Edtech.com's Summary

The Pennsylvania State University is hiring a Special Project Coordinator to support the execution of unique and strategic initiatives within the community health department. The role involves coordinating with team members to manage project workflows, scheduling meetings, procuring resources, documenting communications, tracking project data, and identifying process enhancements to ensure successful project outcomes.

Highlights

Provide administrative support including scheduling meetings, managing calendars, preparing presentations and reports, and coordinating travel.
Assist in procuring resources such as materials, technology, and external vendors required for projects.
Maintain project documentation and act as a communication liaison between team members and stakeholders.
Collect, organize, and analyze project data; assist in preparing management progress reports.
Identify opportunities to improve project workflows and communication channels.
Require minimum Associate degree in business, communications, or related field; two years of administrative or project support experience preferred.
Strong organizational and communication skills with professional interaction at all levels.
Proficiency in Microsoft Office (Word, Excel, PowerPoint); familiarity with project management tools is a plus.
Position is part-time with hybrid remote work type; approval not guaranteed regardless of location.
Background clearances required include PA State Police Criminal Background Check, PA Child Abuse History Clearance, and FBI Fingerprint Check.

Special Project Coordinator Full Description

APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS

Summary:

The Special Projects Coordinator provides essential support for the successful execution of unique and strategic initiatives within the community health department. This individual works closely with student health educator and associate director and student affairs committee members to ensure projects stay on track, maintain efficient workflows, and achieve their intended outcomes.

Core Responsibilities:

Administrative Support: Schedule meetings, manage calendars, prepare presentations and reports, coordinate travel arrangements, and other logistical tasks as needed.
Resource Coordination: Assist in the procurement of resources (materials, technology, external vendors) needed for project success.
Communication & Documentation: Maintain clear project documentation, including meeting minutes, action items, and project status updates. Act as a communication liaison between project team members and stakeholders.
Data Tracking & Analysis: Collect, organize, and analyze project-related data. Assist in the preparation of progress reports for management.
Process Improvement: Identify and recommend opportunities to streamline project workflows and enhance communication channels.

Qualifications:

Education/Experience: minimum an Associate degree in business, communications, or a related field. Two years of experience in an administrative or project support role preferred.
Organizational Skills: Exceptional attention to detail and the ability to manage multiple tasks and deadlines effectively.
Communication: Strong written and verbal communication skills. Ability to interact professionally with stakeholders at all levels.
Technology Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools a plus.
Adaptability: Comfortable working in a dynamic environment where priorities may shift.

Additional Desired Skills:

Event planning experience
Research skills

BACKGROUND CHECKS/CLEARANCESThis position requires the following clearances in addition to applicable background checks: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.

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Original Job Description