Texas State University
Senior Proposal Coordinator
🇺🇸 San Marcos, TX
🕑 Full-Time
💰 $5,000 - $5,417 per Month
💻 Other
🗓️ October 8th, 2025
Edtech.com's Summary
Texas State University is hiring a Senior Proposal Coordinator. The role involves coordinating all aspects of grant proposal preparation and submission, including budget development while ensuring compliance with federal, state, and sponsor regulations. The coordinator advises on proposals, manages electronic submissions, delivers award packages, and provides training to faculty and staff.
Highlights
- Coordinate preparation and submission of grant proposals, including budget review and development.
- Maintain university proposal submission and review processes, ensuring compliance with funding regulations such as 2 CFR 200 and agency requirements (NIH, NSF, NEH).
- Use electronic submission portals like Grants.gov, E-grants, Tex-grants, NSF Fastlane/Research.gov.
- Review budgets for accuracy including costs, F&A exclusions, subcontracts, and collaborate with Principal Investigators on adjustments.
- Promote use of federally negotiated F&A rates and manage proposal routing and approvals.
- Deliver award packages to post-award within 24 hours.
- Provide training and develop materials for faculty and staff on proposal processes and compliance.
- Required qualifications include a bachelor's degree, knowledge of federal and state regulations, experience in budget development, proposal review, oral and written communication skills, and familiarity with PC and mainframe systems.
- Monthly salary range: $5,000 to $5,416.67.
- Work involves coordinating with Sponsored Programs department and supporting faculty in proposal compliance and resource location.
Senior Proposal Coordinator Full Description
Senior Proposal Coordinator
Posting Information
Posting Number | 2026077
Posting/Functional Title | Senior Proposal Coordinator
University Pay Plan Title | Sr Proposal Coordinator
Location | San Marcos
Department | Sponsored Programs
Recruitment Type | Open Recruiting
Job Type | Full-Time
Funding Source | Permanent
Monthly Salary | $5,000-$5,416.67
Job Category | Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position. | Knowledge of: applicable federal regulations 2 CFR 200 (Uniform Guidance), applicable state regulations, and various funding source requirements (such as NIH, NSF, and NEH); accounting and auditing standards (such as GASB and GAAS). Bachelor’s degree. Experience in budget development and review. Skilled in oral & written communications. Ability to conduct training sessions and develop training materials. Experience with PC & mainframe computer systems. Experience with proposal review and preparation.
Preferred Qualifications
Job Description | Senior Proposal Coordinator is responsible for coordinating all aspects of preparation and submission of grant proposals including budget preparation.
Job Duties | Office Process and Procedure: Assist with developing and maintaining the University proposal submission and review process.
Professional Development: Maintain up-to-date knowledge of federal, state, local, system, and university policies; stay current on industry issues and trends. Possess technical expertise in electronic submission portals (e.g., Grants.gov, E-grants, Tex-grants, NSF Fastlane/Research.gov) and compliance areas (effort, human subjects, export control, homeland security).
Proposal Preparation: Advise, review, and assist in budgets and submissions for new and continuation proposals. Ensure compliance with sponsor guidelines and coordinate with PIs to include required documentation (PRF, eligibility, IDC waivers, agency forms, commitment letters). Budget Development: Review and analyze costs, cost sharing, F&A exclusions, COLA, wages, justifications, subcontracts, and collaborators. Coordinate adjustments with PIs as needed.
F&A Cost Recovery: Promote use of the federally negotiated F&A rate to maximize recovery. Serve as electronic data administrator for proposal submission and maintain required records. Prepare and deliver award packages to post-award within 24 hours. Route proposals and budgets for Chair, Dean, Director, VP/AVP approvals.
Communication Skills: Clearly explain issues, build relationships, provide recommendations, and deliver quality customer service. Assist faculty and staff with locating proposal resources (e.g., tuition rates, dorm availability). Identify proposals needing additional reviews (tech transfer, IP, export control). Provide faculty/staff training, maintain materials, and attend meetings. Monitor/report effort commitments and other support. Prioritize workload and follow management directives.
Office Practices: Use office equipment, update system data, retrieve SAP information, and respond to calls/emails within 24 hours.
Other Duties/Special Projects: Update forms, train new staff, prepare annual F&A redistribution, generate requested reports, and perform other duties as assigned.
Additional Information to Applicants |
Job Open Date | 10/07/2025
Job Close Date (posting closes at midnight) | 10/22/2025
Open Until Filled | No
Normal Work Days | Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start | 8:00AM
Normal Work Hours End | 5:00PM
Posting Notices
Legal and Required Notices | Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why Choose Texas State University? | Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:
Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks. Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.
At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html
Quick Link | https://jobs.hr.txstate.edu/postings/54385
Posting/Functional Title | Senior Proposal Coordinator
University Pay Plan Title | Sr Proposal Coordinator
Location | San Marcos
Department | Sponsored Programs
Recruitment Type | Open Recruiting
Job Type | Full-Time
Funding Source | Permanent
Monthly Salary | $5,000-$5,416.67
Job Category | Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position. | Knowledge of: applicable federal regulations 2 CFR 200 (Uniform Guidance), applicable state regulations, and various funding source requirements (such as NIH, NSF, and NEH); accounting and auditing standards (such as GASB and GAAS). Bachelor’s degree. Experience in budget development and review. Skilled in oral & written communications. Ability to conduct training sessions and develop training materials. Experience with PC & mainframe computer systems. Experience with proposal review and preparation.
Preferred Qualifications
Job Description | Senior Proposal Coordinator is responsible for coordinating all aspects of preparation and submission of grant proposals including budget preparation.
Job Duties | Office Process and Procedure: Assist with developing and maintaining the University proposal submission and review process.
Professional Development: Maintain up-to-date knowledge of federal, state, local, system, and university policies; stay current on industry issues and trends. Possess technical expertise in electronic submission portals (e.g., Grants.gov, E-grants, Tex-grants, NSF Fastlane/Research.gov) and compliance areas (effort, human subjects, export control, homeland security).
Proposal Preparation: Advise, review, and assist in budgets and submissions for new and continuation proposals. Ensure compliance with sponsor guidelines and coordinate with PIs to include required documentation (PRF, eligibility, IDC waivers, agency forms, commitment letters). Budget Development: Review and analyze costs, cost sharing, F&A exclusions, COLA, wages, justifications, subcontracts, and collaborators. Coordinate adjustments with PIs as needed.
F&A Cost Recovery: Promote use of the federally negotiated F&A rate to maximize recovery. Serve as electronic data administrator for proposal submission and maintain required records. Prepare and deliver award packages to post-award within 24 hours. Route proposals and budgets for Chair, Dean, Director, VP/AVP approvals.
Communication Skills: Clearly explain issues, build relationships, provide recommendations, and deliver quality customer service. Assist faculty and staff with locating proposal resources (e.g., tuition rates, dorm availability). Identify proposals needing additional reviews (tech transfer, IP, export control). Provide faculty/staff training, maintain materials, and attend meetings. Monitor/report effort commitments and other support. Prioritize workload and follow management directives.
Office Practices: Use office equipment, update system data, retrieve SAP information, and respond to calls/emails within 24 hours.
Other Duties/Special Projects: Update forms, train new staff, prepare annual F&A redistribution, generate requested reports, and perform other duties as assigned.
Additional Information to Applicants |
Job Open Date | 10/07/2025
Job Close Date (posting closes at midnight) | 10/22/2025
Open Until Filled | No
Normal Work Days | Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start | 8:00AM
Normal Work Hours End | 5:00PM
Posting Notices
Legal and Required Notices | Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why Choose Texas State University? | Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:
Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks. Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.
At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html
Quick Link | https://jobs.hr.txstate.edu/postings/54385
Applicant Document
Required Documents
- Resume
- Cover Letter
- Letter of Recommendation #1
- Letter of Recommendation #2
Optional Documents
- DD 214/DD1300
- Veteran's Preference
- Licensure
- Certifications
Supplemental Questions
Required fields are indicated with an asterisk (*).
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