Edtech.com's Summary

Albert Einstein College of Medicine is hiring a Senior Financial Analyst to provide financial planning, analysis, and reporting support for its Engineering & Maintenance and Design & Construction divisions. The role involves managing budgets, capital project controls, cost forecasting, contract administration, and ensuring financial compliance to support infrastructure and capital investment decisions.

Highlights

Maintain budget tracking and reconciliation for capital and renovation projects.
Process requisitions, purchase orders, and invoice reconciliation.
Prepare annual, mid-year capital budgets and a 20-year Capital Plan with an $80 million projected budget.
Support project managers with cost control, change order analysis, and financial impact assessments.
Manage contracts, purchase orders, change orders, and financial documentation following procurement policies.
Generate financial reports using Banner, MicroMain, CMS, and Procore software systems.
Monitor and process change orders ensuring compliance and accurate financial tracking.
Require a Bachelor's degree in Finance, Accounting, Business Administration, or related field.
Need 2-3 years of relevant experience including budget management and construction project administration.
Must have advanced Microsoft Excel skills and experience with project management software like Procore and Banner.
Annual salary up to USD $87,500, compliant with NYC Pay Transparency Act.

Senior Financial Analyst Full Description

About Us:

Position Overview:

The Financial Analyst provides comprehensive financial planning, analysis, and reporting support for the College’s Engineering & Maintenance and Design & Construction division. This role partners closely with facilities leadership, project managers, engineers, and operations staff to ensure effective budget management, capital project controls, cost forecasting, and financial compliance across operating and capital expenditures. The analyst plays a key role in supporting infrastructure reliability, regulatory compliance, and strategic capital investment decisions. This includes but is not limited to contract administration, document control, general clerical assignments, and other financial miscellaneous tasks.

POSITION RESPONSIBILITIES:

Key Responsibilities:

Financial Planning & Analysis

Maintain budget tracking for capital and renovation projects, ensuring accurate reconciliation of costs. This includes but is not limited to conducting budget vs. actual analysis, identifying cost variances and ensuring financial compliance.
Process requisitions, purchase orders, and invoice reconciliation to ensure timely and accurate payments.
Support the preparation of the annual and mid-year capital budgets, including financial forecasting.
Assist in developing and updating the 20-year Capital Plan, managing a projected budget of approximately $80 million.
Prepare cash flow Analysis for all projects and track actuals accordingly.
Develop, manage, and monitor operating budgets for Engineering & Maintenance as well.
Perform monthly, quarterly, and annual financial analysis, including variance analysis, trend analysis, and forecasting
Support long-range capital planning and multi-year facilities investment strategies
Analyze labor, materials, contracts, utilities, and service costs to identify risks, savings opportunities, and efficiencies
Track and report on capital project budgets, commitments, expenditures, and forecasts
Support project managers with cost control, change order analysis, and financial impact assessments
Assist with capital project close-out, asset capitalization, and depreciation coordination as necessary with Finance.

Project & Operations Administration

Prepare, track, and manage contracts, purchase orders, change orders, and financial documentation in compliance with procurement policies.
Work closely with vendors, contractors, and procurement teams to ensure seamless project execution.
Maintain comprehensive documentation control including contract amendments, approvals, and financial reports.
Assist in writing and managing meeting minutes, action items, and project status reports.
Assist in arranging meetings for the project teams.
Tracking project milestones.
Assist in preparing bid packages for new projects

System Transition & Data Management

Support the transition to new software systems, ensuring smooth financial data migration.
Leverage new software to streamline financial processes and reporting.
Generate financial reports using multiple systems (Banner, MicroMain, CMS, Procore) to provide real-time project insights.

Change Order & Compliance Management

Monitor and process change orders, ensuring accurate financial tracking and compliance.
Work with stakeholders to analyze financial impacts of scope changes on budget and project timelines.
Ensure all financial records align with procurement guidelines, grant funding requirements, and internal policies.

Qualifications & Skills:

Bachelor’s degree in Finance, Accounting, Business Administration or a related field.
2-3 years of relevant experience in financial analysis, budget management, or construction project administration.
Experience with Project Management Software (Procore, e-Builder, Banner, or similar) is highly preferred.
Advanced proficiency in Microsoft Excel, including pivot tables, formulas, and financial modeling.
Strong experience in contract management, invoice reconciliation, and procurement processes.
Excellent organizational, written, and verbal communication skills.
Ability to work independently and manage multiple priorities in a fast-paced environment.
Knowledge of Engineering, capital planning, construction budgets, and financial reporting is a plus.

Additional Information: In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is listed below. Albert Einstein College of Medicine considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. Maximum Salary Range: USD $87,500.00/Yr.

Original Job Description

About Us:

Position Overview:

Key Responsibilities:

Financial Planning & Analysis

Maintain budget tracking for capital and renovation projects, ensuring accurate reconciliation of costs. This includes but is not limited to conducting budget vs. actual analysis, identifying cost variances and ensuring financial compliance.
Process requisitions, purchase orders, and invoice reconciliation to ensure timely and accurate payments.
Support the preparation of the annual and mid-year capital budgets, including financial forecasting.
Assist in developing and updating the 20-year Capital Plan, managing a projected budget of approximately $80 million.
Prepare cash flow Analysis for all projects and track actuals accordingly.
Develop, manage, and monitor operating budgets for Engineering & Maintenance as well.
Perform monthly, quarterly, and annual financial analysis, including variance analysis, trend analysis, and forecasting
Support long-range capital planning and multi-year facilities investment strategies
Analyze labor, materials, contracts, utilities, and service costs to identify risks, savings opportunities, and efficiencies
Track and report on capital project budgets, commitments, expenditures, and forecasts
Support project managers with cost control, change order analysis, and financial impact assessments
Assist with capital project close-out, asset capitalization, and depreciation coordination as necessary with Finance.

Project & Operations Administration

Prepare, track, and manage contracts, purchase orders, change orders, and financial documentation in compliance with procurement policies.
Work closely with vendors, contractors, and procurement teams to ensure seamless project execution.
Maintain comprehensive documentation control including contract amendments, approvals, and financial reports.
Assist in writing and managing meeting minutes, action items, and project status reports.
Assist in arranging meetings for the project teams.
Tracking project milestones.
Assist in preparing bid packages for new projects

System Transition & Data Management

Support the transition to new software systems, ensuring smooth financial data migration.
Leverage new software to streamline financial processes and reporting.
Generate financial reports using multiple systems (Banner, MicroMain, CMS, Procore) to provide real-time project insights.

Change Order & Compliance Management

Monitor and process change orders, ensuring accurate financial tracking and compliance.
Work with stakeholders to analyze financial impacts of scope changes on budget and project timelines.
Ensure all financial records align with procurement guidelines, grant funding requirements, and internal policies.

Qualifications & Skills:

Bachelor’s degree in Finance, Accounting, Business Administration or a related field.
2-3 years of relevant experience in financial analysis, budget management, or construction project administration.
Experience with Project Management Software (Procore, e-Builder, Banner, or similar) is highly preferred.
Advanced proficiency in Microsoft Excel, including pivot tables, formulas, and financial modeling.
Strong experience in contract management, invoice reconciliation, and procurement processes.
Excellent organizational, written, and verbal communication skills.
Ability to work independently and manage multiple priorities in a fast-paced environment.
Knowledge of Engineering, capital planning, construction budgets, and financial reporting is a plus.

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