Hofstra University
Senior Executive Secretary, Grade D
🇺🇸 Hempstead, NY
🕑 Full-Time
💰 $42K
💻 Other
🗓️ September 17th, 2025
Edtech.com's Summary
- Perform senior secretarial duties for the Department Chair and faculty in the Biology Department.
- Manage incoming and outgoing calls, mail distribution, and respond to inquiries about the department.
- Assist students with registration processes and maintain course waitlists.
- Support faculty with textbook orders, course outlines, material copying, and scheduling.
- Coordinate events, room requests, and assist with accreditation reporting and filing.
- Use Microsoft Office (Word, Excel, Outlook) and maintain Excel and Google Sheets data files.
- Preferred knowledge includes Zoom, Google Docs, and Google Sheets.
- Supervise student aides and prepare departmental communications like email blasts.
- Annual salary is approximately $41,948 with benefits including paid time off, tuition remission, and retirement plan contributions.
- Requires prior office experience and strong interpersonal and communication skills.
Senior Executive Secretary, Grade D Full Description
Position Title | Senior Executive Secretary, Grade D
Position Number | 898906
Position Category | Staff
School/Division | Hofstra College of Liberal Arts and Sciences-Natural Science
Department | Hofstra College of Liberal Arts & Sciences - Department of Biology
Full-Time or Part-Time | Full-Time
Description | The Senior Executive Secretary performs a full range of duties at a senior secretarial level for the Department Chair and faculty members in the Department of Biology. At the direction of the Chair, the Senior Executive Secretary will be responsible for the day-to-day office operations.
Responsibilities include, but are not limited to: Handles incoming and outgoing calls and responds to inquiries about the department. Distributes incoming mail, logs deliveries and informs faculty. Assists students with the registration process as needed and maintains waitlists for course registration. Collects and submits textbook orders for all classes in collaboration with the faculty. Assists faculty with preparing course outlines and copying course material. Assists with scheduling, room requests, and event coordination. Processes workflows, teaching schedules and faculty appointment and promotion paperwork. Assists with the supervision of student aides. Assists with department’s accreditation reporting and filing requirements. Prepares email blasts relating to student employment opportunities, department’s promotion of classes, events, and activities. Assists with updating the department’s brochures and other curriculum and promotional materials, including but not limited to the department’s website. Submits work orders and key requests to Plant department as needed. Maintains Excel and Google Sheet data files. May perform other assigned duties not specifically identified above but which require the same degree of skills, and which are normally included within the above title.
Hours: Monday through Friday from 9am to 5pm.
Subject to bumping
Qualifications | Must be detail-oriented and able to work independently with minimal supervision. Prior office experience and must possess excellent interpersonal and communication skills. Proficiency in Microsoft Office (Word, Excel, Outlook).
Preferred Qualifications | Proficiency with Zoom, Google Docs and Google Sheets preferred.
Special Instructions |
Deadline | Open Until Filled
Date Posted | 09/16/2025
EEO Statement | Hofstra University is an equal opportunity employer and is committed to extending equal opportunity in employment to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status or any other characteristic protected by law.
Salary/Salary Range | $41,948
Additional Information
Hofstra University provides the above salary* as a good faith estimate of the starting pay range which considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience and education. In addition to the salary offered, we offer a collegial and inclusive culture, and a benefits program which includes generous paid time off, paid holidays, tuition remission for employees and eligible dependents, and a retirement plan with University contributions.
*Salary ranges indicated for positions covered under a Collective Bargaining Agreement are in accordance with the CBA.
- Resume
- Cover Letter (Including Salary Requirement)
Similar Jobs
Operations Assistant, Accessibility Resources
University at Buffalo
🇺🇸 Buffalo, NY
Temporary - WISE Program Assistant
North Carolina State University
🇺🇸 Raleigh, NC
Senior Assistant To, Grade E
Hofstra University
🇺🇸 Hempstead, NY
Senior Administrative Associate
University of Southern Indiana
🇺🇸 Evansville, IN
Regional Engagement Officer
Auburn University
🇺🇸 Auburn, AL
