Edtech.com's Summary

The University of Texas at El Paso (UTEP) is hiring a Senior Coordinator for Enrollment Events & Programs. This role leads the planning, coordination, and execution of enrollment management events and programs, manages event logistics and timelines, and collaborates with university departments and external vendors to ensure successful event operations.

Highlights

Lead logistical planning, coordination, and execution of divisional enrollment events and programs.
Develop and manage event calendars, timelines, operational checklists, and staffing plans.
Provide event-day leadership and post-event assessments to improve operations and participant experience.
Serve as liaison with university service providers, campus partners, and external vendors.
Ensure compliance with university policies, purchasing procedures, and event regulations.
Proficient in Microsoft Office and able to learn institutional software systems.
Bachelor's degree required with three years of professional experience in event planning, project management, or related fields.
Preferred experience in higher education event management, vendor relations, CRM systems, and fluency in Spanish.
Works with diverse stakeholders including students, families, and campus departments.
Annual salary of $46,550 and a comprehensive benefits package including medical, retirement, paid leave, and employee discounts.

Senior Coordinator for Enrollment Events & Programs Full Description

Senior Coordinator for Enrollment Events & Programs

Job ID

16329

Location

El Paso, TX

Full/Part Time

Full-Time

Regular/Temporary

Regular

Position Information

Hiring Department: Admissions & Recruitment

Reports To: Director of New Student Orientation

Job Location: El Paso, Texas (On Site)

Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.

Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm. Flexibility is required on evenings and weekends.

FLSA status: Exempt

Earliest Start Date: As soon as possible.

Salary: $46,550 Annually.

Required Application Materials:

Resume
List of three references

Position Summary

Under minimal supervision, provides coordinating services, keeps official records, and executes administrative policies determined by or in conjunction with other officials, within area of assigned responsibility.

Leads the logistical planning, coordination, and implementation of divisional events, programs, and initiatives.

Develops and manages comprehensive event calendars, timelines, project plans, operational checklists, implementation schedules, staffing plans, and event logistics guides.

Provides event-day leadership and operational coordination to ensure events run efficiently and effectively.

Conducts post-event assessments and develops recommendations for operational improvements and enhanced participant experiences.

Assists with the development of divisional event planning standards, operational procedures, planning guides, and best practices.

Serves as the primary liaison with university service providers, campus partners, and external vendors supporting Enrollment Management events, including facility requests, room scheduling, catering, and other services and deliverables needed for event.

Facilitates planning meetings and communications to ensure campus resources and services are secured and delivered on schedule.

Coordinates the production and distribution of event materials, participant resources, signage, and printed collateral.

Research industry trends, innovative event practices, and operational strategies to enhance divisional events and participant experiences.

Ensures compliance with university policies, purchasing procedures, facility guidelines, and event-related regulations.

Knowledge of all Microsoft Office software and able to learn and use institutional software systems.

Complies with all State and University policies.

Other duties may be assigned.

Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Required Qualifications:

Education: Bachelor’s Degree

and

Experience: Three years of professional experience in event planning, event operations, project management, conference services, or hospitality management.

Experience coordinating multiple projects, timelines, and priorities simultaneously.

Strong organizational, communication, and customer service skills.

Demonstrated ability to work collaboratively with diverse stakeholders.

Preferred Education/Experience:

Experience planning and executing large-scale events.

Experience working in higher education, enrollment management, admissions, student affairs, recruitment, orientation, campus visits, or related areas.

Experience managing vendor relationships, facility coordination, and campus event services.

Experience supporting division-wide or institution-wide events.

Experience utilizing CRM systems, event registration platforms, project management software, or related technologies.

Spanish fluency.

Demonstrated experience working with students, families, and diverse populations.

Why Pick UTEP

The University of Texas at El Paso (UTEP) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.

UTEP is America’s leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 26,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor’s, master’s and doctoral degree programs at the only open-access, top-tier research university in America.

This is an especially exciting time to join UTEP as it advances the goals of its 2030 Strategic Plan. Built around the institution’s core strengths—its location, its people, its supportive culture, and its community partnerships—the plan lays out a bold vision for the next decade, aimed at maximizing the University’s regional impact and national stature.

Miner Perks and Benefits

What UTEP Offers:

Benefit Package includes: Medical, Prescription, Life Insurance and Wellness platform
Voluntary Benefits: Dental, Vision, Additional life insurance, UT Flex, Short and Long - term disability plans
Retirement Programs
Longevity Pay
Paid Vacation & Sick Leave
Paid Holidays
Employee Discounts & Perks
Employee Education Assistance program
And much more! Visit our Benefits Summary Page for more information on our additional benefits.

Disclaimer: Eligibility for perks and benefits may vary based on part-time or full-time employment.

Additional Information

Note: To the extent that this position involves research, work, or access to critical infrastructure as referenced in Executive Order GA-48, being hired for and continuing to be employed in this position requires the ability to maintain the security or integrity of the infrastructure.

The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents’ performance objectives as outlined by the incumbents’ immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver’s license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 50 pounds.

The noise level for this work environment is usually moderate.

In keeping with its access, excellence, and impact mission, The University of Texas at El Paso is committed to a learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee’s or prospective employee’s right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries—including the filing of a Formal Complaint or reporting an incident—about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at (915) 747-8358, by email at [email protected], or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 223C.

For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at [email protected].

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Senior Coordinator for Enrollment Events & Programs

Edtech.com's Summary

Senior Coordinator for Enrollment Events & Programs Full Description

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