Edtech.com's Summary

Brookdale Community College is hiring a Specialist, Accounts Payable. The specialist will perform accounts payable and accounting functions, maintain accounting controls, and assist with year-end closing and special projects. Responsibilities include preparing and processing payments, resolving discrepancies, and verifying data using software like Colleague and ImageNow.

Highlights

Prepare and process payments for all College purchases.
Utilize document imaging software to organize support documentation.
Research and resolve Accounts Payable discrepancies.
Verify and reconcile data using bank software and Colleague.
Experience with automated accounting systems required.
Proficiency in Microsoft Excel preferred.
Requires an associate’s degree or equivalent experience.
Compensation: $48,695.

Specialist, Accounts Payable Full Description

Overview:

Perform accounts payable and accounting functions, maintain accounting controls, assist with year-end closing, special projects, and the preparation of required and ad hoc reports.

Responsibilities:

Prepare and process for payment all College purchases, matching invoices and receiving documents to purchase orders. Ensure proper authorization for payment by the requisitioner before payment. Review the vendors’ terms and apply credits and applicable discounts. Organize support documentation using a document imaging software program.
Research and resolve any discrepancies/questions regarding Accounts Payable problems.
Research and process information requests, including tax-exempt status, verification of open balances, and credit references.
Review for accuracy and appropriateness of all travel advances, travel expenses, and monthly expense reports in accordance with Board policies and regulations specific to those organizations.
Produce checks using an integrated system and importing data into a secondary software program.
Verify daily check runs before distribution to vendors, employees, or students.
Verify and reconcile data by extracting and creating reports using Colleague, bank software or other programs (i.e., ImageNow). Utilize web-based bank software daily and resolve check discrepancies.

Qualifications:
Education:

Associate’s degree or an equivalent combination of education and experience.

Experience:

Two years’ related experience.
Experience with automated accounting systems.
Experience with Microsoft Excel preferred.

Knowledge/Skills/Abilities:

Must have good analytical and communications skills and the ability to multi-task.
Computer literacy skills at an intermediate level with the demonstrated ability to utilize and apply Microsoft Office Outlook, Word, Excel, and PowerPoint as well as specialized software programs and computer applications.
Ability to learn and apply office practices, procedures, policies, and regulations that are essential to the position.

Preferred Qualifications & Special Considerations:

Knowledge of Monmouth County & its communities.
Occasional overtime, including weekends, may be required.

Special Instructions to Applicants:

A review of applications will be ongoing until the position is filled. Submission of application materials by Thursday, June 5th, 2025, is preferred to ensure full consideration.

Pay Rate: $48,695

Original Job Description

Overview:

Perform accounts payable and accounting functions, maintain accounting controls, assist with year-end closing, special projects, and the preparation of required and ad hoc reports.

Responsibilities:

Prepare and process for payment all College purchases, matching invoices and receiving documents to purchase orders. Ensure proper authorization for payment by the requisitioner before payment. Review the vendors’ terms and apply credits and applicable discounts. Organize support documentation using a document imaging software program.
Research and resolve any discrepancies/questions regarding Accounts Payable problems.
Research and process information requests, including tax-exempt status, verification of open balances, and credit references.
Review for accuracy and appropriateness of all travel advances, travel expenses, and monthly expense reports in accordance with Board policies and regulations specific to those organizations.
Produce checks using an integrated system and importing data into a secondary software program.
Verify daily check runs before distribution to vendors, employees, or students.
Verify and reconcile data by extracting and creating reports using Colleague, bank software or other programs (i.e., ImageNow). Utilize web-based bank software daily and resolve check discrepancies.

Qualifications:
Education:

Associate’s degree or an equivalent combination of education and experience.

Experience:

Two years’ related experience.
Experience with automated accounting systems.
Experience with Microsoft Excel preferred.

Knowledge/Skills/Abilities:

Must have good analytical and communications skills and the ability to multi-task.
Computer literacy skills at an intermediate level with the demonstrated ability to utilize and apply Microsoft Office Outlook, Word, Excel, and PowerPoint as well as specialized software programs and computer applications.
Ability to learn and apply office practices, procedures, policies, and regulations that are essential to the position.

Preferred Qualifications & Special Considerations:

Knowledge of Monmouth County & its communities.
Occasional overtime, including weekends, may be required.

Special Instructions to Applicants:

A review of applications will be ongoing until the position is filled. Submission of application materials by Thursday, June 5th, 2025, is preferred to ensure full consideration.

Pay Rate: $48,695

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Specialist, Accounts Payable

Edtech.com's Summary

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