The University of Texas Rio Grande Valley
SENIOR RESEARCH SERVICES COORDINATOR
🇺🇸 McAllen, TX
🕑 Full-Time
💰 TBD
💻 Other
🗓️ August 1st, 2025
Edtech.com's Summary
The University of Texas Rio Grande Valley is hiring a Senior Research Services Coordinator. This role manages pre-award and post-award aspects of research projects, ensuring compliance with policies, overseeing proposal submissions, negotiations, and award execution while leading assigned projects within the Sponsored Programs department.
Highlights
- Lead the proposal submission process and manage award notices.
- Resolve complex non-financial post-award issues and advise on budget development.
- Review award terms, negotiate conditions, and manage changes in project objectives and personnel.
- Coordinate with university departments to ensure compliance and streamline award management.
- Conduct training workshops related to sponsored programs for the campus community.
- Bachelor's degree required; preferred Certified Research Administrator or advanced degree in research administration, business, law, or public administration.
- At least four years of relevant experience or two years with a master's degree in related fields.
- Proficiency with Microsoft Word, Excel, PowerPoint, and Adobe Acrobat.
- Supervisory responsibilities may include clerical or research assistants.
- Salary commensurate with experience; full-time exempt position.
SENIOR RESEARCH SERVICES COORDINATOR Full Description
The University of Texas Rio Grande Valley
1201 W. University Drive
Human Resources
MASS Building 2nd Floor
Edinburg, TX 78539
1201 W. University Drive
Human Resources
MASS Building 2nd Floor
Edinburg, TX 78539
Edinburg: (956)665-2451
Brownsville: (956) 882-8205
Office hours:
Monday-Friday
8:00a.m. - 5:00p.m.
Staff Recruitment: careers@utrgv.edu
School of Medicine Recruitment: SOMCareers@utrgv.edu
Graduate Assistantships: assistantships@utrgv.edu
Faculty Recruitment:
College of Engineering & Computer Science: cecs@utrgv.edu
College of Engineering & Computer Science: cecs@utrgv.edu
Robert C. Vackar College of Business & Entrepreneurship: cobe@utrgv.edu
College of Sciences Office of the Dean: cos@utrgv.edu
College of Education and P-16 Integration: cep@utrgv.edu
College of Fine Arts: cofa@utrgv.edu
College of Liberal Arts: liberalarts@utrgv.edu
Website: https://careers.utrgv.edu
SENIOR RESEARCH SERVICES COORDINATOR
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.
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Please see Special Instructions for more details.
Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following: *Date of Birth *Gender *Ethnicity/Race Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days. If you have any questions, please do not hesitate to contact us at (956) 665-2451 and/or careers@utrgv.edu.
Posting Number | SRGV8002
Working Title | SENIOR RESEARCH SERVICES COORDINATOR
Number of Vacancies | 1
Location | McAllen, Texas
Department | Sponsored Programs
FTE | 1.0
FLSA | Exempt
Scope of Job | To coordinate of the pre-award and post-award aspects of the research enterprise to ensure compliance with policies and regulations. Support and enhance research by overseeing and managing the submission, negotiation, and execution of awards. Serves as the lead for the assigned projects.
Description of Duties
• Leads the proposal submission process to external funding sources and manages the notice of award process.
• Resolves specific complex non-financial post-award issues of funded projects.
• Guides faculty and staff in the development of complex budgets for proposal submission.
• Provides guidance and advice to faculty and staff with the development and submission of the most complex proposals for funding.
• Reviews award terms and conditions and advises key personnel regarding management of the award.
• Consults in the negotiation process of awards/subawards terms and conditions.
• Leads the request for award budget modifications in accordance with federal, state and/or university policies and regulations.
• Leads the request for substantial changes in sponsored project objectives and changes in key personnel.
• Investigates and resolves general pre-award and post-award issues.
• Provides advice to other Research Services Coordinators.
• Interprets University administrative procedures regarding sponsored research and enforces appropriate relevant regulations.
• Coordinates meetings and communications with other university departments to streamline processes and ensure compliance in the management of the award.
• Develops and conducts training workshops for the campus community related to sponsored programs.
• Reviews administrative procedures and proposes solutions to comply with regulations affecting governmental and private research grants and contracts.
• May perform other duties as assigned.
Supervision Received | General direction from department director or assigned supervisor.
Supervision Given | May supervise support staff such as clerical or research assistants.
Required Education | Bachelor’s degree from an accredited university.
Preferred Education | Certified Research Administrator or graduate or professional degree in research administration, business administration, law or public administration.
Licenses/Certifications | None.
Required Experience
• Four (4) years of relevant experience, such as grant management, processing contracts and agreements, budgets and financial analysis or writing/editing research or grant management documentation or
• Two (2) years of specific experience in the preparation and processing of research grant proposals and/or awards and in their administration with a Master’s degree.
Preferred Experience | N/A
Equipment | Standard office equipment. Proficiency in computer applications, to include Microsoft Word, Excel, PowerPoint, Adobe Acrobat.
Working Conditions | Needs to be able to successfully perform all required duties. Office Environment; some travel and weekend work is required. UTRGV is a distributed institution, which requires presence at multiple locations throughout the Rio Grande Valley. Work is performed primarily in a general office environment.
Other | Demonstrated ability to work successfully in diverse settings; the ability to organize and drive programs across a broad spectrum; excellent communication skills, both written and verbal; excellent command of the English language; a willingness to think critically and act independently in those tasks delegated to their care.
Physical Capabilities | N/A
Employment Category | Full-Time
Minimum Salary | Commensurate with Experience
Posted Salary | Commensurate with Experience
Position Available Date | 01/15/2025
Grant Funded Position | No
If Yes, Provide Grant Expiration Date |
Working Title | SENIOR RESEARCH SERVICES COORDINATOR
Number of Vacancies | 1
Location | McAllen, Texas
Department | Sponsored Programs
FTE | 1.0
FLSA | Exempt
Scope of Job | To coordinate of the pre-award and post-award aspects of the research enterprise to ensure compliance with policies and regulations. Support and enhance research by overseeing and managing the submission, negotiation, and execution of awards. Serves as the lead for the assigned projects.
Description of Duties
• Leads the proposal submission process to external funding sources and manages the notice of award process.
• Resolves specific complex non-financial post-award issues of funded projects.
• Guides faculty and staff in the development of complex budgets for proposal submission.
• Provides guidance and advice to faculty and staff with the development and submission of the most complex proposals for funding.
• Reviews award terms and conditions and advises key personnel regarding management of the award.
• Consults in the negotiation process of awards/subawards terms and conditions.
• Leads the request for award budget modifications in accordance with federal, state and/or university policies and regulations.
• Leads the request for substantial changes in sponsored project objectives and changes in key personnel.
• Investigates and resolves general pre-award and post-award issues.
• Provides advice to other Research Services Coordinators.
• Interprets University administrative procedures regarding sponsored research and enforces appropriate relevant regulations.
• Coordinates meetings and communications with other university departments to streamline processes and ensure compliance in the management of the award.
• Develops and conducts training workshops for the campus community related to sponsored programs.
• Reviews administrative procedures and proposes solutions to comply with regulations affecting governmental and private research grants and contracts.
• May perform other duties as assigned.
Supervision Received | General direction from department director or assigned supervisor.
Supervision Given | May supervise support staff such as clerical or research assistants.
Required Education | Bachelor’s degree from an accredited university.
Preferred Education | Certified Research Administrator or graduate or professional degree in research administration, business administration, law or public administration.
Licenses/Certifications | None.
Required Experience
• Four (4) years of relevant experience, such as grant management, processing contracts and agreements, budgets and financial analysis or writing/editing research or grant management documentation or
• Two (2) years of specific experience in the preparation and processing of research grant proposals and/or awards and in their administration with a Master’s degree.
Preferred Experience | N/A
Equipment | Standard office equipment. Proficiency in computer applications, to include Microsoft Word, Excel, PowerPoint, Adobe Acrobat.
Working Conditions | Needs to be able to successfully perform all required duties. Office Environment; some travel and weekend work is required. UTRGV is a distributed institution, which requires presence at multiple locations throughout the Rio Grande Valley. Work is performed primarily in a general office environment.
Other | Demonstrated ability to work successfully in diverse settings; the ability to organize and drive programs across a broad spectrum; excellent communication skills, both written and verbal; excellent command of the English language; a willingness to think critically and act independently in those tasks delegated to their care.
Physical Capabilities | N/A
Employment Category | Full-Time
Minimum Salary | Commensurate with Experience
Posted Salary | Commensurate with Experience
Position Available Date | 01/15/2025
Grant Funded Position | No
If Yes, Provide Grant Expiration Date |
Posting Detail Information
EEO Statement | It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.
Special Instructions to Applicants | Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following: *Date of Birth *Gender *Ethnicity/Race Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days. If you have any questions, please do not hesitate to contact us at (956) 665-2451 and/or careers@utrgv.edu.
Additional Information | UTRGV is a distributed location institution and working location is subject to change based on need.
All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.
Substitutions to the above requirements must have prior approval from the VP of HR & Regulatory Affairs.
Quick Link | https://careers.utrgv.edu/postings/45730
Special Instructions to Applicants | Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following: *Date of Birth *Gender *Ethnicity/Race Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days. If you have any questions, please do not hesitate to contact us at (956) 665-2451 and/or careers@utrgv.edu.
Additional Information | UTRGV is a distributed location institution and working location is subject to change based on need.
All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.
Substitutions to the above requirements must have prior approval from the VP of HR & Regulatory Affairs.
Quick Link | https://careers.utrgv.edu/postings/45730
Posting Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Are you a current UTRGV employee?
- Yes
- No
- * Are you now, or previously, employed by The University of Texas System or any of its institutions?
- Yes - I currently am employed by the UT System or its institutions
- Yes - I have previously been employed by the UT System or its institutions
- No - I have never been employed by the UT System or its institutions
- * Please select your highest level of completed education.
- 6th grade education
- 10th grade education
- High School Diploma or GED
- Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours
- Bachelors Degree from an accredited university
- Masters Degree from an accredited university
- Ph. D. or other terminal degree from an accredited university
- None of the above
- * Please provide the field of study for your education:
(Open Ended Question) - * Please indicate the number of years of work experience you have directly related to the position in which you are applying for:
- Less than 1 year
- 1 year
- 2 years
- 3 years
- 4 years
- 5 years
- 6 years
- 7 years
- 8 years
- 9 years
- 10 years
- Over 10 years
- * Do you meet the minimum requirements for this position?
- Yes
- No
Applicant Documents
Required Documents
- Resume
Optional Documents
- Cover Letter/Letter of Application
- Curriculum Vitae
- Unofficial Transcripts
- Reference Letter 1
- Reference Letter 2
- Reference Letter 3
- Certifications and Licenses
- Training Certificates
- Other Document
- List of 3 References
- Unofficial Transcripts 2
- Unofficial Transcripts 3
- Letter of Interest
- Unofficial Graduate Transcripts
- Additional Document
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