Edtech.com's Summary

University of Texas at Austin is hiring a Senior Course Scheduler, Electrical and Computer Engineering in Cockrell School of Engineering. The role builds and maintains the class schedule for the Chandra Department of Electrical and Computer Engineering, the largest department in the Cockrell School of Engineering with more than 2,500 students, working with faculty leadership and using the university’s scheduling and registration systems. The scheduler also administers course instructor surveys and grade reporting and manages the teaching assistant application and assignments.

Highlights

Schedule the department’s courses, including Individual Instruction courses, and work with faculty leadership to resolve scheduling disputes and apply college and departmental teaching loads and enrollment requirements.
Enter and proof class schedules in automated scheduling and registration systems, ensure appropriate classroom facilities are available, and prepare reports that guide space planning and room booking.
Maintain course inventory in the Faculty and Student Electronic Tracking System (FaSET) and manage grade reporting, input, and changes, including for Independent Study courses.
Administer Course Instructor Surveys and collect syllabi and faculty CVs each semester for upload to the UT Registrar site.
Facilitate teaching assistant assignments and allocations, manage the TA application at the direction of the faculty TA coordinator and Associate Chair of academic affairs, and coordinate TA appointments and tuition with Human Resources and Graduate Advising.
Coordinate the yearly Graduate Site Visit, including the budget, venue and catering contracts, group travel, and agenda.
Serve as department liaison for student funding requests for competition and conference travel, working with Engineering Student Services on student organization funding.
Hold a bachelor’s degree in a related field and at least three years of relevant administrative experience, with solid Microsoft Office skills and strong attention to detail.
Preferred experience includes higher education administration, particularly in a STEM or research-intensive setting, and faculty-facing administrative support in a large unit.
Pay of $53,500 plus, depending on qualifications, in a Monday through Friday 8 a.m. to 5 p.m. schedule with occasional evening and weekend work during peak times.

Senior Course Scheduler, Electrical and Computer Engineering in Cockrell School of Engineering Full Description

Position Details

Hiring Department: Chandra Department of Electrical and Computer Engineering
Position Open To: All Applicants
Weekly Scheduled Hours: 40
FLSA Status: Non-Exempt from FLSA
Earliest Start Date: Immediately
Position Duration: Expected to Continue
Location: UT MAIN CAMPUS

About ECE

The Chandra Family Department of Electrical and Computer Engineering (ECE) is the largest department in the Cockrell School of Engineering with more than 2,500 students and 80 faculty. Our outstanding faculty bring state-of-the-art research, development, and design experience into the classroom, ensuring that our students and alumni are amongst the best in their fields and that our research advances the scientific community as well as society and business.

Purpose

The Senior Course Scheduler, under limited supervision, works closely with academic units to schedule classes and/or course-related programming, including updates and cancellations by coordinating data entry and proofing schedules using automated scheduling and registration systems. Ensures appropriate classroom facilities are available. Keeps departments apprised of changes in policies and deadlines within required notification period. Problem solve and troubleshoot escalated issues or complex issues to resolution. Review requested changes with departments. Coordinate and monitor departmental compliance with various reporting structures, including but not limited to, course instructor surveys and final exam reporting. Prepare reports to advise space planning, the configuration of classes for student allocation and the provision of room booking as well as other related reports. Facilitate teaching assistant assignments and allocations and manage the TA application at direction of faculty TA coordinator and Associate Chair of academic affairs. May assist with the development and implementation of policies and procedures to improve work processes and tasks.

Responsibilities

Course Scheduling and Management: Oversee scheduling courses for the department, including Individual Instruction courses. Work with faculty leadership to resolve disputes and improve course scheduling. Implement college and departmental teaching loads and enrollment requirements. Oversee course inventory management, including updating Faculty and Student Electronic Tracking System (FaSET).
Serve as the administrator of Course Instructor Surveys (CIS). Manage grade reporting, input, and changes for all courses including for Independent Study courses, and Course Flags. Collect course syllabi and faculty CV's each semester and upload them to the UT Registrar site for public viewing. Process Authorization to Teach Graduate Course forms and exam waivers (if applicable).
Coordinate yearly Graduate Site Visit including establishing budget and reporting on expenditures, venue and catering contracts, group travel authorizations and arrangements, arranging agenda and logistics.
Serve as department liaison for student funding requests for academic-related competition and conference travel. Collaborate with Engineering Student Services on student org funding and associated travel arrangements.
At the direction of the faculty teaching assistant coordinator and Associate Chair of academic affairs, facilitate TA assignments and allocations and manage the TA application. Communicate with faculty, coordinate with Human Resources and Graduate Advising on appointments and tuition and serve as an additional point of contact for TAs.
Other related functions as assigned

Required Qualifications

Bachelor's degree in a related field.
At least three (3) years of relevant administrative experience.
Demonstrated ability to multitask and meet deadlines.
Demonstrated ability to work with accuracy and attention to detail and follow instructions.
Excellent problem-solving, interpersonal, verbal and written communication skills.
Ability to be goal-driven and work independently or as a team member.
Solid knowledge of office productivity tools (Microsoft Office).

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

More than three (3) years of relevant administrative experience.
Experience in higher education, particularly in a STEM environment or with a significant research operation.
Experience in administrative support functions in a large unit in a faculty-facing position.

Salary Range

$53,500+ depending on qualifications

Working Conditions

Work is performed in a standard office environment.
Repetitive use of keyboard at workstation.
Position includes significant travel is required (if applicable)
Work outside of standard business hours, including evenings and weekends, is required.

Work Shift

Standard business hours are Monday – Friday 8:00 a.m. to 5 p.m.

Work outside of normal business hours may be required on an occasional basis during peak times or for special events

Required Materials

Resume/CV
Letter of interest
3 work references with their contact information; at least one reference should be from a supervisor

Benefits

Competitive health benefits (employee premiums covered at 100%, family premiums at 50%); Teachers Retirement System of Texas defined benefit retirement plan with 8.25% employer matching funds; 403(b) and 457(b) programs; tuition assistance; free rides on UT Shuttle and Austin CapMetro buses with staff ID card.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015.

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Senior Course Scheduler, Electrical and Computer Engineering in Cockrell School of Engineering

Edtech.com's Summary

Senior Course Scheduler, Electrical and Computer Engineering in Cockrell School of Engineering Full Description

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