Loyola University Chicago
SENIOR GRANT ADMINISTRATOR
🇺🇸
Hybrid - Chicago, IL
🕑
Full-Time
💰
$75K - $86K
💻
Other
🗓️
February 10th, 2026
Edtech.com's Summary
Loyola University Chicago is hiring a Senior Grant Administrator. This role manages post-award financial administration, ensuring compliance with grant policies and regulations while supporting faculty, administrators, and staff in managing sponsored awards effectively. The position involves financial monitoring, reporting, and collaboration across university departments and external funding agencies.
Highlights
- Manage all phases of post-award financial support for sponsored awards in an assigned portfolio.
- Monitor expenditures, re-budgeting, and cost-sharing to ensure costs are allowable and reasonable.
- Maintain internal accounting controls and collaborate across university levels for project management.
- Serve as a liaison between the university and external funding agencies regarding financial reporting and compliance.
- Review award agreements, prepare financial accounts, and ensure adherence to federal OMB Uniform Guidance and agency requirements.
- Prepare timely external reports and oversee award closeouts including audit readiness.
- Process salary and non-salary expenditures and support quarterly and annual financial processes.
- Assist with training and onboarding new departmental staff and manage projects to improve departmental procedures.
- Required skills include proficiency with Microsoft Office and familiarity with financial systems such as Lawson, DocFinity, and WebFocus.
- Qualifications include a bachelor's degree in accounting, finance, or related field with 2-4 years of grant management experience; strong analytical, communication, and collaborative abilities are essential.
SENIOR GRANT ADMINISTRATOR Full Description
SENIOR GRANT ADMINISTRATOR Thank you for your interest in Loyola University Chicago. To view open positions, please enter your search criteria below. You may view all open positions by not specifying any search criteria and selecting the "Search" button.
Please see Special Instructions for more details.
As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago’s mission, candidates should consult our website at www.luc.edu/mission/. For information about the university’s focus on transformative education, they should consult our website at www.luc.edu/transformativeed.
Position Details
Job Title | SR GRANT ADMINISTRATOR
Position Number | 8102511
Work Modality | Hybrid – 3 In-Person
Job Category | University Staff
Job Type | Full-Time
FLSA Status | Exempt
Campus | Chicago-Water Tower Campus
Department Name | SPONSORED PROGRAM ACCOUNTING
Location Code | SPONSORED PROGRAM ACCOUNTING (04005A)
Is this split and/or fully grant funded? | No
Duties and Responsibilities | Summary:
Under general direction, the Senior Grant Administrator is responsible for providing critical support to an assigned diverse portfolio of sponsored awards. This position requires a knowledge base capable of managing central-level post-award financial administrative support of grant and contract policies and procedures, compliance, regulatory issues, and post-award administration.
The Senior Grant Administrator reports directly to the Director of Sponsored Program Administration and Compliance and is responsible for providing internal support to department Management, Senior Grant Administrators, Grant Administrators, and Accountants.
Duties & Responsibilities: Provide all phases of post-award financial administrative support for sponsored awards in the assigned portfolio to faculty, administrative, and other support personnel. Monitor award expenditures, re-budgeting, cost-sharing, supply and equipment justifications, etc. to ensure costs are allowable, allocable, and reasonable. Maintain and implement, where appropriate, sound internal accounting controls to efficiently manage assigned awards. Collaborate with University personnel at all levels to ensure the successful management and spending of externally and internally funded projects, including principal investigators, department and division administrators, deans and chairs, pre-award administrators, and other support personnel. Serve as liaison between the University and external funding agencies in matters of financial reporting, budgeting, and accounting. Review award agreements and prepare the financial account set-up in accordance with award terms and conditions to ensure compliance with federal OMB Uniform Guidance, specific granting agencies’ requirements, and internal institutional policies and procedures. Analyze and evaluate award budgets for accurate expenditure categories, including fringe benefits and facilities and administrative costs. Prepare all required external reports according to agency guidelines on a timely and accurate basis. Oversee the closeout of assigned awards and prepare for an annual audit to ensure compliance with federal OMB Uniform Guidance. Daily processing of non-salary and salary expenditures, budget appropriations, financial reporting, and accounting unit maintenance. Work as a team member to successfully complete quarterly and annual financial processes and to meet fiscal year close requirements. Assist the Director in the training and onboarding of new departmental staff. In addition to daily grant administration functions, this position will be responsible for various projects assigned by the Director to enhance SPA’s processes and procedures. Assigned duties as needed
Minimum Education and/or Work Experience | Bachelor’s degree in accounting, finance, or a related field Two to four years of experience with federal and non-federal grant management. An equivalent combination of education and experience may be considered.
Qualifications | Qualifications:To perform this job successfully, an individual must be able to work independently, prioritize work, and multitask in a time-sensitive, high-volume work environment, taking ownership and accountability by performing each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
An individual must be able to engage in and foster a culture of collaboration and respect. The ability to work with cross-functional teams in the research enterprise is critical to establishing effective dialogues, policies, procedures, and guidelines. Strong verbal and written communication, interpersonal, analytical, and problem-solving skills are required. Ability to analyze and interpret financial reports and grant and contract agreements. Individuals with either pre- or post-award administration or grant life-cycle experience is encouraged to apply. Working knowledge of non-profit cost principles, including federal OMB 2 CFR 200 Uniform Guidance, is also a plus.
Certificates/Credentials/Licenses | None Required
Computer Skills | Microsoft Office package (Adobe, Excel, Word, OneDrive, Teams, and Outlook). Advanced proficiency in information/database management and ad-hoc reporting tools is a plus. Familiarity with financial systems, enterprise content management systems, and supporting software programs (Lawson, DocFinity, and WebFocus) is preferred.
Supervisory Responsibilities | No
Required operation of university owned vehicles | No
Does this position require direct animal or patient contact? | No
Physical Demands | Repetitive Motions
Working Conditions | None
Open Date | 02/05/2026
Close Date |
Position Maximum Salary or Hourly Rate | $86,030/ann
Position Minimum Salary or Hourly Rate | $75,100/ann
Special Instructions to Applicants | As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago’s mission, candidates should consult our website at www.luc.edu/mission/. For information about the university’s focus on transformative education, they should consult our website at www.luc.edu/transformativeed.
About Loyola University Chicago | Founded in 1870, Loyola University Chicago is one of the nation’s largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutes—including Business, Law, Medicine, Nursing, and Health Sciences—Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation’s top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country’s most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world.
Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, click here.
Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University’s Nondiscrimination Policy.
Quick Link for Posting | https://www.careers.luc.edu/postings/34654
Position Number | 8102511
Work Modality | Hybrid – 3 In-Person
Job Category | University Staff
Job Type | Full-Time
FLSA Status | Exempt
Campus | Chicago-Water Tower Campus
Department Name | SPONSORED PROGRAM ACCOUNTING
Location Code | SPONSORED PROGRAM ACCOUNTING (04005A)
Is this split and/or fully grant funded? | No
Duties and Responsibilities | Summary:
Under general direction, the Senior Grant Administrator is responsible for providing critical support to an assigned diverse portfolio of sponsored awards. This position requires a knowledge base capable of managing central-level post-award financial administrative support of grant and contract policies and procedures, compliance, regulatory issues, and post-award administration.
The Senior Grant Administrator reports directly to the Director of Sponsored Program Administration and Compliance and is responsible for providing internal support to department Management, Senior Grant Administrators, Grant Administrators, and Accountants.
Duties & Responsibilities: Provide all phases of post-award financial administrative support for sponsored awards in the assigned portfolio to faculty, administrative, and other support personnel. Monitor award expenditures, re-budgeting, cost-sharing, supply and equipment justifications, etc. to ensure costs are allowable, allocable, and reasonable. Maintain and implement, where appropriate, sound internal accounting controls to efficiently manage assigned awards. Collaborate with University personnel at all levels to ensure the successful management and spending of externally and internally funded projects, including principal investigators, department and division administrators, deans and chairs, pre-award administrators, and other support personnel. Serve as liaison between the University and external funding agencies in matters of financial reporting, budgeting, and accounting. Review award agreements and prepare the financial account set-up in accordance with award terms and conditions to ensure compliance with federal OMB Uniform Guidance, specific granting agencies’ requirements, and internal institutional policies and procedures. Analyze and evaluate award budgets for accurate expenditure categories, including fringe benefits and facilities and administrative costs. Prepare all required external reports according to agency guidelines on a timely and accurate basis. Oversee the closeout of assigned awards and prepare for an annual audit to ensure compliance with federal OMB Uniform Guidance. Daily processing of non-salary and salary expenditures, budget appropriations, financial reporting, and accounting unit maintenance. Work as a team member to successfully complete quarterly and annual financial processes and to meet fiscal year close requirements. Assist the Director in the training and onboarding of new departmental staff. In addition to daily grant administration functions, this position will be responsible for various projects assigned by the Director to enhance SPA’s processes and procedures. Assigned duties as needed
Minimum Education and/or Work Experience | Bachelor’s degree in accounting, finance, or a related field Two to four years of experience with federal and non-federal grant management. An equivalent combination of education and experience may be considered.
Qualifications | Qualifications:To perform this job successfully, an individual must be able to work independently, prioritize work, and multitask in a time-sensitive, high-volume work environment, taking ownership and accountability by performing each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
An individual must be able to engage in and foster a culture of collaboration and respect. The ability to work with cross-functional teams in the research enterprise is critical to establishing effective dialogues, policies, procedures, and guidelines. Strong verbal and written communication, interpersonal, analytical, and problem-solving skills are required. Ability to analyze and interpret financial reports and grant and contract agreements. Individuals with either pre- or post-award administration or grant life-cycle experience is encouraged to apply. Working knowledge of non-profit cost principles, including federal OMB 2 CFR 200 Uniform Guidance, is also a plus.
Certificates/Credentials/Licenses | None Required
Computer Skills | Microsoft Office package (Adobe, Excel, Word, OneDrive, Teams, and Outlook). Advanced proficiency in information/database management and ad-hoc reporting tools is a plus. Familiarity with financial systems, enterprise content management systems, and supporting software programs (Lawson, DocFinity, and WebFocus) is preferred.
Supervisory Responsibilities | No
Required operation of university owned vehicles | No
Does this position require direct animal or patient contact? | No
Physical Demands | Repetitive Motions
Working Conditions | None
Open Date | 02/05/2026
Close Date |
Position Maximum Salary or Hourly Rate | $86,030/ann
Position Minimum Salary or Hourly Rate | $75,100/ann
Special Instructions to Applicants | As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago’s mission, candidates should consult our website at www.luc.edu/mission/. For information about the university’s focus on transformative education, they should consult our website at www.luc.edu/transformativeed.
About Loyola University Chicago | Founded in 1870, Loyola University Chicago is one of the nation’s largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutes—including Business, Law, Medicine, Nursing, and Health Sciences—Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation’s top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country’s most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world.
Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, click here.
Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University’s Nondiscrimination Policy.
Quick Link for Posting | https://www.careers.luc.edu/postings/34654
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Do you have a Bachelors Degree in Accounting, Finance or related field?
- Yes
- No
- * Why do you want to work for Loyola University Chicago?
(Open Ended Question) - * How does your personal values align with Loyola University Chicago's mission and values?
(Open Ended Question) - * How did you hear about this employment opportunity?
(Open Ended Question)
Applicant Documents
Required Documents
- Resume
- Cover Letter/Letter of Application
Optional Documents
- Other Document
Loyola University Chicago | Information: (773) 508 - 6000
1032 W Sheridan Rd | Chicago, IL | 60660
2018 (c) Loyola University Chicago | University Policies
1032 W Sheridan Rd | Chicago, IL | 60660
2018 (c) Loyola University Chicago | University Policies
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