Edtech.com's Summary

Columbia University is hiring a Senior Coordinator, Strategic Initiatives and Executive Support. This role involves providing administrative and executive support for presidential initiatives, the Chief of Staff, and senior staff in the Office of the President, while managing complex projects and coordinating committees with discretion and independent judgment.

Highlights

Provides reception and hospitality, greeting high-profile guests and managing multiple phone lines with diplomacy.
Acts as backup for other administrative roles and duties within the office.
Supports the Chief of Staff by scheduling meetings, arranging travel, and processing expenses.
Prepares correspondence, briefings, research materials, spreadsheets, and PowerPoint presentations, ensuring accuracy.
Manages administrative support for committees, task forces, and strategic projects across the University.
Maintains committee records, contacts, archives, and project plan databases with discretion and professionalism.
Coordinates virtual and in-person committee meetings, liaising with University departments for logistics and scheduling.
Requires proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and aptitude to learn project management tools.
Minimum qualifications include a bachelor's degree and at least two years of related experience, with preferred experience in scheduling and senior management interactions.
Salary range is $66,300 to $72,000, with a 35-hour workweek and flexible hours as needed.

Senior Coordinator, Strategic Initiatives and Executive Support Full Description

Job Type: Officer of Administration
Regular/Temporary: Regular
Hours Per Week: 35
Salary Range: $66,300 - $72,000

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

Reporting to the Associate Director, Strategic Initiatives and Executive Support, the Senior Coordinator, Strategic Initiatives and Executive Support provides administrative support for presidential initiatives and other campus projects. The Senior Coordinator also provides executive support to the Chief of Staff and other senior staff in the Office of the President. The ideal candidate is highly motivated with extensive experience providing successful administrative support for complex projects and executive-level administrative support. The position requires flexibility, judgment, tact, timeliness, attention to detail, and the ability to multitask and to solve problems independently or with minimal direction.

Responsibilities

Provides reception and hospitality for the office, greeting high-profile guests, answering multiple phone lines, and relaying messages using sound judgment, ensuring the highest level of diplomacy and discretion.
Acts as back-up coverage for other administrative positions and duties.
Provides administrative support to the Chief of Staff, including scheduling meetings, arranging travel, and submitting expenses.
Prepares materials such as drafting correspondence and briefings, conducting research, creating and maintaining spreadsheets, and developing PowerPoint presentations, ensuring accuracy and University standards.
Provides administrative support for committees, task forces, and initiatives, as well as the planning and implementation of strategic projects to meet the needs of the University and the President.
Supports the development of committee reports, tracking sources, organizing research, and creating data visuals with the highest level of discretion, independent judgment, and professionalism.
Maintains detailed committee records, including contact lists, documentation, internal files, presidential archives, and a database of project plans.
Coordinates virtual and in-person committee meetings, assisting with scheduling, overseeing logistics, and liaising with various University departments.
As directed, interface with senior administrators, faculty, and various offices throughout the University to support committee agendas.
Other duties as assigned.

Minimum Qualifications

Bachelor's degree required—minimum two years of related experience.

Additional Position-Specific Minimum Qualifications

Strong time management, verbal and written communication, and computer skills, proficiency with Microsoft Office, Outlook, Word, Excel, and PowerPoint, and comfort with learning project management tools.
Ability to work in a fast-paced, results-oriented environment.
Previous research experience in retrieving and compiling information from multiple sources.
Scheduling experience preferred.
Confidentiality, discretion, and good judgment are required.
Must be consistently punctual and able to accommodate a non-traditional work schedule, including flexible hours, evenings, and weekends as needed.

Preferred Requirements

Prior experience interacting with senior management is strongly preferred.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

Original Job Description

Job Type: Officer of Administration
Regular/Temporary: Regular
Hours Per Week: 35
Salary Range: $66,300 - $72,000

Position Summary

Responsibilities

Provides reception and hospitality for the office, greeting high-profile guests, answering multiple phone lines, and relaying messages using sound judgment, ensuring the highest level of diplomacy and discretion.
Acts as back-up coverage for other administrative positions and duties.
Provides administrative support to the Chief of Staff, including scheduling meetings, arranging travel, and submitting expenses.
Prepares materials such as drafting correspondence and briefings, conducting research, creating and maintaining spreadsheets, and developing PowerPoint presentations, ensuring accuracy and University standards.
Provides administrative support for committees, task forces, and initiatives, as well as the planning and implementation of strategic projects to meet the needs of the University and the President.
Supports the development of committee reports, tracking sources, organizing research, and creating data visuals with the highest level of discretion, independent judgment, and professionalism.
Maintains detailed committee records, including contact lists, documentation, internal files, presidential archives, and a database of project plans.
Coordinates virtual and in-person committee meetings, assisting with scheduling, overseeing logistics, and liaising with various University departments.
As directed, interface with senior administrators, faculty, and various offices throughout the University to support committee agendas.
Other duties as assigned.

Minimum Qualifications

Bachelor's degree required—minimum two years of related experience.

Additional Position-Specific Minimum Qualifications

Strong time management, verbal and written communication, and computer skills, proficiency with Microsoft Office, Outlook, Word, Excel, and PowerPoint, and comfort with learning project management tools.
Ability to work in a fast-paced, results-oriented environment.
Previous research experience in retrieving and compiling information from multiple sources.
Scheduling experience preferred.
Confidentiality, discretion, and good judgment are required.
Must be consistently punctual and able to accommodate a non-traditional work schedule, including flexible hours, evenings, and weekends as needed.

Preferred Requirements

Prior experience interacting with senior management is strongly preferred.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

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Senior Coordinator, Strategic Initiatives and Executive Support

Edtech.com's Summary

Senior Coordinator, Strategic Initiatives and Executive Support Full Description

Associate Director for Strategic Initiatives

Specialist, Business Services

Administrative and Academic Services Specialist

Administrative Support Specialist

Associate Dean Arts, Business, Humanities, and Social Sciences