Edtech.com's Summary

IXL Learning is hiring a Senior Payroll Specialist. In this role, you will work with the Payroll Manager and HR team to ensure smooth and accurate payroll processing for over 1,400 employees, manage timesheets, handle fund distribution, and respond to payroll inquiries. The position requires strong attention to detail, excellent problem-solving skills, and deep payroll expertise.

Highlights

Prepare and process end-to-end multi-state bi-weekly payrolls.
Manage time and attendance workflows to ensure accurate data.
Experience with ADP SmartCompliance and Workday essential.
Assist with year-end close, W-2 processing, and audits.
Participate in payroll process improvements.
Bachelor’s Degree in Accounting, Finance, or related major required.
Minimum 5 years of payroll experience necessary.
Proficiency in Microsoft Office 365 and G-Suite required.
Salary range: $110,000 - $140,000.

Senior Payroll Specialist Full Description

IXL Learning, a leading provider of personalized learning products used by millions worldwide, is seeking a Senior Payroll Specialist to join our team. In this role, you’ll collaborate closely with the Payroll Manager and HR team to ensure smooth and accurate payroll processing. We’re looking for someone who brings strong attention to detail, excellent problem-solving skills, and deep payroll expertise. You'll be responsible for verifying payroll reports, managing timesheets and spreadsheets, handling fund distribution, and responding to payroll-related inquiries and data requests. This is a great opportunity to make an impact at a fast-paced, high-growth company—where your knowledge and experience will help drive continued success.

This is a full-time position in our San Mateo, CA headquarters office. The work schedule for this role is Monday-Friday in the office with the option to work from home one day per week. #LI-CC1

WHAT YOU'LL BE DOING

Prepare and process end-to-end multi-state bi-weekly payrolls for over 1,400 employees in Workday
Process monthly payrolls for global locations through partnership with payroll service providers
Prepare manual payroll checks for employees and wire payments as needed for off-cycle payments
Handle day-to-day payroll activities and resolve payroll related discrepancies
Provide timely response to inquiries from HR, accounting, managers, employees, government, and other third-party agencies by utilizing knowledge and interpretation of policies, procedures, and legislation
Review and reconcile all payroll data for new hires, terminations, taxes, benefits, and deductions
Manage time and attendance workflow to ensure all time sheets, time off requests, and other payroll data is received timely and are accurate
Ensure compliance of payroll controls and maintains knowledge of applicable federal and state regulations
Participate in payroll process improvement and documentation
Assist in year-end close and W-2 processing and partnership with ADP Tax and SmartCompliance teams
Assist in annual 401k and financial statement audit on payroll
Assist Payroll Manager with special projects, M&As, and system implementations as needed

WHAT WE'RE LOOKING FOR

Bachelor’s Degree in Accounting, Finance, or related major
Minimum 5 years’ experience in payroll, international experience a plus
Experience with ADP SmartCompliance and Workday required
Commitment to customer service with a strong sense of ownership for projects and results
Detail-oriented, exceptionally organized, and be able to work within tight deadlines
Excellent written and verbal communication skills
Have the ability to think outside the box, work independently with general supervision, as well as part of a team and willing to contribute beyond the defined role to meet business needs as circumstances require
Maintain confidentiality in all aspects of employee and company information
Proficiency in Microsoft Office 365, G-Suite

Our pay ranges are determined by role, level, and location. The base salary range for this full-time position is $110,000 - $140,000 + benefits. The range displayed on each job posting reflects the minimum and maximum target for new hire pay for the position. Individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

ABOUT IXL LEARNING

IXL Learning is the country's largest EdTech company. We reach millions of learners through our diverse range of products. For example:

1 in 4 students in the United States uses IXL.com
Rosetta Stone provides an immersive learning experience for 25 languages
Wyzant is the nation's largest community of tutors, covering 300+ subjects
Teachers Pay Teachers (TPT) is a comprehensive marketplace for millions of educator-created resources

Our mission is to create innovative products that will make a real, positive difference for learners and educators and we're looking for passionate, mission-minded people to join us in achieving this goal. We have a unique culture at IXL that fosters collaboration and the open exchange of ideas. We value our team and treat one another with kindness and respect. We approach our work with passion, tenacity, and authenticity. We find it immensely satisfying to develop products that impact the lives of millions and we are eager to have you join our team.

At IXL, we value diversity in age, race, ethnicity, gender, sexual orientation, physical and mental ability, political and religious beliefs, and life experience, and we are proud to promote a work environment where everyone, from any background, can do their best work. IXL Learning is an Equal Opportunity Employer.

Original Job Description

This is a full-time position in our San Mateo, CA headquarters office. The work schedule for this role is Monday-Friday in the office with the option to work from home one day per week. #LI-CC1

WHAT YOU'LL BE DOING

Prepare and process end-to-end multi-state bi-weekly payrolls for over 1,400 employees in Workday
Process monthly payrolls for global locations through partnership with payroll service providers
Prepare manual payroll checks for employees and wire payments as needed for off-cycle payments
Handle day-to-day payroll activities and resolve payroll related discrepancies
Provide timely response to inquiries from HR, accounting, managers, employees, government, and other third-party agencies by utilizing knowledge and interpretation of policies, procedures, and legislation
Review and reconcile all payroll data for new hires, terminations, taxes, benefits, and deductions
Manage time and attendance workflow to ensure all time sheets, time off requests, and other payroll data is received timely and are accurate
Ensure compliance of payroll controls and maintains knowledge of applicable federal and state regulations
Participate in payroll process improvement and documentation
Assist in year-end close and W-2 processing and partnership with ADP Tax and SmartCompliance teams
Assist in annual 401k and financial statement audit on payroll
Assist Payroll Manager with special projects, M&As, and system implementations as needed

WHAT WE'RE LOOKING FOR

Bachelor’s Degree in Accounting, Finance, or related major
Minimum 5 years’ experience in payroll, international experience a plus
Experience with ADP SmartCompliance and Workday required
Commitment to customer service with a strong sense of ownership for projects and results
Detail-oriented, exceptionally organized, and be able to work within tight deadlines
Excellent written and verbal communication skills
Have the ability to think outside the box, work independently with general supervision, as well as part of a team and willing to contribute beyond the defined role to meet business needs as circumstances require
Maintain confidentiality in all aspects of employee and company information
Proficiency in Microsoft Office 365, G-Suite

ABOUT IXL LEARNING

IXL Learning is the country's largest EdTech company. We reach millions of learners through our diverse range of products. For example:

1 in 4 students in the United States uses IXL.com
Rosetta Stone provides an immersive learning experience for 25 languages
Wyzant is the nation's largest community of tutors, covering 300+ subjects
Teachers Pay Teachers (TPT) is a comprehensive marketplace for millions of educator-created resources

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Senior Payroll Specialist

Edtech.com's Summary

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