Hofstra University
Senior Executive Secretary, Grade D
🇺🇸 Hempstead, NY
🕑 Full-Time
💰 TBD
💻 Operations
🗓️ August 22nd, 2025
Edtech.com's Summary
Hofstra University is hiring a Senior Executive Secretary, Grade D. This role supports the Department of Public Safety and the university's parking program by managing day-to-day parking operations, handling permit issuance and compliance, coordinating special event logistics, and maintaining accurate records to ensure smooth service delivery.
Highlights
- Provides secretarial support to the Department of Public Safety and assists with the university's parking program operations.
- Manages issuance, tracking, and auditing of parking permits for faculty, staff, students, and visitors.
- Responds to parking permit emails and updates the Electric Vehicle driver’s list using ChargePoint.
- Coordinates parking permissions and logistics for special events.
- Maintains confidential documentation such as incident reports and the university’s Ban List with related communications.
- Prepares and distributes reports for department leadership.
- Required proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Preferred experience with Omnigo Software, Ellucian Banner, and EV charging systems like ChargePoint.
- Strong organizational skills with ability to handle confidential information and provide excellent customer service.
- Full-time position within the Department of Public Safety, supporting a diverse academic community.
Senior Executive Secretary, Grade D Full Description
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Senior Executive Secretary, Grade D
Position Details
Position Information
About Hofstra | Hofstra University is nationally ranked and recognized as Long Island’s largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it’s a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We welcome applications from individuals of all backgrounds and experiences and are committed to building a diverse and inclusive community.
Position Title | Senior Executive Secretary, Grade D
Position Number | 899944
Position Category | Staff
School/Division | Public Safety
Department | Department of Public Safety
Full-Time or Part-Time | Full-Time
Description | Reporting to the Manager of Public Safety Office Operations, the Senior Executive Secretary provides secretarial support to the Department of Public Safety. The incumbent supports the university’s parking program by assisting with day-to-day operations, ensuring compliance, coordination, and excellent service delivery across all parking-related functions. Evening and weekend hours may be required on occasion for special events or operational needs.
Responsibilities include, but are not limited to: Assists with the daily functions of Hofstra University’s parking program, including the issuance, tracking, and auditing of all faculty, staff, student, and visitor parking permits. Maintains and responds to all parking permit emails. Updates the Electric Vehicle (EV) driver’s list and tracks user access approvals through ChargePoint. Coordinates logistics and secures appropriate parking permissions and signatures for special events. Maintains accurate and up-to-date records for all parking program operations. Collaborates with Facilities and Public Safety teams to ensure signage, enforcement, and traffic flow are aligned with university guidelines. Processes, scans, and maintains confidential documentation including incident reports. Maintains and updates the Hofstra University Ban List; drafts, processes, and tracks associated formal communications. Prepares and distributes reports for the Associate Vice President for Public Safety and other leadership as needed. Provides high-level customer service and efficient information flow. May perform other duties not specifically identified above, but which require the same degree of skills, and which are normally included within the above job title.
Hours: Monday through Friday from 9am to 5pm
Subject to bumping
Qualifications | Proficiency in Microsoft Office Suite (Word, Excel, Outlook) required. Strong organizational skills and exceptional attention to detail. Demonstrated ability to work independently and manage multiple priorities in a fast-paced environment. Ability to exercise discretion in handling confidential and sensitive information. Excellent verbal and written communication skills as well as a professional demeanor.
Preferred Qualifications | Experience with Omnigo Software and Ellucian Banner systems preferred. Prior experience supporting a parking or transportation services program in a university or municipal environment. Familiarity with ChargePoint or other EV charging systems.
Special Instructions |
Deadline | Open Until Filled
Date Posted | 08/20/2025
EEO Statement | Hofstra University is an equal opportunity employer and is committed to extending equal opportunity in employment to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status or any other characteristic protected by law.
Salary/Salary Range |
Position Title | Senior Executive Secretary, Grade D
Position Number | 899944
Position Category | Staff
School/Division | Public Safety
Department | Department of Public Safety
Full-Time or Part-Time | Full-Time
Description | Reporting to the Manager of Public Safety Office Operations, the Senior Executive Secretary provides secretarial support to the Department of Public Safety. The incumbent supports the university’s parking program by assisting with day-to-day operations, ensuring compliance, coordination, and excellent service delivery across all parking-related functions. Evening and weekend hours may be required on occasion for special events or operational needs.
Responsibilities include, but are not limited to: Assists with the daily functions of Hofstra University’s parking program, including the issuance, tracking, and auditing of all faculty, staff, student, and visitor parking permits. Maintains and responds to all parking permit emails. Updates the Electric Vehicle (EV) driver’s list and tracks user access approvals through ChargePoint. Coordinates logistics and secures appropriate parking permissions and signatures for special events. Maintains accurate and up-to-date records for all parking program operations. Collaborates with Facilities and Public Safety teams to ensure signage, enforcement, and traffic flow are aligned with university guidelines. Processes, scans, and maintains confidential documentation including incident reports. Maintains and updates the Hofstra University Ban List; drafts, processes, and tracks associated formal communications. Prepares and distributes reports for the Associate Vice President for Public Safety and other leadership as needed. Provides high-level customer service and efficient information flow. May perform other duties not specifically identified above, but which require the same degree of skills, and which are normally included within the above job title.
Hours: Monday through Friday from 9am to 5pm
Subject to bumping
Qualifications | Proficiency in Microsoft Office Suite (Word, Excel, Outlook) required. Strong organizational skills and exceptional attention to detail. Demonstrated ability to work independently and manage multiple priorities in a fast-paced environment. Ability to exercise discretion in handling confidential and sensitive information. Excellent verbal and written communication skills as well as a professional demeanor.
Preferred Qualifications | Experience with Omnigo Software and Ellucian Banner systems preferred. Prior experience supporting a parking or transportation services program in a university or municipal environment. Familiarity with ChargePoint or other EV charging systems.
Special Instructions |
Deadline | Open Until Filled
Date Posted | 08/20/2025
EEO Statement | Hofstra University is an equal opportunity employer and is committed to extending equal opportunity in employment to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status or any other characteristic protected by law.
Salary/Salary Range |
Additional Information
Hofstra University provides the above salary* as a good faith estimate of the starting pay range which considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience and education. In addition to the salary offered, we offer a collegial and inclusive culture, and a benefits program which includes generous paid time off, paid holidays, tuition remission for employees and eligible dependents, and a retirement plan with University contributions.
*Salary ranges indicated for positions covered under a Collective Bargaining Agreement are in accordance with the CBA.
Hofstra University provides the above salary* as a good faith estimate of the starting pay range which considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience and education. In addition to the salary offered, we offer a collegial and inclusive culture, and a benefits program which includes generous paid time off, paid holidays, tuition remission for employees and eligible dependents, and a retirement plan with University contributions.
*Salary ranges indicated for positions covered under a Collective Bargaining Agreement are in accordance with the CBA.
Documents needed to apply
Required Documents
- Resume
- Cover Letter (Including Salary Requirement)
Optional Documents
Supplemental Questions
Required fields are indicated with an asterisk (*).
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