenue and direct to appropriate recipients during renewal season
Overseeing and assisting with the process of receiving, processing and reconciling credit card payments for the office
Providing support and back up for all financial business processes to improve performance and efficiency
Assisting supervisor with financial analyses of program accounts and in preparing financial reports to the State Chemist and program administrators
Overseeing and assisting with customer service and communication, including collaboration and communication with the regulated industry
Identifying solutions to problems or challenges as they arise and work with supervisor to implement them
Assisting in training new employees and student workers to complete tasks effectively and efficiently
Tracking completion of team objectives and effectiveness of processes and procedures
Mentoring team members, new employees and student workers
Making recommendations to supervisor for improvements to process efficiencies

What We're Looking For:

High School diploma/GED
4 years of experience in business support, customer service, bookkeeping, administrative or operational support or a related field
Organizational skills
Effective communicator
Interpersonal skills (teamwork, active listening, conflict resolution, etc.)
Ability to problem-solve and present solutions to supervisor to help increase efficiency and improve effectiveness

Nice to Have:

Associate’s degree in a field such as office management, business administration or similar
Intermediate skills with office software such as MS Word and MS Excel
Attention to detail
Ability to explain policies and procedures
Customer service, data entry and file management skills

What We'd Like You to Know:

To learn more about Purdue’s benefits summary
Purdue will not sponsor employment authorization for this position
A background check will be required for employment in this position
This was formerly classified as an operational/technical position; an internal lateral transfer will retain same benefit standing
FLSA: Non-Exempt (Eligible For Overtime)
Retirement Eligibility: Non-exempt Defined Contribution Plan
Purdue University is an EO/AA university

Career Stream

Administrative and Operational Support 3

*Effective August 1, Purdue implemented a new background screen policy: any internal transfer will receive a new background screen if one has not been run within the last year.

Who We Are

Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.

Purdue University is an EO/EA University.

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