Edtech.com's Summary

The university is hiring a Senior Events Planner who will lead the planning, management, and execution of major events while coordinating with internal teams and stakeholders. This role involves training staff, overseeing budgets, ensuring event alignment with brand goals, managing vendor agreements, and conducting post-event analysis to improve performance.

Highlights

Train and organize department communications and team tasks.
Lead production and live management of major events.
Set measurable outcomes and analyze event performance data.
Manage budgets and ensure timely invoice processing.
Research and approve event concepts, themes, and décor consistent with university branding.
Oversee planning documentation, load-in/load-out schedules, rehearsals, and show execution.
Facilitate venue rental agreements and lead partner meetings.
Minimum qualifications include a bachelor's degree and 5+ years of experience in large-scale event planning.
Required skills include project management expertise, ability to read technical diagrams, and strong problem-solving and communication abilities.
Valid driver's license, passport, and ability to travel 10-20% with reliable transportation are required.

Senior Events Planner Full Description

As a senior events planner, you will train, organize, and manage department communications and team tasks, as well as lead the production of major events. You will meet with the events director to share updates on past and upcoming events, ensuring alignment with brand goals and stakeholder expectations. Among other duties, you will set measurable event outcomes, analyze event performance data, and compile comprehensive wrap-up reports. Responsibilities include oversight of all aspects of events, communication with internal teams and leadership during live production, and the development and management of budgets. Additionally, you will ensure invoices are processed quickly and troubleshoot any issues calmly.

In this role, you will research, develop, and seek approval for event concepts, themes, and décor designs to ensure consistency with all university branding, highlighting alumni talent when possible. You will lead partner meetings and ensure milestones are achieved. Among other duties, you will organize all planning documentation according to departmental and university-wide standards. Additionally, you will oversee load-in/load-out schedules, crew calls, equipment setup, rehearsals, and show execution. You will also conduct post-event analysis to evaluate success metrics, gather feedback, and identify areas for improvement.

In this role, you will stay informed about industry trends to implement new and innovative ideas for recurring events. You will facilitate and manage venue rental agreements with external partners as needed. You will also carry out additional duties as assigned.

The ideal candidate demonstrates strong problem-solving, time management, and interpersonal communication skills. They can also discreetly accommodate and communicate with VIP guests.

Minimum qualifications:

Bachelor’s degree with at least five years of experience or training in large-scale events and experiences
Project management expertise in high-pressure, fast-paced, and dynamic environments
Ability to read technical diagrams, floor plans, and site maps
Ability to travel and work flexible hours
Reliable transportation

Certificates, licenses, and registrations:

Valid driver’s license
Valid passport

Travel required:

10–20%

Work hours: The university work week is Sunday through Saturday. Most offices are open Monday through Friday from 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings.

ADA tag: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed represent the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications.

Original Job Description

The ideal candidate demonstrates strong problem-solving, time management, and interpersonal communication skills. They can also discreetly accommodate and communicate with VIP guests.

Minimum qualifications:

Bachelor’s degree with at least five years of experience or training in large-scale events and experiences
Project management expertise in high-pressure, fast-paced, and dynamic environments
Ability to read technical diagrams, floor plans, and site maps
Ability to travel and work flexible hours
Reliable transportation

Certificates, licenses, and registrations:

Valid driver’s license
Valid passport

Travel required:

10–20%

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Senior Events Planner

Edtech.com's Summary

Senior Events Planner Full Description

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